What is a Temporary Event Notice Form and How to Use It?
Definition & Meaning
A Temporary Event Notice (TEN) form is a legal document used in the United States to request permission for short-term events that involve activities requiring a license. This includes events where alcohol is sold, entertainment is provided, or late-night refreshments are served. Generally, a TEN is applicable for events hosting up to five hundred attendees and lasting no longer than one hundred sixty-eight hours, or seven days. This form simplifies the process for community, charity, or private events, allowing organizers to operate legally without a full premises license.
How to Use the Temporary Event Notice
To effectively use the Temporary Event Notice form, event organizers should follow these steps:
- Identify the need: Determine if your event includes activities that require a TEN, such as selling alcohol or hosting entertainment.
- Complete the form: Fill out the TEN form with accurate details about the event, including the date, location, and type of activities planned.
- Submit to local authority: Send the completed form to the relevant local council at least ten working days before the event.
- Await confirmation: After submission, wait for any feedback or confirmation from the local authority regarding your application.
How to Obtain the Temporary Event Notice
Obtaining a Temporary Event Notice form is straightforward. Event organizers can typically access the form through their local council's website or office. Here’s how:
- Visit the local council website: Most councils provide downloadable forms on their official sites.
- Contact the local council office: If the form is not available online, you can call or visit the office to request a physical copy.
- Check for online submission options: Some councils may allow for online applications, streamlining the process.
How to Fill Out the Temporary Event Notice
Filling out the Temporary Event Notice requires attention to detail. Here are the key sections to complete:
- Event details: Include the name of the event, its purpose, and the expected number of attendees.
- Location: Provide the exact address where the event will take place.
- Dates and times: Specify the start and end dates and times of the event.
- Licensable activities: Clearly state all activities that will require a license, such as alcohol sales or live music.
Key Elements of the Temporary Event Notice
Several critical elements must be included in the Temporary Event Notice for it to be valid:
- Organizer's details: Full name, address, and contact information of the event organizer.
- Event description: A brief overview of the event, including its purpose and activities.
- Duration: The specific dates and times when the event will occur.
- Location specifics: Detailed address and any relevant information about the venue.
Who Typically Uses the Temporary Event Notice
The Temporary Event Notice is commonly utilized by various groups and individuals, including:
- Community organizations: Local charities or non-profits hosting events to raise funds or awareness.
- Private individuals: People planning personal celebrations such as weddings or birthday parties.
- Businesses: Local businesses looking to host promotional events or product launches.
- Event planners: Professionals organizing events for clients that involve licensable activities.
Legal Use of the Temporary Event Notice
Using the Temporary Event Notice legally involves adhering to specific regulations set by local authorities. Key legal considerations include:
- Submission deadlines: Ensure the TEN is submitted at least ten working days prior to the event.
- Compliance with local laws: Familiarize yourself with state and local laws regarding alcohol sales and entertainment.
- Notification requirements: Some jurisdictions may require notifying local police or nearby residents about the event.
Examples of Using the Temporary Event Notice
Various scenarios illustrate the use of the Temporary Event Notice:
- Charity fundraiser: A local non-profit organizes a fundraising gala with alcohol sales and live music, requiring a TEN.
- Community festival: A neighborhood association hosts a summer festival in a park, needing a TEN for food vendors and entertainment.
- Private party: An individual plans a wedding reception at a rented venue, where alcohol will be served, necessitating a TEN.
