What is a Per Session form for NYC Public School Employees?

Definition & Meaning of the Per Session Form

A Per Session form is a specific application utilized by employees within the New York City Department of Education (NYC DOE), primarily aimed at documenting and applying for additional, hourly-paid work beyond their regular teaching duties. This form is essential for educators who engage in activities such as tutoring, coaching, or supervising after-school programs. By using the NYC DOE Per Session form, employees can ensure they are compensated fairly for their extra efforts while adhering to the regulations governing their primary job responsibilities.

How to Use the NYC DOE Per Session Form

To effectively use the NYC DOE Per Session form, educators must follow a structured approach:

• Identify Eligible Activities: Determine which activities qualify for per session pay, such as after-school tutoring or coaching sports teams.
• Complete the Form: Fill out the NYC DOE Per Session form accurately, detailing the nature of the work, hours expected, and any relevant dates.
• Submit for Approval: Submit the completed form to the appropriate administrator or department for review and approval before starting the work.
• Maintain Records: Keep copies of submitted forms and any correspondence regarding approval or payment for future reference.

How to Obtain the NYC DOE Per Session Form

Obtaining the NYC DOE Per Session form is straightforward. Employees can access the form through the following methods:

• Online Access: The form is typically available on the NYC DOE official website or through internal employee portals.
• Administrative Offices: Employees may also request physical copies from their school’s administrative office.
• Colleagues: Speaking with fellow educators can also provide insights on where to find the most current version of the form.

How to Fill Out the NYC DOE Per Session Form

Filling out the NYC DOE Per Session form requires attention to detail to ensure all necessary information is accurately provided. Here are key steps to follow:

• Personal Information: Enter your name, employee ID, and contact information at the top of the form.
• Activity Description: Clearly describe the additional work you will be performing, including the specific duties and responsibilities.
• Time Commitment: Specify the total number of hours you expect to work and the dates during which the work will occur.
• Signature: Sign and date the form to certify that the information provided is accurate and complete.

Important Terms Related to the NYC DOE Per Session Form

Understanding key terms associated with the NYC DOE Per Session form can help educators navigate the process more effectively:

• Retention Rights: This refers to the priority given to employees for future per session work based on their previous applications and approvals.
• Contractual Duties: These are the regular responsibilities that educators are expected to fulfill as part of their employment agreements.
• Hourly Rate: The compensation rate for per session work, which is typically outlined in the employee's contract.

Who Typically Uses the NYC DOE Per Session Form

The NYC DOE Per Session form is primarily used by:

• Teachers: Educators who take on additional responsibilities such as tutoring or leading extracurricular activities.
• Support Staff: Individuals involved in after-school programs or special projects that require extra hours.
• Administrators: School leaders who may oversee programs requiring additional staffing outside regular hours.

Legal Use of the NYC DOE Per Session Form

The legal use of the NYC DOE Per Session form is governed by specific regulations that ensure compliance with educational policies. Key considerations include:

• Compliance with Regulations: All activities documented on the form must adhere to the NYC DOE's guidelines for additional work.
• Non-Interference: The additional work must not conflict with the employee's primary job duties or responsibilities.
• Documentation: Accurate record-keeping is essential to demonstrate compliance and eligibility for compensation.

Examples of Using the NYC DOE Per Session Form

Here are practical examples of how the NYC DOE Per Session form can be utilized:

• Tutoring Programs: A teacher may fill out the form to get paid for providing after-school tutoring sessions for students needing extra help.
• Coaching Sports: An educator might apply to coach a school sports team during the off-season, requiring completion of the Per Session form.
• Special Events: Staff may use the form to document hours worked during school events, such as science fairs or performances.