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Texas Scholarship Application

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ILECF Scholarship Application

Deadline April 3, 2017

General Information

The applicant must be a graduating high school student during the Spring 2017 Semester with plans to attend an accredited college or university. Applicants must reside in the Greater Houston Area.

Scholarship is a one time award in the amount of $1000. A letter of acceptance from the college of the applicant’s choice is required. Proof of enrollment in the form of a tuition fee receipt must be presented before award is disbursed.

Application and Essay must be typed.

Applicants must have at least a 3.0 GPA. An official transcript (with school seal) must be submitted with application.

Applicants must submit three (3) letters of recommendation (one from school counselor, one from a teacher, and one from a church or community leader).

Students are reminded to use correct essay structure and check grammar and spelling before submitting application.

Incomplete applications will not be considered.

*Postmark deadline for returning application is April 3, 2017. No exceptions.

**Only scholarship winners will be notified. Decision of the judges is final.

Application Checklist

✓ Completed application with essay

✓ Three (3) letters of recommendation

✓ Official transcript

✓ College Acceptance Letter

Scholarship application will be evaluated on the following criteria:

Mail to:

Ivy League Educational and Charities Foundation

Attn: Scholarship Committee

P. O. Box 2372

Houston, TX 77252

Evaluation Criteria

GPA 25 points

Community Service/Extra Curricular Activities 25 points

Recommendation Letters 25 points

Essay 25 points

I. Personal Information

Name:

Phone: Alternate Phone:

Address: Apt: City:

State: ZIP: email:

Are you employed? Yes No If yes, where?

Occupation:

II. Educational Information

Name of High School you attend: Grade Level:

School Address:

City: State: ZIP: Phone:

Counselor’s Name: GPA:

Prospective field of study:

Please list colleges that you have applied to:

Name of Institution: City: State: ZIP:

Name of Institution: City: State: ZIP:

Name of Institution: City: State: ZIP:

Have you received a letter of acceptance from any of these institutions? Yes No

If yes, which institutions?

Please list scholarships that you have been awarded:

Name of Scholarship: Amount:

Name of Scholarship: Amount:

Name of Scholarship: Amount:

III. Available Scholarships (Please check the one that best describes your field of study)

Maye F. Hutson Nursing Scholarship

Maye F. Hutson Engineering/Science Scholarship

Maye F. Hutson Leadership Scholarship

Maye F. Hutson Music/Arts Scholarship

Velma Dotson Math Scholarship

Evelyn Ware Business Scholarship

Jewell Phillips Health & Sports/Fitness Scholarship

Betsy Johnson Law & Government Scholarship

Jurleen Drummer Education Scholarship

IV. School Activities

Please list your high school extra curricular activities, including organizations, athletic teams, clubs, etc. Indicate any leadership positions.

Please list any school honors or awards you have received.

V. Community Service and Involvement

Please list your community service involvement.

IV. Family Information

Father’s Name:

Phone: Occupation:

Mother’s Name:

Phone: Occupation:

Please list names and ages of other family members in your household.

Name: Age:

Name: Age:

Name: Age:

Name: Age:

VII. Essay

Write three paragraphs that describe your personal and career plans. Please include how this scholarship will enhance your ability to attain these goals. Attach typed essay to completed application.

VII. Statistical Information

(OPTIONAL--Will not be used as a part of the selection process)

African America (Black)

Asian

Caucasian (White)

Hispanic (Latino)

Native American

Other:

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What the Texas Scholarship Application Is and how it’s used

A Texas Scholarship Application is the standardized submission used by students, families, or representatives to request scholarship consideration from a Texas institution, nonprofit, or government program. It collects personal identification, academic history, financial information, essays, and supporting documents that decision-makers use to evaluate merit or need. Applications can be paper or electronic; when accepted electronically they must meet ESIGN and UETA requirements to be enforceable. The form may trigger tax reporting if awards exceed reporting thresholds and often includes consent language for verification of records and data-sharing.

Why a clear, complete application matters

Completing a Texas Scholarship Application accurately increases the chance of consideration, reduces processing delays, and ensures compliance with reporting and privacy obligations. Clear documentation also protects applicants and programs against disputes about eligibility or award timing.

Why a clear, complete application matters

Who typically prepares and reviews these applications

Multiple parties interact with scholarship applications: applicants, school financial-aid officers, program administrators, and third-party verifiers.

  • Prospective students and families completing personal, academic, and financial sections for award consideration.
  • High school counselors or college staff uploading transcripts and verifying academic records on behalf of applicants.
  • Program administrators and reviewers who evaluate eligibility, score essays, and approve awards.

Each role has distinct access needs and responsibilities; clear role assignment reduces errors and protects sensitive data.

Core components of a complete Texas Scholarship Application

A professional application groups related information clearly, uses required legal language, and includes secure consent and signature fields. The following elements are common across institutional and state programs.

Applicant Details

Full legal name, date of birth, contact details, and preferred communication method for award notices.

Academic Record

School name, GPA, graduation date, major/course of study, and official transcript uploads or certification.

Financial Information

Household income, FAFSA status (if applicable), and documentation of need when a need-based award is considered.

Personal Statement

Short-answer prompts or essays required to assess merit, structured to match scoring rubrics.

References & Attachments

Letters of recommendation, résumés, certificates, and any required institutional forms or verification letters.

Consent & Certifications

Privacy consents, attestations of accuracy, and signature block with date and signer role designation.

Essential fields you must include

Full legal name: As on government ID
Date of birth: MM/DD/YYYY format
Email address: Primary contact for notices
School or institution: Current or enrolling school
Financial status: FAFSA or income summary
Signature and date: Signed, dated, and role labeled

Step-by-step: filling out a Texas Scholarship Application

Follow this sequence to prepare a complete, review-ready application.

  • 01
    Gather documents: Collect transcripts, tax documents, and recommendation letters
  • 02
    Complete sections: Fill personal, academic, and financial information accurately
  • 03
    Upload attachments: Attach PDFs and check file legibility
  • 04
    Sign and submit: Execute signature block and submit before deadline

How to configure an online application workflow

Set up fields, routing, and authentication to match program rules and reviewer needs.

Field Configuration
Required Fields Mark critical fields as required to prevent incomplete submissions
Conditional Logic Show follow-up questions when applicants select specific answers
Authentication Choose email, SMS code, or KBA depending on identity needs
Routing Rules Route completed applications to review committees or financial-aid staff

Where and how completed applications are submitted

Applications may be submitted to multiple destinations depending on program setup. Choose the method that matches the recipient’s requirements.

  • Online Portal: Upload complete application package through the program portal
  • Email Submission: Send signed PDF to the official program email address
  • Mail: Send hard copies when explicitly allowed by program rules
  • Third-Party Upload: Counselors may upload on behalf of applicants with authorization

Digital signing and system integration considerations

Choose an eSignature platform that supports required authentication, audit trails, and document formats for your program.

  • Integrations: Salesforce, NetSuite, Google Workspace supported
  • File formats: PDF, DOCX, and image uploads accepted
  • Security: AES-256 encryption at rest

Confirm the selected platform supports required compliance standards (ESIGN, UETA) and any program-specific privacy obligations before accepting electronic submissions.

Typical deadlines and timing expectations

Timelines vary by scholarship. Note these typical milestone deadlines and planning recommendations.

Application Deadline:

Program-specific; submit all materials by stated date

Supporting Documents:

Allow extra days for transcripts and recommendation letters

Notification Date:

Programs usually publish award decisions on a scheduled date

Acceptance Deadline:

Respond by the program’s acceptance deadline to secure awards

Disbursement Date:

Funds or tuition credits issued per program schedule

Common mistakes that delay or disqualify applications

  • Missing signatures or unsigned mandatory consent language — reviewers often reject unsigned submissions, causing delay.
  • Incomplete or inconsistent personal data (name, DOB, SSN/TIN) — identity mismatches require time-consuming verification steps.
  • Late supporting documents — transcripts and recommendations arriving after the deadline commonly trigger disqualification.
  • Poorly formatted uploads — scanned images that are unreadable or exceed file-size limits prevent document review.

Risks and possible penalties for incorrect or fraudulent submissions

Loss of eligibility: Award rescission if eligibility statements are false
Repayment obligation: Funds may need to be returned if misrepresentation is discovered
Tax reporting: Awards may trigger 1099 reporting and related compliance
Legal exposure: Fraudulent statements can lead to civil or criminal consequences
Privacy breach: Improperly secured data increases risk of unauthorized disclosure
Administrative delay: Errors can push an application out of consideration windows

Examples of common program workflows

These scenarios show how institutions and applicants typically interact with scholarship applications and reviewers.

University Merit Awards

A university centralizes applications and requires transcript upload and essay

  • Reviewers score essays on a 1–5 rubric
  • Centralized electronic routing reduces manual handoffs and documents remain auditable during committee review.

Community Foundation Grants

A foundation accepts applications from local students with financial-need attachments

  • Staff verifies income documents before approval
  • Using structured submission fields and secure upload reduces follow-up and speeds disbursement to recipients.

How to revise or update an application after submission

Programs vary in whether they allow updates; follow these steps if revisions are permitted.

01

Check policy:

Confirm the program’s change policy before attempting edits
02

Contact administrator:

Request permission or re-open request from program staff
03

Provide justification:

Explain why changes are necessary and attach supporting evidence
04

Resubmit documents:

Upload corrected files with clear version notes
05

Retain originals:

Keep copies of both original and revised submissions
06

Confirm receipt:

Obtain written acknowledgment of the accepted revision

eSignature pricing and capability comparison for application workflows

Compare common vendor entry-level pricing and core capabilities relevant to processing scholarship applications and attachments.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes Yes Yes Yes Yes
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies by plan Varies by plan Varies by plan

Frequently asked questions about Texas Scholarship Applications

Answers to common questions about submitting, signing, and correcting scholarship applications.


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