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Amendment of Articles of Incorporation

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Amendment to Articles of Incorporation

The Board of Directors has adopted and is submitting for shareholder approval an amendment to Pacific Enterprises' Articles of Incorporation. If approved by shareholders, the amendment would provide Pacific Enterprises with substantially the maximum authority permissible under applicable law to pay dividends on its Preferred Stock and to pay dividends and make other distributions on its Common Stock. It would do so by eliminating retained earnings restrictions on share distributions.

The Board of Directors Recommends Approval of the Proposed Amendment

Approval of the proposed amendment requires the favorable vote of the holders of a majority of the 75,187,496 outstanding shares of Pacific Enterprises Common Stock and Preferred Stock (exclusive of the 1,500 shares of Remarketed Preferred Stock, Series A), voting together as if a single class. Approval also requires the favorable vote of the holders of a majority of the 1,101,903 outstanding shares of Preferred Stock (including the 1,500 shares of Remarketed Preferred Stock, Series A) voting together as a single class.

The text of the proposed amendment is reprinted as the Appendix to this Proxy Statement.

Retained Earnings Restrictions

Currently, provisions of Pacific Enterprises' Articles of Incorporation and an optional provision of the California General Corporation Law (the "CGCL"), to which Pacific Enterprises is subject, have the effect of limiting dividends on Preferred Stock and dividends and other distributions on Common Stock to the amount of Pacific Enterprises' retained earnings. Retained earnings represent Pacific Enterprises accumulated profits (as reduced by accumulated losses and dividends to shareholders) and do not include the proceeds from the sale of shares.

Pacific Enterprises' retained earnings have declined annually from approximately $770 million ($12 per common share) at December 31, 1988 to approximately $146 million ($2 per common share) at December 31, 1991, primarily as a result of losses incurred in non-utility operations. A long-term strategic plan to dispose of oil and gas and retailing operations (other than Thrifty Drug Stores) has been adopted and dividends on Common Stock have been suspended. It is impossible to accurately estimate when this disposition program will be completed or the amount of funds that it ultimately will produce. Consequently, no assurance can be given that additional losses will not be incurred or that retained earnings will be adequate in the future to permit the continued payment of dividends on Preferred Stock or the resumption of dividends on Common Stock.

Preferred Stock Restrictions

Pacific Enterprises' Articles of Incorporation provide for the payment of dividends on Preferred Stock out of "surplus profits", a term that is not defined by the articles but which Pacific Enterprises believes to be the equivalent of retained earnings. Consequently, in the absence of retained earnings Pacific Enterprises would be prohibited from paying dividends on its Preferred Stock. The proposed amendment would eliminate this retained earnings restriction on preferred dividends by providing that dividends on Preferred Stock may be paid out of any funds legally available therefor.

Common Stock Restrictions

An optional provision of the CGCL also currently has the effect of restricting dividends and other distributions on Common Stock to the amount of retained earnings as long as any Preferred Stock is outstanding. Unless otherwise provided in the articles, CGCL Section 503 prohibits distributions on shares which are junior to other shares as to dividends unless retained earnings exceed the amount of the distribution plus the amount of cumulative dividends in arrears on shares senior as to dividends. The proposed amendment would eliminate this retained earnings restriction on common dividends and distributions by providing that CGCL Section 503 is not applicable to Pacific Enterprises.

Effect of the Amendment

If approved by shareholders, the proposed amendment would permit dividends on Preferred Stock and dividends and other distributions on Common Stock subject only to the general limitations of the CGCL and limitations to protect the dividend and liquidation preferences of Preferred Stock.

Under Section 500 of the CGCL, Pacific Enterprises generally would be permitted to pay dividends and make other distributions to its shareholders if (i) its retained earnings exceed the amount of the distribution or (ii) it satisfies certain financial tests. The financial tests require that, upon giving effect to the proposed distribution, both (i) assets (excluding certain non-tangible assets) would be at least 1-1/4 times liabilities (not including certain deferred items) and (ii) current assets would be at least equal to current liabilities or, if average earnings before taxes on income and before interest expense for the two preceding fiscal years has been less than average interest expense for such fiscal years (as is currently the case for Pacific Enterprises), at least equal to 1-1/4 times current liabilities. For purposes of the current assets calculation, Pacific Enterprises may include, among others, certain amounts (net of related costs) reasonably expected to be received in its public utility operations over the twelvemonth period included in calculating current liabilities.

Accordingly, approval of the proposed amendment would provide Pacific Enterprises with an alternative to retained earnings as a basis for share distributions. However, Pacific Enterprises' ability to satisfy these tests and thus to make such distributions in the event retained earnings were to be exhausted will depend upon its financial position at the time of each proposed distribution.

Under the current retained earnings restrictions, Pacific Enterprises authority at December 31, 1991 to pay dividends on Preferred Stock and to pay dividends and make other distributions on Common Stock was limited to the $146 million amount of its retained earnings. If the proposed amendment had been in effect at that time, the amount that Pacific Enterprises could have distributed for these purposes would have been approximately $250 million.

Pacific Enterprises' ability to pay dividends and make other distributions on both its Preferred Stock and Common Stock will also continue to be subject to the satisfaction of the requirement of CGCL Section 501 which prohibits distributions by a corporation that is, or as a result of a distribution would be, likely to be unable to meet its liabilities (except those whose payment is otherwise adequately provided for) as they mature. In addition, distributions on Common Stock would continue to be subject to the requirement of the Articles of Incorporation for the prior payment of all accumulated dividends on Preferred Stock and to the requirement of CGCL Section 502 that, upon giving effect to the distribution, net worth would equal or exceed the liquidation preferences of Preferred Stock.

Recommendation of the Board of Directors

The Board of Directors believes that it is prudent and in the best interests of shareholders for Pacific Enterprises to have the additional authority for share distributions that would be provided by the proposed amendment. The future payment of dividends and making of other share distributions nonetheless will continue to be subject to Pacific Enterprises' ability to satisfy continuing statutory and articles requirements and the declaration or authorization thereof by the Board of Directors and will depend on the earnings, financial condition and capital requirements of Pacific Enterprises and on business conditions and other factors.

In recommending shareholder approval of the proposed amendment, the Board of Directors recognizes that the payment by Pacific Enterprises of any dividend or other distribution on Common Stock necessarily reduces the corporate resources available for distributions on Preferred Stock. Consequently, the Board also recognizes that the proposed amendment, insofar as it increases Pacific Enterprises' authority for dividends and other distributions on Common Stock, may be viewed by Preferred Shareholders as more beneficial to Common Shareholders than to Preferred Shareholders. However, the proposed amendment would similarly increase Pacific Enterprises' authority for dividends on Preferred Stock and the Board is unwilling to provide increased authority for dividends on Preferred Stock without providing similar increased authority for dividends and other distributions on Common Stock. Moreover, the Board believes the proposed amendment would continue to provide Preferred Shareholders with restrictions on distributions on Common Stock that are customary and appropriate for Preferred Shareholders of a large publicly-held corporation.

Accordingly, the Board of Directors believes that the proposed amendment is in the best interests of both Preferred and Common Shareholders and recommends a vote in favor of approval of the amendment.

Appendix to Proxy Statement

Text of Proposed Amendment

to

Articles of Incorporation

Section 2 of Article Fourth of the Articles of Incorporation would be amended to read in full as set forth below. Additions are indicated by underscoring and deletions are indicated by interlineation.

“2. Dividend Rights. The holders of the shares of the $4.50 Dividend Preferred Stock, the $4.40 Dividend Preferred Stock, the $4.75 Dividend Preferred Stock, the $4.36 Dividend Preferred Stock, the $4.75 Dividend Preferred Stock (convertible on or before October 31, 1966), and the $7.64 Dividend Preferred Stock are entitled to receive, when and as declared by said Board of Directors out of the surplus profits arising from the business of this corporation, any funds legally available therefor, dividends payable quarterly in each year after the issuance thereof on such dates as may be fixed by said Board of Directors at the following rates, and no more:

"$4.50 Dividend Preferred Stock-$4.50 per share per annum;

"$4.40 Preferred Stock-$4.40 per share per annum;

"$4.75 Dividend Preferred Stock-$4.75 per share per annum;

"$4.36 Dividend Preferred Stock-$4.36 per share per annum;

"$4.75 Dividend Preferred Stock (convertible on or before October 31, 1966)-$4.75 per share per annum;

"$7.64 Dividend Preferred Stock-$7.64 per share per annum.

"The holders of the shares of each additional series of Preferred Stock and each series of Class A Preferred Stock shall be entitled to receive, when and as declared by said Board of Directors out of the surplus profits arising from the business of this corporation, any funds legally available therefor, dividends at the respective rate fixed for such series by the Board of Directors in the resolution providing for the issuance of such series, and no more, payable on such dates as may be fixed by said Board of Directors. There shall be no priority of any series of Preferred Stock over any other series of Preferred Stock in the payment of dividends and there shall be no priority of any series of Class A Preferred Stock over any other series of Class A Preferred Stock in the payment of dividends. The dividends on every series of shares of Preferred Stock and of Class A Preferred Stock shall be cumulative from the date of issuance thereof, or from and after the first day of the dividend period in which the shares of the respective series shall be issued, or from such other date, as may be fixed by said Board of Directors prior to the issuance thereof, and all accrued and current dividends on the Preferred Stock of all series shall be paid or declared and set apart before any dividends are paid or set apart on the Class A Preferred Stock or the Common Stock, and before any assets shall be paid or set apart for the purchase of or for distribution with respect to the Class A Preferred Stock or the Common Stock or any other stock of this corporation not ranking prior to the Preferred Stock.

Authorized Signature

Date

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What an Amendment of Articles of Incorporation Is

An Amendment of Articles of Incorporation is a formal, filed document that changes one or more provisions of a corporation's original charter. Typical changes include corporate name, registered agent or office, authorized shares and classes, par value, purpose statements, and director structure. The amendment is prepared by corporate officers or counsel, approved according to corporate bylaws and state law, and submitted to the appropriate Secretary of State office where the corporation is organized. Once accepted, the amendment becomes a public record and updates the corporation’s governing charter.

Why Updating Your Charter Matters

Amending articles preserves corporate compliance, clarifies governance, enables financing or equity changes, and aligns public records with current operations. Accurate amendments prevent disputes, support legal protections, and are often required for transactions such as mergers, name changes, or stock restructurings.

Why Updating Your Charter Matters

Who Typically Prepares and Files an Amendment

Corporate officers, in-house counsel, registered agents, and outside attorneys commonly draft and submit amendments.

  • Corporate officers and secretaries who manage corporate records and file official changes with the Secretary of State.
  • Outside counsel or corporate attorneys who confirm required approvals and ensure phrasing matches statutory rules.
  • Registered agents or filing services that submit paperwork and handle state-level communications on behalf of the business.

Preparation often requires board action and shareholder approval as dictated by the articles and state statute.

Typical Signers and Their Roles

Corporate Secretary

The corporate secretary or an authorized officer typically signs the amendment to attest to corporate action and to certify that required approvals were obtained. The secretary maintains minute books and ensures the amendment is recorded with the company’s corporate records and filed with the state.

Registered Agent

A registered agent or authorized representative may submit the filing to the Secretary of State and receive official correspondence, but statutory signature requirements usually remain with corporate officers or designated corporate signers under the articles and state law.

Core Elements Found in a Professional Amendment

A well-drafted amendment clearly identifies the company and the specific article language being changed, states the new language in full, and shows the effective date and approval method. It also includes filing instructions and payment details.

Amendment Title

A concise heading that names the document (for example, Certificate or Articles of Amendment) and references the original filing or corporate file number.

Corporate Identification

Full legal name of the corporation and the state of incorporation plus the state-assigned file or charter number to ensure the amendment attaches to the correct record.

Article(s) Amended

A numbered list identifying each article or section being changed, with the prior text (when required) and the exact new text to replace it.

Effective Date

A clear statement of when the amendment becomes effective—immediate upon filing, a specified future date, or upon approval by shareholders as required.

Approval Statement

A declaration that the amendment was adopted in accordance with the corporate bylaws and applicable state statute, including board and shareholder resolution language when required.

Filing Details

Signature block(s), signer titles, execution dates, and instructions for submitting the document and paying the required state filing fee.

Essential Data to Include

Corporate Name: Exact legal entity name
State File Number: State-issued charter or file number
Amendment Text: Precise replacement language
Effective Date: MM/DD/YYYY format recommended
Signer Identity: Name and officer title
Payment Method: Filing fee payment details

Step-by-Step: Preparing and Filing an Amendment

Follow these core steps to draft, approve, and file an amendment with minimal rework and timely processing.

  • 01
    Draft Amendment: Prepare precise replacement language and identify affected articles.
  • 02
    Board Approval: Obtain required board resolution authorizing the amendment.
  • 03
    Shareholder Approval: Secure shareholder consent if bylaws or state law require it.
  • 04
    File with State: Submit to Secretary of State with payment and required cover form.

Customizing an Online Amendment Workflow

Configure a repeatable e-filing workflow to reduce errors and ensure every filing includes required approvals and evidence.

Field Configuration
Template Create a reusable amendment template with locked article fields
Signer Authentication Require email + access code or higher-level verification
Approval Evidence Attach signed board minutes or shareholder consent documents
Notifications Auto-notify officers and registered agent on completion

Where and How to Submit Your Amendment

Most amendments are filed with the Secretary of State where the corporation is organized; submission methods and forms vary by jurisdiction.

  • Online Filing: Upload the amendment through the state SoS portal when available
  • Mail Submission: Send signed originals with the required filing fee by postal mail
  • In-Person Delivery: Hand-deliver documents to the Secretary of State office where permitted
  • Registered Agent: Authorized agent may file on behalf of the corporation

Digital Signing and Technical Requirements

Choose an eSignature process that meets state filing rules and preserves an audit trail for corporate governance records.

  • Audit Trail: Capture timestamps, IP addresses, and signer attribution
  • Authentication: Use email codes, SMS, or stronger ID checks where required
  • File Formats: Produce final signed PDF/A or PDF as required by the state

Verify that the chosen platform supports secure storage, record export, and any notarization or witness workflows your state might require.

Typical Timing and Processing Expectations

Timing depends on internal approval cycles and the Secretary of State’s processing times; plan filings to allow for board and shareholder notices.

Board Approval Window:

Allow 1–4 weeks for convening and drafting resolutions

Shareholder Notice Period:

Follow bylaws and state law for meeting notice requirements

State Processing Time:

Varies by state; can range from same-day to several weeks

Effective Date Rules:

Amendment may be effective on filing, on a stated date, or upon approval

Public Record Update:

State database and certificate will reflect the amendment once accepted

Common Preparation Errors to Avoid

  • Submitting inconsistent corporate names or wrong file numbers that delay state indexing and require re-filing.
  • Using vague amendment language that fails to replace the prior article text exactly as required by state form instructions.
  • Omitting required board minutes, shareholder consents, or certification statements that the Secretary of State expects with the filing.
  • Paying the wrong fee or using incorrect payment method, causing administrative rejection or processing delay.

Consequences of an Incorrect or Missing Amendment

Late Filing: Possible fines or administrative penalties
Invalid Amendment: Change may have no legal effect
Tax Exposure: Incorrect ownership records can trigger tax issues
Loss of Protections: Creditor claims may exploit governance gaps
Filing Rejection: State will return documents for correction
Operational Delay: Transactions requiring updated charter language are delayed

Real-World Examples of Filing Amendments

These short examples show how organizations handled amendments and filing processes in practice.

Martin Properties — Real Estate

Tim Martin, Founder, used online filing to update corporate name after a rebrand.

  • He noted faster internal turnaround and consistent records.
  • He emphasized that online workflows preserved compliance and allowed closing transactions without in-person signatures, reducing scheduling friction for tenants and lenders.

Optica Ventures — Corporate Governance

Brian Fitzgibbons, COO, streamlined amendments to authorized shares when investors converted notes.

  • The team tracked approvals and signatures electronically.
  • They reported the standardized template reduced errors and clarified capitalization tables, supporting timely financing and accurate public filings.

Comparison: eSignature Vendors for Filing Amendments

Basic pricing and capability points for commonly considered eSignature providers. signNow is listed first per platform comparisons and offers multiple plan models.

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Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial Yes (7-day) Yes Yes Yes Yes
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Frequently Asked Questions about Amendments

Answers to common questions about drafting, signing, and filing an Amendment of Articles of Incorporation.


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