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Application for Contract

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SARG Cat Adoption Application Form/Contract

1. Existing cats within the home must be tested negative for both Feline Leukemia and FIV.

2. All cats must be indoor only (unless on leash/harness).

3. All home animals must be vaccinated per your vet's protocols.

4. All animals in the home must be spayed or neutered.

5. Cats must not be declawed unless already declawed.

In filling out this application, I (we) agree to these adoption policies for cats. (Yes/No)

CAT(S) OF INTEREST APPLICATION DATE

PERSONAL INFORMATION

Name of Applicant Occupation

Name of Co-applicant Occupation

Home Address: Street/Apt. No. City

County State Zip

Years at Residence Primary Phone Secondary Phone

Work Phone May we call you at work? Yes No

E-mail

Best time to contact you for a phone interview

Please give an alternate contact, who is NOT in your household, in case we can't reach you:

Name Address

Phone E-mail

FAMILY INFORMATION:

Number of men 18-25: 26-30: 31-60: Over 60:

Number of women 18-25: 26-30: 31-60: Over 60:

Number of boys: Ages:

Number of girls: Ages:

If you do not have children, are you pregnant or planning a family in the future? (Yes/No) Yes No

Are other children frequently in the home? (Yes/No) Yes No

If yes, give age range: How often? How many at once?

Please tell us any additional information about your family (such as pet allergies, family members with disabilities that might be adversely affected by having a cat, special situations or circumstances, etc.

Are all household members in agreement to adopt a pet? (Yes/No) Yes No

Do you live in a house, townhouse, apartment, duplex, condo, or other (please specify)?

Do you own or rent?

If you rent, do you have the permission of your landlord to have a pet? (Yes/No) Yes No

Landlord Name: Landlord Phone

Please explain the pet policy where you rent:

(We reserve the right to call and check to ensure this information is correct, or require written approval from the landlord.)

PET INFORMATION

Have you had any pets in the last five years? (Yes/No) Yes No

If so, please fill in the following: (Please list the name of your pet as it's registered at the vet's office)

Name of Pet Gender Spayed / Neutered? Age Type of Pet Breed What happened to the pet?

Have you sold, given away, or surrendered a pet to a shelter? (Yes/No) If yes, please explain:

VET INFORMATION

Do you have a veterinarian that you currently use? (Yes/No) Yes No

If so, please give your current vet's name and phone number, the name(s) of the pet(s) in their records, and the first and last name you are listed under: Current Vet Name Phone

Pet Name(s) Person's Name on vet records:

If you currently have a veterinarian, do you plan to use the same vet for the cat you are applying for? (Yes/No) Yes No

If you have no current veterinarian, or do not plan to use your current vet for this animal, please give the name and phone number of the veterinarian you expect to use.

Vet Name: Phone No.

Please list all other veterinarians you have used in the last five years, the name(s) of the pet(s) in their records, and the first and last name you are listed under at each vet's office:

Vet Name Phone

Pet Name(s) Person's Name on vet records:

Vet Name Phone

Pet Name(s) Person's Name on vet records:

Vet Name Phone

Pet Name(s) Person's Name on vet records:

Do we have your permission to contact any or all of these veterinarians as references? (Yes/No) Yes No

Please contact your veterinarian(s) to let them know we'll be calling for references.

PERSONAL REFERENCES

Please list two personal references that we have permission to contact. (References cannot be family or household members. Providing e-mail addresses for your references will expedite the process.)

Reference #1 Phone

E-mail Best time to contact

Reference #2 Phone

E-mail Best time to contact

CAT INFORMATION

Why are you interested in adopting a cat?

Of the characteristics listed below, please enter the numbers identifying the three most important ones for you in choosing a cat: I. II. III.

1. Active cat; 2. Mellow cat; 3. Lap cat; 4. Friendly to strangers; 5. Long hair; 6. Medium hair; 7. Short hair; 8. Good with children; 9. Good with dogs; 10. Good with other cats; 11. Kitten (less than 1 year); 12. Senior cat (10 years+); 13. Breed/color

What circumstance(s) would cause you to relinquish your cat back to SARG? (For example: 1. New baby in home; 2. Marking or spraying; 3. Not enough time for cat; 4. Onset of allergy to cats; 5. Cat doesn't get along with other pets/people; 6. Move to new home; 7. Scratching or shedding problems; 8. Cat won't use litter box; 9. Unable to afford)

Are you interested in adopting siblings/littermates? (Yes/No) Yes No

OTHER INFORMATION

Where will the cat be when you are home? (Be specific – have run of house, blocked-off area of house, etc.)

How many hours per day will the cat be left alone? Monday through Friday? Weekends?

Where will the cat be at night?

Where will the cat be when you are gone? (Be specific)

What flea control product will you use?

An indoor cat can live 20 years or longer. Are you committed to caring for this cat for its lifetime? (Yes/No) Yes No

Do you realize that the cost of owning a cat could run between $500-$1,000 per year? (Vet visits and yearly vaccinations, flea/tick/heartworm preventatives, food, toys, equipment, grooming, boarding, food, etc.) (Yes/No) Yes No

Are you prepared to make this kind of financial commitment to your cat? (Yes/No) Yes No

Do you have a regular groomer? (Yes/No) Yes No If yes, may we contact the groomer for a reference? (Yes/No) Yes No Groomer's Name Groomer's Phone

If the vet checks and reference checks are satisfactory, SARG conducts a home visit. The home visit allows SARG board members to meet all family members. In addition, the home visit will identify where the cat will eat, where the litter boxes will be placed, and where the cat will sleep.

Would you agree to a home visit prior to adoption? (Yes/No) Yes No

How did you hear about SARG and/or the animal you wish to adopt?

ADDITIONAL COMMENTS/INFORMATION Please use this space to add any additional information you would like us to consider.

Would you like to receive emails regarding future events and fundraisers? (Yes/No) Yes No

Would you consider volunteering with SARG? (Yes/No) Yes No

If Yes, in which of the following areas? (Place an "X" beside all that apply.)

Fundraisers Dog washes Vet checks Financially Telephone Calls Fostering

Transportation to/from events or vet appointments Mailing newsletters

Home visits to potential adopters Making craft items to donate for fundraisers

Other talents (legal services, web design, accounting services, sponsorship etc.):

I/We understand that this application, if approved, also serves as a contract between SARG and me/us, and that completion of the application does not guarantee that the adoption will be approved.

I/We have read and understand all the Terms and Conditions of Adoption, as indicated by my/our signature on this page, as well as on the separate document explaining those Terms and Conditions. I/We understand that those Terms and Conditions are part of the Adoption Agreement and will be enforced. I/We attest that the information provided on this application is true and accurate to the best of my/our knowledge. I/We attest that I/we have retained a copy of the Terms and Conditions of Adoption.

I/We agree to pay the adoption fee of $125 for a cat. For this fee, SARG will see that the animal is spayed/neutered and is current on standard vaccinations at the time of adoption.

Do you affirm that the above information is true and accurate? (Yes/No) Yes No

Note: This form will be printed and you will be requested to sign it at the time you receive an animal from us, if the adoption is approved.

Applicant Signature Date

Co-Applicant Signature Date

Submit Application to:

Shelter Animals Rescue Group

124 Newell Lane

Oak Ridge, TN 37830

Phone: 865-483-8146

Rev. 5/28/2014

For S.A.R.G. Use Only

Approved:

Initials: Date Initials: Date Initials: Date

Comments:

Enter text✕

What the Application for Contract Is and When It’s Used

An Application for Contract is a structured form used to propose or qualify a party for entry into a commercial agreement, capture core deal terms, and establish administrative data required to draft the final contract. It typically collects party identities, scope of work, proposed compensation, insurance and compliance attestations, and signature blocks. Completed applications serve as the basis for negotiation, internal approvals, and contract generation; when executed electronically they must meet ESIGN (15 U.S.C. ch. 96) and applicable state UETA standards to be actionable.

Why a Proper Application for Contract Matters

A complete application reduces negotiation cycles, clarifies responsibilities early, and preserves evidence of intent and consent required for enforceability under ESIGN and UETA.

Why a Proper Application for Contract Matters

Who Typically Prepares and Reviews These Applications

Common users include procurement teams, potential vendors or contractors, and in-house legal or contract administrators preparing an application to begin negotiations or internal approvals.

  • Procurement and sourcing teams managing vendor selection and bid evaluation.
  • Prospective contractors/vendors completing qualification and proposal information.
  • Legal, finance, and compliance teams reviewing terms before contract drafting.

Internal reviewers often include finance, risk/compliance, and operations; providing accurate details up front speeds approval and reduces downstream revisions.

Primary Roles Involved in the Application for Contract

Procurement Manager

Oversees the intake and evaluation of contract applications, verifies commercial terms and insurance limits, and coordinates internal approvals to ensure the applicant meets organizational sourcing standards.

Contracting Party

The individual or legal entity completing the application; provides legal name, tax identification, authorized representative details, and confirms acceptance of preliminary terms for the prospective agreement.

Core Sections to Include in a Professional Application for Contract

A well-structured application groups information into clear sections so reviewers can quickly assess eligibility and risks before drafting a binding contract.

Applicant Information

Full legal name, entity type, tax ID, primary address, and authorized representative details for binding communication and attribution of signatures.

Scope of Work

Concise description of services or deliverables, milestones, and measurable acceptance criteria to avoid later disputes about performance expectations.

Compensation

Proposed fees, payment schedule, invoicing instructions, and tax withholding responsibilities to align financial and accounting workflows.

Term and Termination

Requested contract duration, renewal mechanics, notice periods, and termination triggers to establish lifecycle expectations and exit rights.

Compliance and Insurance

Certifications, required insurance limits, background checks, or regulatory attestations that mitigate legal and operational risk.

Signature Block

Authorized signer name, title, signature field, and date; include witness or notary placeholders when required by law or internal policy.

Step-by-Step: Complete and Submit the Application for Contract

Follow these sequential steps to prepare a complete application and move it through approvals and execution.

  • 01
    Prepare: Gather legal names, TIN, scope, and insurance certificates.
  • 02
    Populate: Complete fields accurately and attach supporting documents.
  • 03
    Review: Obtain internal approvals from finance and legal.
  • 04
    Send: Deliver the application for signature and retain the audit trail.

Typical Digital Workflow Settings for Online Completion

Configure the online workflow to match your organization’s signing order, authentication level, and storage policies.

Field Configuration
Signers Ordered signing or parallel execution per internal policy
Authentication Email link, SMS code, or knowledge-based verification
Notifications Automated reminders and completion emails enabled
Storage PDF/A archival with audit trail retention in secure repository

Technical Requirements for eSubmission and File Formats

Use standard, editable file formats and ensure the signing platform supports audit trails and secure storage.

  • Document Formats: PDF, DOCX accepted; PDF preferred for final archival
  • Authentication Options: Email, SMS, KBA, or SSO per risk profile
  • Integrations: Connectors for CRM, ERP, and cloud storage

Confirm the chosen provider supports required compliance (ESIGN/UETA, HIPAA where applicable), exports a complete audit trail, and preserves the original signed file for retention.

How Electronic Submission and Signing Typically Flow

A straightforward online process reduces turnaround time and creates an evidentiary audit trail for enforceability.

  • Upload Document: Sender uploads application and supporting attachments.
  • Place Fields: Insert signature, initials, and date fields.
  • Invite Signers: Send secure link or email invite to signers.
  • Archive: Signed copy and audit trail are saved for records.

eSignature Vendor Pricing Snapshot for Contract Applications

Basic pricing and feature availability for common eSignature providers. signNow is listed first; confirm current plan details directly with each vendor.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial No No Yes, limited Yes, limited
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Penalties and Risks from Inaccurate or Missing Application Data

Incorrect TIN: Triggers backup withholding at 24% and reporting complications
Late Information Returns: 1099 penalties range from $60 to $330 per form under IRC §6721
I-9 Record Errors: Civil penalties from $281 to $2,789 per violation
Missing Authorizations: Contracts can be voided or unenforceable without proper authority
HIPAA Violations: Exposure to administrative sanctions and corrective action
Evidence Gaps: Absence of audit trail weakens proof of consent and intent

Common Mistakes When Preparing an Application for Contract

  • Using informal or trade names instead of the complete legal entity name, leading to issues with tax reporting or enforceability.
  • Failing to attach required supporting documents such as certificates of insurance, W-9, or references requested by the counterparty.
  • Leaving scope or deliverables vague, which increases the likelihood of disputes and change orders after contract formation.
  • Incorrect signer authority or missing signature dates, which can invalidate approvals or delay countersignature.

Practical Tips for Accurate, Efficient Completion

Follow these practical steps to minimize delays and improve the integrity of the application and subsequent contract.

Use Legal Names and IDs
Confirm the exact legal name, tax ID, and authorized signatory in advance; cross-check against IRS or corporate records to avoid mismatches.
Attach Required Documents
Include insurance certificates, W-9, references, and any compliance attestations to prevent review cycles and expedite approvals.
Be Specific About Scope
Define deliverables, milestones, and acceptance criteria in plain language to limit ambiguity and reduce contract changes.
Preserve Audit Trail
Use an e-signature platform that captures timestamps, IP addresses, and document history to substantiate execution under ESIGN and UETA.

Real-World Examples of Applications for Contract

Applications for contract are used across small businesses and enterprise customers to accelerate approvals and create a reliable record of intent.

Optica Ventures — COO

Optica needed a simple intake process to onboard partners quickly and consistently.

  • The team used a template to collect the same set of data from each vendor.
  • The interface made it easy for internal users and customers, reducing back-and-forth and improving turnaround on initial agreements.

Martin Properties — Founder

A property services firm required remote contractor qualification for seasonal work.

  • They standardized the application to capture insurance and W-9 details.
  • Processing and executing these documents online maintained compliance and allowed staff to complete onboarding without in-person meetings.

Frequently Asked Questions About the Application for Contract

Answers to common questions about signing, validity, revisions, and storage for applications used in contract formation.


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