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Assignment of Accounts Receivable

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Assignment of Accounts Receivable Regarding Manufactured Goods with Warranty of Assignor

Assignment made as of (date) by

(name of assignor) of

(street address, city, county, state, zip code), hereinafter called Assignor, to

(name of assignee) of

(street address, city, county, state, zip code), hereinafter called Assignee.

1. Statement of Assignment

For good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, Assignor unconditionally assigns to Assignee, as of the respective dates of shipments and sales, and the rendering of services, all of Assignor’s interest in the accounts, commercial paper, notes, and installment sales contracts enumerated in Section 2 of this agreement, together with any security or guarantees on such items, including proceeds of credit insurance due and payable in connection with such items, with rights granted to Assignee as follows:

A. To stoppage in transit;

B. In Assignee’s own name and for Assignee’s own benefit, to make collections from the debtors on the accounts;

C. To endorse and deposit in his/her own bank account all commercial paper received in payment of the accounts; and

D. In case such merchandise is not received or accepted by the purchasers, or is returned, title to any account, contract, or merchandise created through the resale or exchange of the merchandise, and all amounts due and to become due on any such resale or exchange.

2. Schedule of Accounts Assigned

The following accounts are hereby assigned:

Invoice Date Debtor’s Name Debtor’s Address Invoice No. (Net Cash) Debtor’s Due Date Invoice Amt. (Gross)

For the express purpose of inducing Assignee, Assignee’s successors, and assigns, to purchase these accounts from Assignor, and to make payment for them, Assignor warrants that the following statements are true, to the best of Assignor’s own knowledge, information and belief:

3. Genuineness of Documents

The financial statements, invoices, orders, proofs of delivery, and other documents submitted by Assignor to Assignee, together with all statements made in such documents, as described in Section 2 of this agreement, are true and genuine.

4. Manufacture of Goods

A. The goods described in the invoices and statements of account described in Section 2 of this agreement were manufactured strictly in accordance with specifications required by the purchasers of such goods.

B. Prior to the effective date of this agreement, all the merchandise represented in this agreement as sold to the purchasers was packed and shipped, and all services rendered, to the purchasers, in accordance with bona fide orders and sales, and not in accordance with any consignment agreement or sale on approval.

5. Shipment of Goods

The goods were shipped to the purchasers on their request, and in accordance with their directions, on the days and via the carriers indicated in the invoices, statements, and proofs of delivery described in Section 2 of this agreement.

6. Original Orders

Purchasers’ original bona fide orders for the goods and services have been duly received by Assignor. To date they have not been canceled or altered, verbally or in writing, by the purchasers, their agents or representatives.

7. Validity of Accounts

A. There exist no offset or counterclaim against any of the accounts.

B. Proper entries of the sale and shipment of the goods and services have been made on Assignor's books, disclosing the absolute sale of such goods and services to the purchasers and the present assignment of them to Assignee.

C. Purchasers from Assignor on the accounts assigned are committed to Assignor to the extent stated in this agreement.

D. The accounts are valid and fully collectible from the purchasers.

8. Encumbrances on Goods

A. The goods have not been previously sold, or pledged by Assignor or Assignor's representatives.

B. Title to the accounts has not previously been wholly or partially transferred by Assignor for the purpose of sale, security, or otherwise.

C. No person, firm, corporation, or other entity, except Assignor, and through this assignment, Assignee, has to date acquired any lien, right, title, or claim to all or any part of the accounts or the merchandise described in such accounts.

9. Payment

A. The purchasers have not to date paid to Assignor, or Assignor's representatives, or for assignor's benefit, any part or all of the purchase price of the goods and services.

B. No commercial paper or instrument of value has been given to Assignor or his/her representatives in connection with the transactions.

C. The purchasers do not now have any claim against the amounts due on the accounts, by way of counterclaim, offset, or in any other manner.

D. There exist no other circumstance that would entitle the purchasers to refuse to pay the accounts or to diminish the price of the goods and services from that originally stated in the bills and statements of Assignor described in Section 2 of this agreement.

10. Assignment of Accounts to Others

None of the accounts receivable owed to Assignor by any debtor has been sold or assigned to any other person, firm, corporation, or other entity, except Assignee, except where notice of such sale or assignment has been given to Assignee.

11. Payment by Purchasers for Merchandise and Services

The purchasers have agreed with Assignor to pay for the merchandise and services described in the invoices and statements of accounts assigned, the sum of , less such discounts and on such terms as are specifically enumerated in the invoices and statements of account described in Section 2 of this agreement.

12. Solvency of Assignor and Purchasers

A. Assignor, as well as the purchasers and debtors on the accounts, are now solvent.

B. There is no judgment, security agreement, or lien on record, nor is there any suit pending anywhere against Assignor, of which Assignee has not been notified.

Assignor has caused this assignment to be executed as of this (date).

(Name & Signature of Assignor)

(Name & Signature of Assignor)

Enter text✕

What the Assignment of Accounts Receivable Is and how it works

An Assignment of Accounts Receivable is a written agreement where the assignor transfers rights to specified receivables to an assignee, typically to secure financing or sell future collections. The document identifies the receivables, the consideration paid or credited, effective date, and any retained rights or responsibilities. It also directs whether the assignee may collect directly and whether notification to debtors will occur. In commercial practice perfection often requires filing a UCC-1 financing statement and following notice requirements so the transfer is effective against third parties.

Why organizations use this document

Assigning accounts receivable helps businesses improve cash flow, secure loans, or sell receivables to a factor. The agreement clarifies collection rights, allocation of payments, and responsibilities for credit risk and notices.

Why organizations use this document

Who commonly prepares and signs these assignments

Roles vary by transaction size and complexity; involve counsel for perfection, tax, or insolvency concerns.

  • Lenders and factors handling collateral or purchased receivables for financing or cash advances.
  • Business owners and finance teams assigning receivables to raise working capital or secure credit.
  • Legal counsel and contract administrators drafting terms, confirming UCC perfection, and managing notices.

Step-by-step: Completing and perfecting an assignment

Follow these sequential steps to create a valid assignment and reduce third-party challenges.

  • 01
    Prepare the agreement: Draft clear scope, consideration, and collection rights.
  • 02
    Approve internally: Obtain corporate approvals and officer signatures as required.
  • 03
    Execute signatures: Have authorized parties sign and date the document.
  • 04
    Perfect the transfer: File UCC‑1 and give required notifications to debtors.

How to configure a digital workflow for this assignment

Configure fields and signer order to match legal requirements and your collection procedures.

Field Configuration
Signature Block Mandatory with printed name, title, and date fields
Signer Order Sequential: assignor then assignee recommended
Authentication Email plus SMS or ID verification for higher risk deals
Attachments Include invoice schedules and prior notices

Typical online process to execute and record an assignment

A straightforward electronic workflow speeds execution and preserves audit evidence.

  • Upload Document: Add final agreement and supporting invoice list to the platform.
  • Place Fields: Insert signature, date, and optional initial fields for each signer.
  • Sign and Verify: Signers authenticate and apply electronic signatures with timestamps.
  • File and Notify: File UCC‑1 financing statement and notify debtors as required.

Technical considerations for e-signing and e-filing assignments

Ensure the chosen system exports tamper-evident signed PDFs and audit trails to support perfection and dispute defense.

  • Document formats: PDF and DOCX supported for consistent preservation
  • Authentication options: Email, SMS, KBA, or advanced signer auth available
  • Integrations: Connectors to CRM, ERP, and cloud storage

Essential clauses to include in a professional assignment

A robust assignment covers definition, transfer mechanics, warranties, notification, governing law, and perfection steps.

Assignment Clause

Clearly state that assignor transfers ownership or collection rights in defined receivables to assignee, including any retained exceptions.

Receivables Definition

Identify invoices, customer accounts, and date ranges. Precise scope prevents post‑execution disputes over included accounts.

Consideration

Describe amount, credit, or fee structure tied to the transfer; include payment timing and setoff rights if applicable.

Representations

Assignor warrants receivables are valid, not subject to prior liens except disclosed, and enforceable against the obligors.

Notice & Collection

Specify whether debtors will be notified and whether assignee may enforce collections directly or assign back certain accounts.

Perfection & Governing Law

State governing jurisdiction and require UCC‑1 filing and other perfection steps to protect assignee against third parties.

Security and compliance items to confirm

Encryption: TLS 1.2/1.3 in transit; AES‑256 at rest
Audit Trail: Timestamped events with IP and action logs
ESIGN/UETA: Compliance with ESIGN and UETA rules
HIPAA BAA: BAA required for protected health information
21 CFR Part 11: Available for FDA-regulated records
SOC 2 / ISO: SOC 2 Type II and ISO 27001 certifications

Common legal and commercial risks to watch

Invalid Assignment: Risk of being void if signatures or authority are defective
Perfection Lapse: Unfiled UCC may allow prior secured parties priority
Tax Issues: Misreporting may trigger backup withholding or penalties
Notice Failure: Not notifying debtors can complicate collections
Fraud Claims: Assignments made with intent to hinder creditors risk avoidance
Breach Damages: Contract breaches may lead to monetary liability

Avoid these frequent preparation errors

  • Using vague receivable descriptions that lead to post-signature disputes about scope and enforcement rights.
  • Failing to confirm signer authority; officers or authorized representatives must have explicit capacity to assign collateral.
  • Neglecting UCC‑1 filing or filing against the wrong debtor name, which can leave the assignee unsecured.
  • Omitting clear collection and notice instructions, producing confusion when payments arrive or disputes occur.

Time-sensitive actions and recommended windows

Timely steps protect priority and avoid collection disruption; act promptly after execution.

Effective Date:

The date parties enter is the trigger for transfer rights and obligations.

File UCC‑1:

File as soon as possible after signing to perfect against third parties.

Notify Debtors:

Provide notices promptly or as contractually agreed to reduce confusion.

Tax Reporting:

Confirm whether assignment affects payer reporting and backup withholding obligations.

Retention:

Retain executed documents and attachments per applicable retention rules.

Key milestones from signing to full perfection

Follow this sequential milestone list to move from execution to perfected, collectible status.

01

Document Execution

Signatures and dates complete the transfer instrument.

02

Internal Approval

Obtain corporate or board authorizations if required.

03

UCC Filing

File financing statement to establish public notice and priority.

04

Debtor Notification

Send notice where contract or law requires to clarify collection rights.

Pricing and feature snapshot for eSignature providers

Compare starting prices and core capabilities for common eSignature vendors used to execute assignments.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day trial Varied Varied Yes, limited Yes, limited
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Real-world assignment examples

Sample scenarios show how organizations use assignments to meet operational needs.

Optica Ventures

Optica needed working capital for acquisitions

  • They assigned selected receivables to a factor for immediate cash
  • Resulting agreement specified invoices by date range and required UCC‑1 filing to perfect the factor's security interest.

Martin Properties

A property manager sold future rental receipts to ease seasonal shortfalls

  • The assignment included tenant notice provisions
  • The parties used electronic signatures and attached rent rolls for clear scope and collection routing.

Practical tips to streamline preparation and reduce risk

These best practices help maintain enforceability and reduce processing friction.

Be precise
Define receivables by invoice numbers, date ranges, or customer lists to avoid ambiguity.
Confirm authority
Verify signers have corporate authority; obtain board resolutions if required for assignment.
Perfect promptly
File UCC‑1 financing statements immediately after execution to preserve priority.
Preserve evidence
Retain signed PDFs and audit trails with timestamps and signer authentication records.

Frequently asked questions about assignments of receivables

Answers address enforceability, signing, filing, and common post-execution issues encountered in practice.


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