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Athletic Competition Agreement

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NCAA Intercollegiate Athletic Competition Agreement (Football)

Agreement made on the , between

, a nonprofit corporation organized and existing under the laws of the state of ,

with its principal office located at ,

referred to herein as College D, and , a nonprofit corporation organized and existing under the laws of the state of ,

with its principal office located at ,

referred to herein as College L.

For and in consideration of the mutual covenants contained in this agreement, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties agree as follows:

1. PURPOSE

The purpose of this agreement is to confirm the arrangements made for holding a football athletic contest between College D and College L.

2. EVENTS

Each party shall cause its varsity team to play the other in a game of Football in accordance with the terms of this Agreement. The game shall be held as set forth below:

Date Location (City, State) Time

3. RULES FOR THE CONTEST

The contest shall be governed by the rules of the National Collegiate Athletic Association (the NCAA) as in effect at the time of the contest.

4. ELIGIBILITY OF TEAM MEMBERS

The eligibility of each team member to participate in a contest shall be governed by the rules and regulations of his institution and the rules of the athletic conference, if any, of which this institution is a member.

5. OFFICIALS

The officials for the contest shall be a Conference crew for games at College D and a Conference crew for games at College L.

6. COMPENSATION TO VISITING TEAM

A. The Home Team for the game shall compensate the Visiting Team as set forth below, and no other compensation shall be due or payable. Such compensation shall be:

i. A flat fee of $150,000 for each game.

ii. The rate may be renegotiated with mutual agreements of both Parties.

B. The Home Team will pay the Visiting Team the amount due hereunder not later than February 15, following the contest.

C. Revenue from radio and television shall be handled as set forth in succeeding paragraphs and shall be in addition to any compensation payable under this paragraph.

7. ALLOCATION AND PRICING OF TICKETS

A. The Home Team shall set ticket prices.

B. Band members, cheerleaders and mascots for each institution shall be admitted without charge, when in uniform.

C. The Visiting Team shall be allowed 400 complimentary tickets.

D. The Visiting Team shall be allotted tickets for sale. It is understood and agreed, that the visiting institution shall return to the home institution ninety percent (90%) of the unused or unsold tickets held by the said visiting institution not later than Monday preceding said game. If the game is not sold out, the Visiting Team may return tickets, not to exceed One Hundred (100), upon arrival.

8. SIDELINE AND PRESS BOX PASSES

A. The Home Team shall be allowed 40 sideline passes and the Visiting Party shall be allowed 40 sideline passes.

B. The Visiting Team shall be allowed 10 press box passes for the use of visiting university personnel at no charge. A reasonable number of press passes will be provided at no charge for visiting news media and sports information personnel.

9. RADIO AND FILM RIGHTS

A. The Home Team shall retain the revenue from and have full control of all radio rights to broadcast the game as well as all film rights.

B. The Visiting Team shall be allowed one free outlet for live or delayed radio broadcast and shill retain the revenue from such broadcast.

10. TELEVISION

A. College L recognizes that College D has assigned its live over-the-air broadcast and cable television rights to their home football games to the Conference, which in turn has contracted with certain television networks and cable broadcasters (Conference Contracts). College D recognizes that College L has assigned its live, over-the-air broadcast and cable television rights to their home football games to , which also has contracted with certain television networks and cable broadcasters (Conference Contracts). Any discussion regarding the conditions of the Conference Contracts shall be directed to the conference offices for the .

B. All rights fees form over-the-air broadcast and cable television rights shall be distributed based upon respective conference crossover agreements in force at that time.

C. In the event the game is not selected for an over-the-air or cable broadcast, the Home Team and Visiting Team shall have the game televised in its local market. The rights fee for such a broadcast shall be waived.

11. CONCESSIONS, PARKING AND PROGRAM INCOME

The Home Team shall have the exclusive right to sell programs and run concessions and parking. All income from program sales concessions and parking shall be the sole property of the Home Team. The Visiting Team will be supplied with 75 game programs at no charge.

12. IMPOSSIBILITY

If an unforeseen catastrophe or disaster makes impossible the playing of any contest by either party, that contest shall be cancelled and neither party shall be responsible to the other for any loss or damage. Notwithstanding the preceding sentence, any financial obligations incurred by either party for promotion of the contest shall be shared equally. Cancellation of a contest under this paragraph shall not be deemed a breach of the contract. Notice of such a catastrophe or disaster shall be given as soon as possible. No such cancellation shall affect the parties' obligations as to subsequent contests covered by this Agreement.

13. DAMAGES

A. If this Agreement is breached by the Visiting Team, and no contest occurs between the Home Team and the Visiting Team, and if no contest with a team of similar stature is scheduled by the Home Team to replace the one canceled because of the breach, then the Visiting Team shall pay the Home Team a liquidated sum of $150,000.

B. If this Agreement is breached by the Home Team, and no contest occurs between the Home Team and the Visiting Team, and if no contest with a team of similar stature is scheduled by the Visiting Team to replace the one canceled because of the breach, then the Home Team shall pay the Visiting Team a liquidated sum of $150,000.

14. No Waiver

The failure of either party to this Agreement to insist upon the performance of any of the terms and conditions of this Agreement, or the waiver of any breach of any of the terms and conditions of this Agreement, shall not be construed as subsequently waiving any such terms and conditions, but the same shall continue and remain in full force and effect as if no such forbearance or waiver had occurred.

15. Notices

Any notice provided for or concerning this Agreement shall be in writing and shall be deemed sufficiently given when sent by certified or registered mail if sent to the respective address of each party as set forth at the beginning of this Agreement.

16. Entire Agreement

This Agreement shall constitute the entire agreement between the parties and any prior understanding or representation of any kind preceding the date of this Agreement shall not be binding upon either party except to the extent incorporated in this Agreement.

17. Modification of Agreement

Any modification of this Agreement or additional obligation assumed by either party in connection with this Agreement shall be binding only if placed in writing and signed by each party or an authorized representative of each party.

18. Assignment of Rights

The rights of each party under this Agreement are personal to that party and may not be assigned or transferred to any other person, firm, corporation, or other entity without the prior, express, and written consent of the other party.

19. Counterparts

This Agreement may be executed in any number of counterparts, each of which shall be deemed to be an original, but all of which together shall constitute but one and the same instrument.

WITNESS our signatures as of the day and date first above stated.

By:

Director of Athletics

By:

Director of Athletics

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What an Athletic Competition Agreement Covers

An Athletic Competition Agreement is a written contract that sets the rights and obligations of event organizers, participants, and any third parties involved in a sports competition. It typically documents event dates, participant eligibility, waiver and liability allocations, insurance requirements, payment or prize terms, medical and concussion protocols, and intellectual property or media rights. The agreement creates enforceable expectations between parties, supports risk management and compliance with applicable rules, and serves as the primary record if disputes, insurance claims, or disciplinary actions arise during or after the event.

Why a Clear Agreement Matters for Sports Events

A concise Athletic Competition Agreement reduces legal and operational uncertainty by defining responsibilities, allocating risk, and documenting consent for medical treatment and media use. It helps organizers manage liability exposure and ensures participants understand eligibility, code-of-conduct rules, and dispute resolution procedures.

Why a Clear Agreement Matters for Sports Events

Who typically prepares and signs these agreements

Organizers, facility owners, sports clubs, school athletic departments, and sanctioning bodies commonly prepare Athletic Competition Agreements before events.

  • Event organizers and promoters who run the competition and manage logistics
  • Participant or parent/guardian for minors confirming consent and waivers
  • Venue operators, medical providers, and contracted vendors for services

Individuals who sign include athletes (or guardians for minors), coaches, team managers, vendors providing services at the event, and designated organizational officers.

Core clauses to include in a professional agreement

Include these essential components to make the document complete, enforceable, and useful during disputes or claims.

Parties

Identify full legal names of the organizer, sanctioning body (if any), participant, and guardian where applicable.

Event Details

Specify event name, location, dates, schedule, and the exact scope of activities covered by the agreement.

Eligibility and Conduct

Define participant eligibility criteria, registration requirements, codes of conduct, and disciplinary procedures.

Liability and Waiver

State the liability allocation, waiver language, assumption of risk, and any indemnification obligations.

Medical Consent

Include emergency medical authorization, concussion protocol acknowledgment, and any required medical disclosures.

Media and IP

Address use of likeness, photography/video rights, and ownership or license of event recordings.

Step-by-step: filling and executing the agreement

Follow this sequence to prepare, review, sign, and archive the Athletic Competition Agreement for each participant or vendor.

  • 01
    Prepare Document: Populate event, party, and insurance fields before circulation.
  • 02
    Attach Supporting Items: Add rulebooks, waivers, and medical forms as exhibits.
  • 03
    Collect Signatures: Obtain participant and guardian signatures with dates.
  • 04
    Store Records: Save signed copies with audit trail and retention metadata.

How to set up an online signing workflow

Configure fields, authentication, and routing so each signer receives the correct pages and obligations.

Field Configuration
Signature Fields Place signature, date, and initial fields for each signer
Authentication Use email plus SMS code for higher assurance
Conditional Fields Show medical consent only for minors or participants needing special clearance
Routing Order Set organizer to receive final copy after all signatures

Digital signing and submission considerations

Ensure the eSignature platform supports the security, authentication, and storage needs for sports events.

  • Authentication: Email + optional SMS or KBA
  • Compliance: ESIGN and UETA alignment
  • File formats: PDF and DOCX supported

Where to send or file signed agreements

Signed Athletic Competition Agreements should be routed to event records, the participant file, and relevant insurance or sanctioning contacts.

  • Event Records: Organizer keeps master copy in secure archive
  • Participant File: Store signed consent and medical forms per participant
  • Insurance Provider: Forward policy-required waivers or certificates
  • Sanctioning Body: Submit eligibility confirmations where required

Key timing and deadline reminders

Observe these timelines to maintain eligibility, meet insurance conditions, and support appeals or claims.

Registration Deadline:

By the date specified in event materials to validate entry

Medical Clearance:

Provide required medical forms prior to first competition day

Signature Deadline:

All participant signatures due before warm-up or event start

Insurance Proof:

Submit COI as required by organizer before event

Post-Event Claims:

Notify insurer or organizer within policy notice period

Common preparation and execution mistakes

  • Incomplete guardian signatures for minors which can invalidate consent
  • Vague date ranges that leave participant coverage ambiguous
  • Missing medical disclosures or unsigned emergency contact data
  • Failing to link waiver language to participant eligibility rules

Risks and potential consequences of errors

Liability Exposure: Higher risk of insurer denial or organizer liability
Disqualification: Ambiguous eligibility can lead to removal from event
Insurance Denial: Missing COI or incorrect waivers may void coverage
Regulatory Penalties: Failure to follow sanctioning rules may trigger fines
Contract Disputes: Poorly drafted clauses increase litigation risk
Recordkeeping Failures: Loss of evidence for claims or appeals

How this agreement differs from related documents

Compare the Athletic Competition Agreement to waivers, participant registrations, and vendor contracts to clarify purpose and enforceability.

Document Type Agreement Waiver
Primary Purpose allocate obligations release liability
Required Signatures multiple parties participant or guardian
Typical Length several pages one page
Legal Complexity high low

eSignature solution pricing snapshot for signing and storing agreements

Compare common vendor starter prices and core feature availability relevant to event organizers; signNow is listed first per formatting rules.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Real-world ways organizations use the agreement

These brief case notes show typical document roles for different organizers.

Community 5K Organizer

A local nonprofit used the agreement to require medical waivers and release photography rights

  • Organized volunteers verified signatures at packet pickup
  • The signed records reduced insurer questions after one participant injury and clarified event obligations.

School District

A district required guardian signatures for all student athletes and added concussion acknowledgment

  • Athletic trainers uploaded signed forms before first practice
  • Centralized retention helped the district comply with state education agency review requests.

Who signs and who approves the agreement

Participant / Guardian

The participant (or a parent/guardian for minors) provides personal details, medical consent, and signature. Their signature confirms understanding of rules, risk assumptions, and emergency contact information required for event participation.

Organizer Representative

An authorized officer or designated event official signs for the organizing entity to bind the organization to insurance, indemnity clauses, and operational commitments stated in the agreement.

Essential recordkeeping and security practices

Encryption: AES-256 at rest
Transport: TLS 1.2/1.3 in transit
Audit Trail: Timestamp, IP, and action log
Access Controls: Role-based permissions
Retention Tagging: Metadata for deletion schedules
BAA Availability: Required for HIPAA data sharing

Frequently asked questions about Athletic Competition Agreements

Answers to common questions about signing, enforceability, signatures for minors, and electronic execution.


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