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BBH Investment Management Client Disclosure

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Investment Management Agreement

APPENDIX E

This Management Agreement is dated as of , 1999 (this "Agreement") and is by and between , a Delaware limited liability company (the "Manager"), and , L.P., a Delaware limited partnership (the "Partnership").

RECITALS

WHEREAS, the Partnership is engaged in a business as more fully described in the Partnership Agreement;

WHEREAS, the Partnership desires to engage the Manager to provide advisory and management services;

WHEREAS, the engagement of the Manager is authorized by the Partnership Agreement and the Manager agrees to act consistent with the Partnership Agreement and guidelines established by the Investment Committee;

NOW, THEREFORE, in consideration of the agreements made herein and intending to be legally bound hereby, it is agreed by and between the parties hereto as follows:

1. Capitalized Terms. Capitalized terms used and not otherwise defined herein shall have the respective meanings attributable to such terms in the Partnership Agreement.

2. Appointment of Manager. The Partnership appoints, as of the date hereof, the Manager to act as manager of the Partnership pursuant to the terms of this Agreement, the Partnership Agreement and the guidelines established by the Investment Committee.

3. Provision of Services by Manager. The Manager shall engage and maintain personnel for the purpose of identifying and structuring transactions and assisting with services to the Partnership, including:

(a) providing general business advice, including recommendations as to, and identification of, potential investments;

(b) conducting due diligence in connection with potential investments;

(c) structuring and negotiating transactions;

(d) identifying, structuring, negotiating, obtaining financing and arranging introductions;

(e) supervising preparation and review of transaction documents;

(f) monitoring the performance of Portfolio Companies and providing advice during the term of the investment;

(g) providing management and financial planning;

(h) developing and assisting in the execution of exit strategies;

(i) furnishing data processing, telephone, telecopy, clerical, executive, administrative and office services;

(j) communicating with the Partners;

(k) maintaining principal records and books of account;

(l) determining distribution amounts and disbursing payments;

(m) assisting with accounting policies and consulting with accountants, counsel and custodians;

(n) reviewing independent accountants' services and filing tax returns;

(o) opening, maintaining and closing bank accounts and drawing checks;

(p) providing such assistance as generally may be required to properly carry on the business and operations of the Partnership.

The Manager shall perform its obligations in good faith and in a diligent and timely manner.

The Manager may enter into contracts and transactions on behalf of the Partnership with any Affiliate of the Manager, provided the terms are fair and reasonable.

Notwithstanding the services provided, the Manager shall be deemed to be an independent contractor and not a partner of the Partnership.

4. Indemnification Of Manager. The Partnership shall indemnify and hold harmless the Manager and Related Persons to the maximum extent permitted by applicable law, subject to the stated conditions.

5. Non-exclusivity; Other Activities. The Manager may provide services of a like nature to other persons, subject to compliance with the Partnership Agreement.

During the Commitment Period, the Manager and Related Persons may engage independently in other business ventures and activities, subject to the restrictions stated herein.

The Partnership expressly agrees that certain fees from Portfolio Companies and other Persons may be earned by the Manager or Related Persons and, subject to section 8, may reduce Management Fees.

6. Referral of Opportunities. During the Commitment Period, the Manager shall disclose and refer investment opportunities of a kind suitable for the Partnership, except as otherwise permitted.

7. Term. The term of this Agreement shall be the same as the term of the Partnership and may be terminated by the Partnership upon ninety (90) days written notice.

8. Remuneration. The Partnership hereby agrees to pay management fees ("Management Fees") to the Manager, including:

(a) during the Commitment Period, an annual amount equal to two percent (2%) of the aggregate Capital Commitments;

(b) after the Commitment Period, an annual amount equal to two percent (2%) of the aggregate Capital Contributions, subject to reductions described in this Agreement.

All such Management Fees shall be paid quarterly in advance at the beginning of each Management Fee Quarter.

The Manager shall notify the Partnership of the Management Fees payable at the beginning of each Management Fee Quarter.

9. Expenses. During the term of this Agreement, the Manager shall be responsible for its own normal day-to-day operating expenses. The Partnership shall be responsible for Partnership Expenses as set forth in the Partnership Agreement.

10. Monitoring Activities. In connection with Monitoring Activities, the Manager may enter into contractual or other arrangements with Portfolio Companies, and such fees shall be applied to reduce Management Fees.

11. Certain Determinations by the Manager. The Manager shall determine which payments, amounts, damages, expenses, obligations and other items were in connection with activities performed pursuant to this Agreement.

12. Liability of Manager. Neither the Manager nor Related Persons shall be liable to the Partnership, any Partner or any other Person except as expressly provided herein.

13. Miscellaneous Provisions.

13.1 Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Delaware.

13.2 Amendment. This Agreement may be amended by written agreement signed by the Partnership and the Manager, with the consent of Two-Thirds in Interest.

13.3 Successors and Assigns. This Agreement shall be binding upon and inure to the benefit of the parties and their successors and permitted assigns.

13.4 Captions. Captions are inserted only as a matter of convenience.

13.5 Severability. If any provision is held invalid, the remaining provisions shall remain in effect.

13.6 Counterparts. This Agreement may be executed in several counterparts.

13.7 Submission to Jurisdiction. Each party consents to the jurisdiction of the courts of the State of New York and the United States federal courts for the Southern District of New York.

13.8 Waiver of Trial by Jury. Each party irrevocably waives all right of trial by jury in any action arising out of or in connection with this Agreement.

IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their duly authorized officers as of the day and year first above written.

NEW PRIVATE EQUITY FUND MANAGEMENT, LLC

By:

Name:

Title:

NEW PRIVATE EQUITY FUND, L.P.

By: NEW PRIVATE EQUITY FUND GENERAL PARTNER, LLC as General Partner

By:

Name:

Title:

Enter text✕

What the BBH Investment Management Client Disclosure Is

The BBH Investment Management Client Disclosure is a written statement provided to clients that explains investment advisory terms, fees, conflicts of interest, custody arrangements, and material policies governing the client-advisor relationship. It consolidates required disclosures under federal securities guidance and industry best practices so clients understand risks, costs, and service boundaries before engaging management services. The disclosure typically accompanies account opening documents and periodic updates and is used by compliance, advisory, and client-facing teams to document consent and ensure regulatory transparency.

Why a Clear BBH Investment Management Client Disclosure Matters

A concise disclosure reduces legal risk, supports regulatory compliance, and improves client trust by making fees, conflicts, and service terms explicit and reproducible during onboarding and reviews.

Why a Clear BBH Investment Management Client Disclosure Matters

Who Typically Prepares and Receives This Disclosure

Use the disclosure as a living document: update it when fees, custodial arrangements, or material conflicts change and retain evidence of client acknowledgment.

  • Advisory firms and portfolio managers who provide discretionary or non-discretionary investment services.
  • Compliance officers and legal teams verifying fee schedules and conflict policies.
  • Clients and account signatories who must consent to terms before funding accounts.

Who Signs and Who Can Authorize

Primary Signatory

An authorized client representative or individual account holder with legal capacity must sign the disclosure. For corporate or trust accounts, an officer or trustee with authority should sign and provide evidence of signing authority.

Firm Representative

A designated advisory representative or compliance officer signs on behalf of the firm to attest to accuracy and to confirm that required disclosures have been delivered to the client.

Core Sections to Include in a Professional Disclosure

A complete BBH Investment Management Client Disclosure typically enumerates service scope, fees and compensation, conflicts of interest, custody and brokerage arrangements, privacy and data handling, and dispute resolution procedures.

Service Scope

Describe advisory services, investment strategies, discretion limits, and any model or sub-advisory relationships in clear terms.

Fees and Compensation

List management fees, performance fees, fee billing schedule, reimbursement policies, and whether fees are negotiable or tiered.

Conflicts of Interest

Disclose material conflicts, related-party transactions, and policies for mitigation, referral arrangements, or revenue sharing.

Custody and Brokerage

State where client assets are held, trade execution arrangements, soft-dollar or directed brokerage practices, and custody safeguards.

Privacy and Data Handling

Summarize personal data collected, retention, sharing practices, and applicable safeguards under privacy or health laws if relevant.

Dispute Resolution

Identify governing law, arbitration clauses (if any), and procedures for complaints and regulatory contact information.

Step-by-Step: Completing the Client Disclosure

Follow these steps to fill, sign, and store the BBH Investment Management Client Disclosure consistently and compliantly.

  • 01
    Prepare Document: Populate firm name, contact, and standard disclosures.
  • 02
    Complete Client Fields: Enter legal name, account type, and effective date.
  • 03
    Review Fees: Confirm fee percentages, payment timing, and any performance fees.
  • 04
    Sign and Record: Obtain signatures and save audit-ready copies.

Typical Digital Workflow Settings for eSubmission

Configure the online workflow to collect required data, apply conditional fields, and route for review before final signature.

Field Configuration
Authentication Email link or SMS code; use stronger auth for high-value accounts
Conditional Fields Show conflict disclosures only for affected products or parties
Audit Trail Enable IP, timestamp, and action logs for every signer
Retention Policy Automate export to secure archive after signing

How Digital Delivery and Acknowledgment Typically Flow

A repeatable electronic process helps ensure every client receives identical disclosures, that consent is recorded, and that the firm retains verifiable evidence of delivery.

  • Upload Disclosure: Firm uploads the template to the signing system.
  • Place Fields: Insert name, date, and signature fields.
  • Send to Client: System sends email or link for client review.
  • Capture Audit Trail: Record signer actions, IP, and timestamps.

Technical and Integration Considerations

Integration with systems like Salesforce, NetSuite, or Google Workspace reduces manual steps and supports consistent recordkeeping across platforms.

  • Integrations: CRM, custody, and document storage
  • Formats: PDF, DOCX, Excel supported
  • Authentication: Email, SMS, or advanced methods

Security and Compliance Essentials for Disclosure Handling

Encryption: TLS 1.2/1.3 in transit; AES-256 at rest
Audit Trail: Tamper-evident logs with timestamps
HIPAA BAA: Available when required
21 CFR Part 11: Support for FDA-regulated workflows
Certifications: SOC 2 Type II and ISO 27001
Accessibility: WCAG 2.0 Level AA compliance

Common Preparation Pitfalls to Avoid

  • Inconsistent fee language that creates ambiguity in billing terms.
  • Mismatched client names or signer authority that delay account activation.
  • Missing custody or brokerage details that complicate asset transfers.
  • Failing to record client consent or retain a reproducible copy.

Risks and Consequences of Inaccurate Disclosures

Regulatory Fines: Enforcement actions and monetary penalties
Client Litigation: Breach claims or misrepresentation suits
Contract Voidance: Disputed or unenforceable terms
Reputational Harm: Loss of trust and referrals
Operational Delays: Account freezes and remediation steps
Tax Impacts: Incorrect reporting and backup withholding

Timing: When to Provide and Update the Disclosure

Timely delivery and periodic updates are essential. Provide the disclosure at onboarding and whenever material terms change; document client receipt and consent.

Onboarding Delivery:

Provide before account funding or first trade

Material Changes:

Issue updated disclosure when fees or conflicts change

Annual Review:

Confirm terms annually or as required by policy

Tax Reporting:

Coordinate updates with W-9 or tax-info requests

Record Retention:

Retain signed disclosures per policy and law

Key Milestones in Disclosure Processing

A sequenced view helps teams track required actions from draft to archive, ensuring no step is overlooked during client onboarding and reviews.

01

Draft and Review

Legal and compliance approve standardized language

02

Client Delivery

Send disclosure before account funding

03

Acknowledgment

Capture signature and audit evidence

04

Archive

Export signed copy to secure record store

Real-World Examples of Disclosure Use

These customer examples show practical ways firms use standardized disclosures to streamline onboarding and compliance.

Optica Ventures (COO)

Optica standardized disclosures across funds to reduce onboarding time by centralizing language and approvals.

  • The project cut review cycles.
  • By using a single template with conditional fields they decreased vendor review time and improved client clarity during account opening.

Martin Properties (Founder)

Martin Properties executed disclosures and related contracts online for property investors.

  • Mobile signing was critical on site.
  • The firm processed and executed investor forms with secure signatures and archival, enabling remote closings without sacrificing compliance.

eSignature Pricing and Feature Snapshot for Disclosure Workflows

Comparison of representative vendor starting prices and selected feature availability to assist platform evaluation for disclosure signing and recordkeeping.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes Yes
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies Varies Varies

Frequently Asked Questions About the Disclosure and eSigning

Answers to common operational and legal questions about completing, signing, and storing a BBH Investment Management Client Disclosure.


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