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Biggin Scott Tenancy Application Form

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TENANCY APPLICATION FORM

Date Property Manager

PROPERTY ADDRESS

Rent – Weekly Rent PCM Bond Term of Lease

APPLICANT NAME IN FULL

DOB Email Address

Phone (BH) Phone (AH) Mobile

IDENTIFICATION

Drivers Lic No. / Passport No. / Student I.D. State Exp

No of Occupants in New Property (Adults) (Children) Ages

Car Make Model Rego

No. of Pets Types of Pets

Where did you see this property advertised?

CURRENT ADDRESS

Are you the Owner / Renter / Sharing / Living with parents?

Landlord/Agent Contact Phone

Your Address Current rental $

Reason for leaving Occupied From To

PREVIOUS ADDRESS

Were you the Owner / Renter / Sharing / Living with parents?

Landlord/Agent Contact Phone (BH)

Address of Property Current Rental $

Reason for leaving Occupied From To

CURRENT OCCUPATION

Position Phone (BH)

Company Name Contact

Company Address Phone No.

Employed Years Net Income $ (PW) Other Income

PREVIOUS OCCUPATION

Position Phone (BH)

Previous Employer Contact

Employers Address Phone No.

Employed Years Net Income $ (PW) Other Income

SELF EMPLOYED

Company Name ABN

Company Address

Business Type Position Held Occupation

Accountant’s Name Phone

Solicitor’s Name Phone

PROFESSIONAL REFERENCE

Name / Occupation / Relationship and Phone Number

1. Ref Name Occ / Rel

Phone (BH) Phone (AH)

2. Ref Name Occ / Rel

Phone (BH) Phone (AH)

EMERGENCY CONTACT

Parents / Siblings - Must be a relative

1. Name Relationship

Address

Phone (BH) Phone (AH) Mobile

2. Name Relationship

Address

Phone (BH) Phone (AH) Mobile

I confirm the following: (please circle 1, 2 or 3)

DISCLAIMER

To process your application we require 100 points of ID (copies):

Drivers Licence 70

Passport 70

Student ID 20

Bank Statement 30

Pay Slip 30

Birth Certificate 30

Rate/Utility Acc. 30

Medicare Card 30

FIRST MONTH’S RENT MUST BE PAID AND LEASES SIGNED WITHIN 24 HOURS TO SECURE TENANCY.

OFFICE USE

FREE UTILITY CONNECTION SERVICE

The Moving House Utility Connection Specialists

TENANCY PRIVACY STATEMENT

I acknowledge that I have read and understood this privacy statement.

Signed

Date

Print Name

I acknowledge that my application is subject to the owners’ approval and the availability of the premises on the due date.

No action will be taken against the Landlord or Agent if the applicant is unsuccessful or upon acceptance should the premises not be ready for occupation on this date, for whatever reason.

I agree, unless otherwise noted upon commencement the property will be in the same condition as upon my inspection.

Biggin & Scott make no representation to the availability of parking permits, enquiries must be made by me as a prospective tenant to the local council.

I agree that if this application is successful, I am required to pay one month’s rent prior to the signing of the Lease Agreement within 24-48 hours of approval.

The commencement date of this lease agreement indicates my rental pay date and after this first payment, I am obliged to pay each monthly rental payment in advance to that specified and agreed rental payment date.

I am also required to pay the equivalent of one (1) month’s rent on or prior to the signing of the Lease Agreement which will be considered as the bond and will be forwarded to the Residential Tenancies Bond Authority until the termination of the Lease Agreement.

I, the above-mentioned applicant solemnly declare that the information contained in this application form is true and correct.

I understand that making false statements is punishable by law and I shall notify the agent of any changes to this information immediately.

I understand my responsibilities to arrange for the connection and payment of gas, electricity, telephone, and water consumption.

I hereby acknowledge and authorise Biggin & Scott to conduct independent reference checks and to provide my information to the Landlord for the purposes of assessing my eligibility to rent the property.

Signed

Date

Print Name

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Overview of the Biggin Scott Tenancy Application Form

The Biggin Scott Tenancy Application Form is a standardized rental application used to collect applicant details, contact information, rental history, employment and income verification, references, and consent for background and credit checks. Landlords and property managers use the form to assess suitability, confirm identity, and document the information relied on when deciding to offer a lease. The form typically includes fields for guarantors and holds space for application fees, signatures, and date stamps. This guide explains required fields, electronic completion options, state differences, retention rules, and common pitfalls.

Why this form matters for renting and compliance

A complete tenancy application documents the facts used to approve occupants, supports lawful screening decisions, and creates a record for security deposit and lease negotiations. Proper completion reduces disputes and enables consistent tenant selection practices across properties.

Why this form matters for renting and compliance

Who typically completes or reviews the form

Property managers, leasing agents, prospective tenants, and guarantors commonly complete or review the Biggin Scott Tenancy Application Form.

  • Leasing agents and property managers review income, references, and eligibility for tenancy decisions.
  • Prospective tenants provide identity, employment, rental history, and consent for background and credit checks.
  • Guarantors or co-signers supply financial assurances and sign where required to guarantee obligations.

Accurate completion helps leasing teams make consistent decisions and provides an auditable record for future disputes or compliance checks.

Essential sections to include in a professional tenancy application

A professional tenancy application groups applicant contact data, identification, rental history, employment and income, references, and consent statements so reviewers can quickly verify eligibility and document consent for screening.

Applicant Contact

Full legal name, preferred name, email, and daytime phone. Accurate contact data is required for notices and screening follow-up.

Identification

Date of birth and ID details (driver's license or passport number). ID fields support identity verification and reduce fraud risk.

Rental History

Current and previous addresses with landlord contact information and dates. Landlord references inform eviction or payment histories.

Employment & Income

Employer name, job title, income amount, pay frequency, and HR contact. Income documentation supports affordability assessments.

Screening Consent

Clear authorization for background, credit, and reference checks. Consumer disclosure should meet ESIGN consent rules for electronic records.

Signature Block

Signature and date areas for applicant and guarantor. Include printed name, signature, and a statement acknowledging truthfulness under penalty of law.

Step-by-step: completing the Biggin Scott tenancy application

Follow this short sequence to complete, verify, and submit the application reliably.

  • 01
    Gather documents: Collect ID, pay stubs, and references before starting.
  • 02
    Enter details: Fill every required field accurately using MM/DD/YYYY where applicable.
  • 03
    Authorize checks: Provide explicit consent for background and credit screening.
  • 04
    Submit and pay: Send the application with any required application fee and retain receipt.

Configuring an online completion workflow

Typical cloud workflows speed processing by enforcing required fields, authentication, and automated routing.

Field Configuration
Document Upload Permit PDF, DOCX, or image uploads
Required Fields Mark name, DOB, address, consent fields required
Authentication Email link or SMS code for signer verification
Reminders Automate reminders after 48 hours

Where to send or store completed applications

Decide routing based on your organization: central property management, local leasing agent, or a secure screening vendor.

  • Leasing Team Email: Send signed application to the leasing department email for review.
  • Property Management Portal: Upload to the property manager's secure applicant tracking system.
  • Screening Vendor: Transmit consented data to the background/credit provider.
  • Document Archive: Store final PDF in a secure records system for retention.

Technical considerations for eSigning and file formats

Choose a platform that supports common file types, strong authentication, and audit trails to protect applicant data.

  • File Formats: PDF, DOCX, HTML supported
  • Integrations: Salesforce, Google Workspace, NetSuite
  • Authentication: Email, SMS, or advanced verification

Typical timelines for application processing

Processing times depend on screening providers and required documentation; set clear expectations for applicants.

Application Response:

Notify applicants within 48–72 hours of complete submission

Background Checks:

Standard turnaround is 24–72 hours, sometimes longer

Holding Deposit Window:

Specify timeframe for deposit payment in the property listing

Lease Offer:

Allow 24–48 hours for applicant acceptance after offer

Move-In Scheduling:

Coordinate move-in within agreed lease start date

Notarization and witness flow for guarantors or special forms

Most tenancy applications do not require notarization, but guarantor affidavits or certain guaranty forms may need witness or notarized signatures.

01

Determine Need

Check the guarantor form or local rule to see if notarization is required.

02

Prepare Document

Fill form and sign in presence of notary or witnesses.

03

Verify ID

Notary confirms signer identity using government ID.

04

Record Journal

Notary logs the act and document details if applicable.

05

Audio/Video (RON)

If remote notarization used, retain recording per state rules.

06

Witness Count

Follow state-specific witness requirements if applicable.

07

Attach Acknowledgement

Include notary certificate with the signed form.

08

Store Securely

Keep notarized originals or certified copies in records.

Required applicant information fields (short reference)

Legal Name: Full legal name
Contact: Email and phone
DOB: MM/DD/YYYY
Income: Gross monthly or annual
ID Proof: Driver license/passport
Consent: Screening & background authorization

Consequences of incorrect or incomplete applications

False Information: Application denial or lease rescission
Missing Consent: Screening cannot proceed
Incorrect ID: Verification failure; delays
Late Fees: Lost holding deposits possible
Legal Exposure: Claims if material misrepresentation
Data Breach: Privacy liability if unsecured

Common mistakes to avoid when preparing the application

  • Leaving required fields blank or using nicknames instead of full legal names produces mismatches during background checks and slows decisions.
  • Uploading illegible ID scans or pay stubs often results in manual verification requests and added processing time for the applicant.
  • Not providing explicit consent for credit or background checks prevents vendors from returning screening reports, blocking approvals in many processes.
  • Failing to note co-signers or guarantors on the application can complicate enforcement and may require re-execution of documents later.

Real-world examples of online tenancy processing

These short examples show how organizations streamline tenant intake and signing using secure electronic workflows.

Martin Properties

A mid-size property manager digitized applications to reduce back-and-forth emails

  • Saved staff time by automating screening and reminders
  • The team processed more applications remotely while maintaining compliance and a consistent audit trail for decisions.

Optica Ventures

A small portfolio operator standardized applicant fields and ID uploads

  • Reduced missing-data rework during screening
  • Applicants returned complete forms faster, enabling quicker lease decisions and fewer scheduling delays.

Pricing snapshot for common eSignature providers (signNow shown first)

Compare typical starting prices and basic capabilities for signing platforms. Confirm current plan details directly with vendors before purchase.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial Yes, 7-day trial Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes (Business Premium+) Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes (BAA) Yes (BAA) Yes (BAA) No No

Frequently asked questions about the Biggin Scott Tenancy Application Form

Answers to common questions about eSigning, notarization, required documentation, and data retention for tenancy applications.


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