Seller Information
Seller legal name, contact information, and current mailing address as they appear on ID and title documents.
A complete TDS documents known property conditions, reduces surprise claims after closing, and helps satisfy statutory disclosure duties under California law. It also provides a written record for escrow, lenders, and title insurers, helping streamline closing and reduce litigation risk.
Typical participants who prepare or review the TDS include property sellers, listing agents, buyer agents, escrow officers, and title companies.
Each participant has a role: sellers disclose, agents ensure delivery, and escrow/title record and retain the disclosure as part of the closing package.
Seller legal name, contact information, and current mailing address as they appear on ID and title documents.
Property street address, parcel number if known, unit or lot identifiers, and the date the seller completed the disclosure.
Checkboxed and narrative fields covering plumbing, electrical, roof, foundation, drainage, pests and other material systems.
Lead-based paint, asbestos, methamphetamine contamination, and natural hazard zones disclosures where applicable.
Inspection reports, permit records, receipts for repairs, and any addenda referenced by the seller to substantiate answers.
Seller signature, buyer acknowledgement, dates; witness or notarization only if required or elected by parties.
| Field | Configuration |
|---|---|
| Template | Lock core fields; allow comments on narrative boxes |
| Conditional Logic | Show follow-up questions when 'Yes' is selected |
| Authentication | Email plus SMS or ID verification for stronger attribution |
| Storage | Secure PDF with audit trail and retention policy |
Ensure the digital platform supports secure PDFs, audit trails, and the integrations you need for escrow and records.
Use providers that preserve an immutable audit trail, allow secure storage, and integrate with escrow or title workflows to simplify closing.
Provide disclosure before buyer signs an offer when reasonably possible
Deposit a copy with escrow upon opening
Allow sufficient time for inspections and review
Include the signed TDS in the closing package
Keep copies per federal and state retention guidance
Complete the TDS during pre-listing inspections and compile attachments.
Provide the buyer a copy to inform inspections and contingencies.
Escrow holds the signed disclosure and coordinates related documents and repairs.
Signed TDS is placed in closing package and retained according to policy.
Seller completed the TDS online to capture repair receipts and inspection dates
Owner documented a long-term roof leak in narrative fields and uploaded invoices
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes (BAA available) | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |