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Certificate of Designations of the Series A Preferred Stock

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APPENDIX III ARTICLES SUPPLEMENTARY

classifying 6,200,000 shares of Preferred Stock as 8% Series B Cumulative Convertible Preferred Stock of Alexander & Alexander Services Inc.

(Pursuant to Section 2-208 of the Maryland General Corporation Law)

Alexander & Alexander Services Inc., a corporation organized and existing under the laws of the State of Maryland (hereinafter called the "Corporation"), and having its principal office in this State at , hereby certifies to the State Department of Assessments and Taxation of Maryland that:

FIRST: Pursuant to the authority granted to and vested in the Board of Directors of the Corporation (hereinafter called the "Board of Directors" or the "Board") in accordance with the provisions of Article SIXTH of the Charter of the Corporation (the "Charter"), the Board of Directors, at a meeting duly convened and held on , regarding the sale and issuance by the Corporation of cumulative convertible preferred stock (the "Securities"), adopted resolutions (the "Resolutions") classifying 6,200,000 shares of Preferred Stock of the Corporation into a single series to be designated as "8% Series B Cumulative Convertible Preferred Stock" and setting the preferences, conversion and other rights, voting powers, restrictions, limitations as to dividends, qualifications, and terms and conditions of redemption of such shares as follows:

8% Series B Cumulative Convertible Preferred Stock

1. Designation and Amount. There shall be a series of Preferred Stock designated as and the number of shares constituting such series shall be , of which shall be issued initially and the remainder shall be reserved for issuance as dividends pursuant to Section 3 below.

2. Defined Terms. All capitalized terms used herein without definition shall have the respective meanings assigned thereto in the Charter.

3. Dividends. The holders of shares of Series B Convertible Preferred Stock shall be entitled to receive, when, as and if authorized and declared by the Board of Directors out of funds at the time legally available therefor, dividends at the rate of per annum per share, and no more, which shall be fully cumulative, shall accrue without interest and shall be payable quarterly in arrears on March 15, June 15, September 15 and December 15 of each year, commencing .

Any dividend payments made on or prior to December 15, 1996 shall be made in additional shares of Series B Convertible Preferred Stock valued at the liquidation preference of the Series B Convertible Preferred Stock.

Any dividend payments made after December 15, 1996 and on or prior to December 15, 1999 may be made, in the sole discretion of the Board of Directors, either in cash or additional shares.

On and after the earlier of December 16, 1999 or the first date the Corporation pays any dividend in cash, dividends on the Series B Convertible Preferred Stock shall be made only in cash.

4. Liquidation Preference. In the event of a liquidation, dissolution or winding up of the Corporation, the holders of shares of Series B Convertible Preferred Stock shall be entitled to receive an amount equal to the dividends accrued and unpaid on such shares, plus a sum equal to per share, and no more, before any payment shall be made to junior stockholders.

5. Limitation on Share Repurchase. If at any time any dividends on the Series B Convertible Preferred Stock shall be in arrears or the Corporation shall have failed to make any purchase of shares tendered to it pursuant to Section 7, the Corporation shall not repurchase, redeem, retire or otherwise acquire any shares of Junior Dividend Stock or Junior Liquidation Stock except as permitted by the stated exceptions.

6. Redemption at Option of the Corporation. The Series B Convertible Preferred Stock may not be redeemed by the Corporation prior to . Thereafter, the Series B Convertible Preferred Stock may be redeemed at a redemption price per share as follows:

2000: ; 2001: ; 2002: ; 2003:

2004: ; 2005: ; 2006 and thereafter:

7. Repurchase at Option of the Holder. If one or more Special Events shall occur, each holder of shares of Series B Convertible Preferred Stock shall have the right to require the Corporation to purchase all or any part of the shares held by such holder at the applicable repurchase price.

8. Conversion. Each share of Series B Convertible Preferred Stock shall be convertible at the option of the holder thereof into fully paid and nonassessable shares of Class D Common Stock at an initial conversion price of per share.

9. Voting Rights. The holders of shares of Series B Convertible Preferred Stock will not have any voting rights except as set forth below.

10. Outstanding Shares. For purposes of these Articles Supplementary, all shares of Series B Convertible Preferred Stock issued by the Corporation shall be deemed outstanding except as provided in the designated exclusions.

11. Transfer Restrictions. The certificates representing shares of Series B Convertible Preferred Stock shall bear a legend substantially to the effect that the shares and any securities issuable upon conversion may not be offered or sold except pursuant to registration or exemption.

12. Status of Acquired Shares. Shares of Series B Convertible Preferred Stock redeemed or repurchased by the Corporation or otherwise acquired will be restored to the status of authorized but unissued shares of Preferred Stock.

13. Special Covenants. The Corporation shall not on or after June 1, 1994 issue or sell any shares of any Senior Dividend Stock or Senior Liquidation Stock.

14. Permissible Distributions. In determining whether a distribution is permitted under the Maryland General Corporation Law, certain preferential rights upon dissolution shall not be added to the Corporation's total liabilities.

15. Preemptive Rights. Holders of shares of Series B Convertible Preferred Stock are not entitled to any preemptive or subscription rights.

16. Severability of Provisions. Whenever possible, each provision hereof shall be interpreted in a manner as to be effective and valid under applicable law.

SECOND: The Series B Convertible Preferred Stock has been classified by the Board of Directors under a power contained in the Charter.

THIRD: These Articles Supplementary have been approved by the Board of Directors in the manner and by the vote required by law.

FOURTH: The undersigned acknowledges these Articles Supplementary to be the act of the Corporation and states as to all matters and facts required to be verified under oath that, to the best of his knowledge, information and belief, these matters and facts are true in all material respects and such statement is made under penalties for perjury.

IN WITNESS WHEREOF, these Articles Supplementary are executed on behalf of the Corporation by its President and attested by its Secretary this day of 1994.

ALEXANDER & ALEXANDER SERVICES INC.

BY: ....................................

Name:

Title:

ATTEST: ................................

Name:

Title:

Enter text✕

What the Certificate of Designations of the Series A Preferred Stock Is

The Certificate of Designations of the Series A Preferred Stock is a corporate instrument that defines the rights, preferences and restrictions attached to a newly created series of preferred shares. It amends the company’s charter or capital structure to record dividend entitlements, liquidation preference, conversion mechanics, voting rights, anti-dilution protections and redemption terms. The certificate is adopted by the board and, if required by the charter or law, approved by shareholders, then filed or retained according to the state of incorporation’s corporate filing rules. Precise drafting determines investor protections and future governance outcomes.

Why a Clear Certificate Matters for Series A Financing

A precise Certificate of Designations clarifies investor and company expectations, reduces future disputes, and defines economic and voting outcomes under financing or liquidity events.

Why a Clear Certificate Matters for Series A Financing

Who Typically Prepares and Uses This Certificate

Typical contributors and recipients include corporate counsel, executives, board members, and investors working together on transaction documents.

  • Founders and executive team — Lead negotiations on terms and ensure company-side obligations align with business plans.
  • Outside counsel and corporate counsel — Draft precise language, verify corporate approvals, and manage filing or record retention.
  • Venture investors and placement agents — Review preferences, conversion mechanics, anti-dilution language and exit economics.

After execution, corporate secretaries, transfer agents, and outside counsel maintain copies and ensure accurate corporate records and filings.

Core Components to Include in a Professional Certificate of Designations

A complete Certificate of Designations organizes technical and economic terms so that rights are enforceable, clear to stakeholders, and consistent with the charter and state law.

Designation

Identify the series name and class (for example, Series A Preferred Stock), and state the number of authorized shares and par value if applicable.

Dividend Rights

Specify dividend rate, payable-in-kind options, cumulative or noncumulative status, payment priority, and calculation method.

Liquidation Preference

Define the payment priority and amount on liquidation or sale (e.g., 1x nonparticipating, participating cap), and how proceeds are allocated.

Conversion Rights

Describe conversion ratio, voluntary versus mandatory conversion triggers, and any automatic conversion on IPO or subsequent financing.

Voting & Protections

List voting rights, protective provisions, consent thresholds, board appointment rights, and special veto items requiring investor approval.

Anti-dilution / Redemption

Set anti-dilution formula (weighted-average or full ratchet), redemption terms, notice periods, and any sinking-fund mechanics.

Step-by-Step: How to Complete and Adopt the Certificate

Follow these sequential steps to create, approve, execute, and record a Certificate of Designations to ensure legal effect and correct corporate records.

  • 01
    Draft Terms: Prepare precise draft reflecting negotiated investor protections and company tolerances.
  • 02
    Board Approval: Obtain a board resolution approving the certificate and filing as required by charter.
  • 03
    Shareholder Approval: If the charter or state law requires, secure shareholder vote or written consent.
  • 04
    File / Record: File with the state of incorporation or retain in corporate records as required.

Configuring an Online Workflow for the Certificate

Set up a repeatable e-signature workflow that enforces approvals, signer order, and audit trails for corporate governance compliance.

Field Configuration
Upload Document Use PDF/A for preservation and consistent rendering.
Signature Order Enforce signer sequence: company executive, board chair, investor rep.
Authentication Use email + SMS or stronger authentication for investor signers.
Retention Policy Enable automatic archival and certificate-of-completion storage.

Where to Send, File, and Record the Executed Certificate

After execution, route the certificate to internal and external stakeholders, then file or store according to corporate and state requirements.

  • Distribute to Investors: Send final signed copies to all investors and counsel.
  • Corporate Records: Provide executed document and board minutes to the corporate secretary.
  • State Filing: File with the state of incorporation only if the charter requires filing.
  • Transfer Agent: Deliver updated share issuance instructions to the transfer agent.

Technical Requirements for Electronic Completion and Submission

Confirm the e-signature platform supports secure authentication, audit trails, and archival formats appropriate for corporate records.

  • File Formats: PDF/A and DOCX supported for upload and archival.
  • Integrations: Compatible with Salesforce, NetSuite, Google Workspace, and document repositories.
  • Access Controls: Role-based permissions and audit trails required.

Security and Compliance Considerations

Encryption: TLS 1.2/1.3 in transit, AES-256 at rest
Audit Trail: Detailed event log with timestamps
Certifications: SOC 2 Type II and ISO 27001
HIPAA Support: BAA available where required
21 CFR Part 11: Compliant options for regulated records
Access Control: Role-based and multi-factor options

Consequences of an Incorrect or Incomplete Certificate

Enforceability Risk: May be void or unenforceable
Tax Exposure: Triggers unexpected tax reporting
Investor Disputes: Leads to litigation or settlement costs
Filing Rejection: State filing may be rejected
Board Liability: Breach of fiduciary duties risk
Operational Delay: Holds up financing or closings

Common Pitfalls to Avoid

  • Using vague economic terms (for example 'reasonable value') rather than explicit formulas creates ambiguity during liquidation events and investor disputes.
  • Failing to document board resolutions and shareholder consents can invalidate the amendment under corporate charter requirements and state law.
  • Inconsistent definitions across the purchase agreement, term sheet, and certificate produce conflicting obligations that increase litigation risk and complicate closings.
  • Skipping a legal review for anti-dilution or conversion mechanics risks unintended dilution or inequitable allocations in later financings.

Typical eSignature Vendor Pricing and Feature Snapshot

Compare baseline pricing and core capabilities when choosing an eSignature provider for corporate filing workflows; signNow appears first in this vendor snapshot.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial Yes, 7-day trial Verify with vendor Verify with vendor Verify with vendor Verify with vendor
Bulk Send Yes Yes Yes Yes Verify with vendor
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Verify with vendor Verify with vendor Verify with vendor Verify with vendor
Envelope Cap No cap 100 envelopes/user/year Verify with vendor Verify with vendor Verify with vendor

Real-World Examples of How a Certificate Is Used

These scenarios illustrate typical business reasons for issuing a Certificate of Designations and the operational steps that follow execution.

Series A Venture Financing

A startup formalizes investor rights and liquidation priority before closing a Series A investment

  • Ensures conversion mechanics align with the term sheet
  • After signatures, board minutes are recorded, shares are issued, and investor copies are distributed for corporate and tax records.

Restructuring for Acquisition

A company modifies preferences to harmonize investor returns ahead of an acquisition

  • Clarifies payout waterfall during sale
  • The executed certificate accompanies closing deliverables and is reflected in pro forma capitalization schedules provided to acquirers and counsel.

Practical Tips for Accurate and Efficient Certificates

Follow these best practices to reduce risk, speed review cycles, and maintain consistent corporate records.

Document Consistency
Cross-check definitions and numerical formulas across the term sheet, purchase agreement and certificate to avoid contradictory provisions and reduce negotiation cycles.
Corporate Approval Evidence
Attach board resolutions and shareholder consents to the executed certificate and record them in the minute book for later proof of authorization.
Use Clear Formulas
Spell out anti-dilution math, conversion formulas, and liquidation allocations in algebraic terms rather than prose to avoid interpretive disputes.
Preserve Execution Metadata
Keep signed PDFs with audit trails, signer IP, and timestamps to demonstrate intent and consent under ESIGN (15 U.S.C. §7001) and applicable state law.

Frequently Asked Questions About the Certificate of Designations

Answers to common legal and practical questions when preparing, executing, and storing a Certificate of Designations.


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Supporting Documents and File Formats to Keep with the Certificate

Maintain a concise set of supporting records that demonstrate authorization, issuance, and the financial effects of the Series A issuance.

Board Resolution

Signed minutes or resolutions approving the series, documenting the board’s authority and the vote or written consent that authorized the certificate.

Shareholder Consent

If required, written consents or minutes confirming shareholder approval; keep executed copies with the certificate and in the minute book.

Updated Share Ledger

Transfer agent or internal ledger entry showing issuance of Series A shares, certificate numbers, and any restrictions on transfer.

Final Signed PDF

Preserve a PDF/A copy with an audit trail and metadata to prove signatures, timestamps, and signer identities.

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