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Cleaning Services Contract

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CLEANING SERVICES CONTRACT

THIS AGREEMENT executed on this the day of , 20 , by and between (hereinafter "Employer"), and (hereinafter "Cleaning Service").

NOW, THEREFORE, FOR AND IN CONSIDERATION of the mutual promises and agreements contained herein, Employer hires Cleaning Service, and Cleaning Service agrees to work for Employer under the terms and conditions hereby agreed upon by the parties:

SECTION 1- WORK TO BE PERFORMED

1.1 Term. Employer agrees to hire Cleaning Service, to perform the services and work as stated in section 1.2 of this agreement.

1.2 Duties. Cleaning Service agrees to perform work for the Employer on the terms and conditions set forth in this agreement, as follows:

1.3 Completion Date. The work to be performed shall be complete on or before the day of unless extended by Employer, in his/her discretion.

1.4 Liquidated Damages. The following shall be construed as liquidated damages only and shall not in any way be deemed a penalty, but only a reasonable estimate of either the anticipated or the actual loss from breach of this Agreement. In the event the work is not performed timely as specified herein, Employer shall be entitled to deduct $ per day from the compensation due Cleaning Service as liquidated damages.

SECTION 2 - COMPENSATION

2.1 Compensation. In consideration of all services to be rendered by Cleaning Service to the Employer, the Employer shall pay to the Cleaning Service the sum of $ .

Said compensation shall be paid: daily weekly monthly upon full completion other specify terms:

2.2 Withholding. Cleaning Service is an Independent Cleaning Service and shall be responsible for his/her own income taxes, worker’s compensation and other employment taxes.

SECTION 3 - INDEPENDENT CLEANING SERVICE STATUS

Cleaning Service acknowledges that he is an independent Cleaning Service and is not an agent, partner, joint venturer nor employee of Employer. Cleaning Service shall have no authority to bind or otherwise obligate Cleaning Service in any manner nor shall Cleaning Service represent to anyone that it has a right to do so.

SECTION 4 - REPRESENTATIONS OF WARRANTIES OF CLEANING SERVICE

4.1 Cleaning Service represents and warrants to the Employer regarding the work to be performed as follows:

4.2 Cleaning Service represents that he/she is free to enter into this Agreement, and that this engagement does not violate the terms of any agreement between Cleaning Service and any third party. During the term of the agreement, Cleaning Service shall devote as much productive time, energy and abilities as is needed and necessary to perform the required duties in a timely and productive manner. Cleaning Service is expressly free to perform services for other parties while performing services for Employer.

SECTION 5. INSURANCE.

Cleaning Service shall obtain and maintain in force, at its own expense, throughout the performance of its obligations under this Agreement, insurance coverage against claims, regardless of when asserted, that may arise out of, or result from, Cleaning Service's operations in connection with the services or duties described above. This insurance shall include the following coverage(s) that is(are) checked below:

Comprehensive General Liability Cleaning Service agrees to maintain a policy of insurance in the minimum amount of $ , including broad form contractual liability and personal injury endorsements, providing coverage against liability for bodily injury, death, and property damages for any negligent acts committed by Cleaning Service or his employees or agents during the performance of any duties under this Agreement.

Workers Compensation and Employer's Liability (if required by state law).

Fidelity coverage for losses incurred as a result of dishonesty on the part of Cleaning Services' employees, agents or subcontractors.

Other Insurance Requirements:

SECTION 6 - MISCELLANEOUS PROVISIONS

6.1 The provisions of this Agreement shall be binding upon and for the benefit of the heirs, personal representatives, successors and assigns of the parties.

6.2 In the event of a default under this Agreement, the defaulted party shall reimburse the non-defaulting party or parties for all costs and expenses reasonably incurred by the non-defaulting party or parties in connection with the default, including without limitation, attorney's fees. Additionally, in the event a suit or action is filed to enforce this Agreement or with respect to this Agreement, the prevailing party or parties shall be reimbursed by the other party for all costs and expenses incurred in connection with the suit or action, including without limitation, reasonable attorney's fees at the trial level and on appeal.

6.3 No waiver of any provision of this Agreement shall be deemed, or shall constitute, a waiver of any other provision, whether or not similar, nor shall any waiver constitute a continuing waiver. No waiver shall be binding unless executed in writing by the party making the waiver.

6.4 This Agreement shall be governed by and shall be construed in accordance with the laws of the State of .

6.5 This Agreement constitutes the entire agreement between the parties pertaining to its subject matter and it supersedes all prior contemporaneous agreements, representations and understandings of the parties. No supplement, modification or amendment of this Agreement shall be binding unless executed in writing by all parties.

6.6 If any provision of this Agreement is held unenforceable, then such provision will be modified to reflect the parties' intention. All remaining provisions of this Agreement shall remain in full force and effect.

6.7 Cleaning Service agrees to indemnify, defend, and hold Employer and his/her/their successors, officers, directors, agents and employees harmless from any and all actions, causes of action, claims, demands, cost, liabilities, expenses and damages (including attorneys' fees) arising out of, or in connection with any breach of this Agreement by Cleaning Service.

6.8 Employer may terminate this Agreement at any time by providing days’ written notice to Cleaning Service. In addition, if Cleaning Service fails or refuses to comply with the policies or reasonable directives of Employer, is guilty of serious misconduct in connection with his/her/their performance hereunder, or materially breaches any provisions of this Agreement, Employer may at any time and in its sole discretion terminate the engagement of Cleaning Service immediately and without prior written notice to Cleaning Service.

6.9 Cleaning Service shall not assign any of his/her rights under this agreement, or delegate the performance of any of his/her duties hereunder, without the express written prior consent of Employer.

WITNESS OUR SIGNATURES, this the day of , 20 .

EMPLOYER

CLEANING SERVICE

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What a Cleaning Services Contract Is and what it covers

A Cleaning Services Contract is a written agreement between a client (homeowner, property manager, or business) and a cleaning provider that sets out the scope of work, schedule, payment, insurance, and dispute resolution. It converts agreed expectations into enforceable obligations, clarifies responsibilities for supplies and equipment, and establishes timelines for recurring or one-time services. The contract also allocates risk through insurance and indemnity clauses, specifies termination and notice procedures, and may require background checks, licensing, or other industry-specific addenda to comply with local rules.

Why using a written Cleaning Services Contract matters

A clear contract reduces disputes, documents agreed pricing and service levels, protects both parties with insurance and liability language, and provides a reference for invoicing and tax reporting while supporting enforceability under ESIGN and UETA when signed electronically.

Why using a written Cleaning Services Contract matters

Who commonly uses cleaning services contracts

Organizations and individuals use these contracts whenever ongoing or substantial cleaning services are procured to make expectations, pricing, and liability explicit.

  • Property managers and landlords who hire recurring residential or multiunit cleaning services for buildings and tenant turnovers.
  • Commercial facility managers arranging janitorial services for offices, retail spaces, or industrial sites on fixed schedules.
  • Small businesses and homeowners contracting one-time deep cleans or recurring domestic cleaning for privacy and payment clarity.

Six essential components to include in the contract

A robust Cleaning Services Contract structures obligations and remedies; include each element below to reduce ambiguity and ensure enforceability.

Scope of Work

Describe tasks in detail (rooms, surfaces, frequency), list excluded services, and reference any hourly limits or square-foot thresholds for clarity and billing accuracy.

Schedule & Frequency

State service days, start and end times, make-up policies for missed visits, and procedures for schedule changes or holiday exceptions to prevent misunderstandings.

Pricing & Payment

Specify rates (flat, hourly, per-visit), payment terms (net 15/30), invoicing cadence, late fees, and whether supplies are included or billed separately.

Supplies & Equipment

Indicate who provides consumables and equipment, include product restrictions (e.g., EPA-approved disinfectants), and address responsibility for damage to client property.

Insurance & Liability

Require general liability and workers' compensation insurance, list minimum coverage limits, and include indemnity language allocating responsibility for claims.

Termination & Remedies

Set notice periods, cure windows for breaches, refund or pro rata payment rules, and dispute resolution methods (mediation, arbitration, governing law).

Step-by-step: completing the Cleaning Services Contract

Follow these four steps to draft, review, sign, and activate the agreement with minimal delays.

  • 01
    Draft core terms: Define scope, schedule, price, and insurance.
  • 02
    Review legally: Confirm compliance and signatory authority.
  • 03
    Execute signatures: Sign electronically or in person as agreed.
  • 04
    Start services: Confirm start date and provide access details.

How to configure an online signing workflow

Set up a digital workflow that mirrors your operational process: template, required fields, authentication, and notifications.

Field Configuration
Template Create reusable template with locked core clauses
Required Fields Place name, date, initials, and payment fields
Authentication Choose email, SMS code, or KBA as needed
Notifications Enable reminders and completion receipts

Where to send and how routing typically works

Decide a standard routing path so approvals and signatures occur in the correct order without rework.

  • Upload: Sender uploads the finalized contract.
  • Place fields: Add signature, date, and data fields.
  • Send to signers: Email or link sent to each signer.
  • Store: Signed copy and audit trail retained.

Digital signing and file format requirements

Use platforms that preserve the contract’s text, support PDF/Word, provide audit trails, and meet your compliance obligations.

  • Document formats: PDF and DOCX supported
  • Integrations: Google Workspace, Microsoft 365
  • Authentication: Email, SMS, or advanced methods

Key timelines and notice periods to include

Include clear deadlines for payment, cancellation, and start of service so both parties understand timing obligations.

Service start date:

Specify exact MM/DD/YYYY start

Payment due:

State net terms, e.g., Net 30

Cancellation notice:

Require written notice, often 30 days

Reschedule policy:

Procedure for missed or emergency reschedules

Insurance renewal:

Require updated COI before policy expiry

Common preparation mistakes to avoid

  • Vague scope descriptions that omit specific tasks, surfaces, or frequency leading to disputes over what services were expected.
  • Failing to require proof of insurance or not verifying policy limits before allowing work on-site, exposing clients to liability gaps.
  • Incorrect party names or tax identification numbers that cause payment delays, improper 1099 reporting, or difficulties enforcing contract terms.
  • Not specifying access procedures, key handling, or security protocols for occupied premises, increasing operational risk and liability.

Risks and legal consequences of a flawed contract

Breach Damages: Compensatory damages may apply
Tax Penalties: Incorrect 1099 reporting triggers fines
Insurance Gaps: Client may face third-party claims
Regulatory Fines: Local licensing violations possible
Worker Misclassification: Employment penalties and back wages
Data Exposure: Privacy breach liabilities

Security and compliance items to include

Encryption: TLS 1.2/1.3 in transit
Data at rest: AES-256 encrypted storage
Access controls: Role-based permissions
Audit trail: Capture IP, timestamp, action
HIPAA readiness: Add BAA if PHI present
Retention policy: Define storage and deletion rules

Real-world contract scenarios and outcomes

Two concise examples show how clauses affect operations and risk allocation in typical engagements.

Residential Property Manager

A manager required recurring turnovers for multiple units

  • Contract specified turnaround windows and key handling
  • As a result, cleaner performance metrics aligned with move-out dates and dispute resolution time dropped, improving tenant satisfaction and reducing emergency clean costs.

Healthcare Clinic

A clinic required infection-control cleaning with regulated products

  • Contract included HIPAA and BAA clauses plus approved disinfectants
  • This preserved patient privacy, documented compliance during audits, and ensured insurance coverage for clinic exposures.

Milestones from negotiation to service activation

Track these sequential milestones so the agreement becomes effective and services start with required verifications completed.

01

Draft Agreement

Generate contract with all core terms and prices.

02

Insurance Verification

Obtain certificate of insurance before execution.

03

Execution

Both parties sign and retain copies.

04

Operational Onboarding

Confirm schedule, keys, and site orientation.

How a Cleaning Services Contract compares to related documents

A brief comparison clarifies when to use a cleaning contract versus other service agreements or independent contractor forms.

Document Type Primary Use Enforceability
Cleaning Contract site services high
Service Agreement broader services high
Independent Contractor worker classification variable
Purchase Order single purchase transactional

eSignature vendor pricing and feature snapshot for executing contracts

Compare baseline pricing and key features relevant when choosing an eSignature provider to execute Cleaning Services Contracts electronically.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial Yes, 7-day free trial Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes (Premium) Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

FAQs and troubleshooting for the Cleaning Services Contract

Common questions about signing, notarization, updates, and disputes with concise answers to help complete and rely on the agreement.


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