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Don D. Jordan Scholarship Application

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DON D. JORDAN SCHOLARSHIP APPLICATION

Application Period February 1 - March 31

The CenterPoint Energy Don D. Jordan Scholarship (formerly Chairman's Fund) was established to provide recognition to students who have shown a consistent dedication community involvement. This scholarship recognizes those students who have been motivated by their families to help others and invest in their community. In addition, it reinforces the corporate philosophy of community support.

This scholarship is funded from proceeds of the CenterPoint Energy Barbecue Cook-off, monies from the Don D. Jordan foundation and other generous contributors. The number of scholarships awarded annually equals twenty-five percent (25%) of the total number of applications received.

TERMS AND CONDITIONS

1. The Company will award scholarships to the applicants judged to be the most worthy by an independent consultant. The recipients will be chosen on the basis of the extent and quality of their volunteer community involvement. The decision by the independent consultant will be final.

2. An applicant must be the legal dependent of an employee of CenterPoint Energy. The employee must be active, retired, deceased (while in service or retired), or receiving benefits from a long-term disability plan of the company. In addition, such employee or former employee must have or have had at least two years of service with the Company by January 1 of the year the dependent is applying for the scholarship.

An applicant is considered a legal dependent if the employee is their legal guardian and can claim them as a dependent for income tax purposes.

For purposes of this Scholarship Program, an employee is considered retired if such employee's service terminated at or after age 55 with at least five years of service after age 50.

3. Applicants must submit the following data for consideration:

• completed and signed application; and

• an essay explaining the type and amount of voluntary non-paid involvement in community service, length of involvement, the reasons for participation and the personal rewards received from these activities. This essay must be typed and may not exceed two pages, double-spaced.

4. Recipients must be 22 years of age or less by August 1 of the semester for which they receive the award.

5. Recipients must be working toward an undergraduate degree or completion of a recognized course of study at an academically accredited institution and be in good scholastic standing.

6. Scholarships are limited to one award for any one recipient per year. Students currently receiving benefits from the CenterPoint Energy Scholarship are not eligible for this scholarship simultaneously.

7. The parent must be an eligible employee at the time the award payment is processed.

8. Payment of the scholarship will be made by check, issued to the selected school. The school will be instructed to apply the funds toward tuition and fees for the recipient. Should any positive balance remain after the charges are settled, the school is to refund such unused balance directly to the recipient.

9. Applications and essays must be received or postmarked no later than March 31. No other items will be considered other than the application and essay.

10 Any questions or issues concerning the program shall be directed to the Scholarship Program Coordinator at (713) 207-8446.

11. The Company reserves the right to terminate the program at any time.

APPLICANT:

EDUCATION:

PARENT / GUARDIAN:

To the best of our knowledge, the information provided in this application and essay is accurate. We understand that any material misrepresentation of information given shall serve to disqualify the application and essay. We have read and understand the terms and conditions of the Don D. Jordan Scholarship Program and agree to abide by them.

APPLICATION MUST BE RECEIVED OR POSTMARKED NO LATER THAN MARCH 31

ESSAY INSTRUCTIONS:

On a separate sheet of paper, please type your essay explaining your voluntary non-paid involvement in community activities, length of involvement, type of work done, the reasons for participation and the rewards and benefits you received from this type of work. This essay should be typed, double-spaced and a MAXIMUM of 2 pages. Attach this application to your essay and send to:

CenterPoint Energy

Don D. Jordan Scholarship Program Coordinator (CNP-T 40)

P.O. Box 4567

Houston, TX 77210-4567

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What the Don D. Jordan Scholarship Application Is

The Don D. Jordan Scholarship Application is the formal form applicants submit to request financial support under the Don D. Jordan scholarship program. The application captures identity and contact details, academic history, enrollment intent, proof of enrollment or admission, a personal statement, and references or transcripts when required. Selection committees and administrative staff use completed applications to verify eligibility, score candidates, document award decisions, and maintain records. Many programs accept electronically submitted applications and compliant eSignatures under U.S. electronic signature law when program rules permit electronic execution.

Why a Complete Application Matters

A complete Don D. Jordan Scholarship Application ensures fair, documentable review and speeds administrative processing. Accurate entries reduce requests for follow-up, avoid eligibility disputes, and create a reliable audit trail for institutional reviews and federal reporting where applicable.

Why a Complete Application Matters

Who Interacts with the Application

Multiple parties rely on the application to evaluate and administer awards and to keep program records accurate.

  • Applicants and prospective students completing personal, academic, and financial fields for consideration.
  • School counselors and registrars submitting transcripts, enrollment verifications, and institutional attestations.
  • Scholarship committee members and administrators reviewing applications, scoring candidates, and documenting award decisions.

Clear role definitions in the application help prevent processing delays and preserve compliance with institutional policies.

Step-by-Step: Submitting a Complete Application

Follow these sequential steps to prepare and submit the Don D. Jordan Scholarship Application successfully.

  • 01
    Prepare Documents: Gather transcripts, ID, and recommendations before starting.
  • 02
    Complete Form: Enter all required fields and check for consistency.
  • 03
    Attach Evidence: Upload PDFs for transcripts and verification.
  • 04
    Sign & Submit: Apply a compliant eSignature or wet signature then send.

How to Update or Revise an Existing Submission

If you need to change an application after submission, follow the revision workflow the program specifies to preserve auditability.

01

Request Amendment:

Contact the program office with reason and documents.
02

Resubmit Materials:

Upload corrected files and highlight changes.
03

Committee Review:

The committee re-evaluates including the new materials.
04

Record Update:

Staff attach revised documents to the application record.
05

Notification:

Applicants receive written confirmation of changes.
06

Archive Prior Version:

Preserve the original for the audit trail.

Configuring the Online Submission Workflow

Common online settings control authentication, required fields, and notifications for electronic submission of the application.

Field Configuration
Required Fields Mark name, DOB, school, signature as required
Authentication Use email code or stronger KBA where needed
Conditional Fields Show additional questions based on prior answers
Notifications Send confirmations to applicant and program admin

Where the Application Goes After You Submit

Understand routing so you know who reviews attachments and how decisions are recorded.

  • Intake Desk: Staff verify completeness and required attachments
  • Eligibility Check: Verify residency, enrollment, and program criteria
  • Committee Review: Scoring and ranking of eligible applicants
  • Award Notification: Decision recorded and applicant notified

Digital Submission and eSignature Considerations

Use an electronic platform that supports secure attachments, audit trails, and compliant eSignatures for online submissions.

  • File Formats: PDF preferred for transcripts
  • Authentication: Email codes or multi-factor
  • Integrations: Google Workspace, Microsoft 365, Box

Ensure the selected platform provides encryption in transit and at rest, a clear audit trail, and export options for institutional recordkeeping; verify HIPAA or FERPA handling when student records are involved.

Essential Data Fields on the Application

Applicant Name: Full legal name required
Date of Birth: MM/DD/YYYY needed
Contact Details: Address, phone, email
School Information: Institution and program
Supporting Documents: Transcripts, letters
Signature: Applicant signature and date

Common Mistakes to Avoid

  • Incomplete attachments: failing to upload transcripts or verification causes manual follow-up and delays in review.
  • Name mismatches: using different name formats between ID and documents can trigger identity verification failures.
  • Wrong file types: submitting images instead of searchable PDFs may prevent document validation and prolong processing.
  • Missed deadlines: late submissions are frequently ineligible; verify program dates and time zones before submitting.

Consequences of Incorrect or Misleading Information

Disqualification: Application may be rejected
Repayment: Funds can be rescinded if awarded
Legal Risk: Fraudulent statements may have legal consequences
Record Hold: Institution may flag the applicant record
Delayed Award: Processing delays can postpone disbursement
Tax Implications: Awards may be taxable; report as required

eSignature Vendor Comparison for Application Workflows

The table compares common plan and compliance attributes for eSignature platforms to support scholarship application processing.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies Varies Varies

How Organizations Use the Don D. Jordan Scholarship Application

Real-world examples show common configurations and how applicants interact with the form during review and award processes.

University Selection Process

A university requires transcripts and a faculty recommendation

  • Conditional fields request program-specific essays
  • The institution uses an electronic workflow to collect signatures, route to the committee, and keep an audit trail for compliance.

Private Foundation Review

A foundation accepts online applications with PDF attachments

  • Bulk-send invites allow cohorts to apply
  • Reviewers score applications in a shared portal; awards are recorded with supporting documentation for donor reporting.

Who Is Authorized to Sign or Certify

Applicant

The student or applicant signs to certify accuracy of statements and to authorize release of records. Signature indicates intent to be bound and consents to electronic communication when permitted.

Program Officer

The institutional program officer or authorized administrator signs or countersigns to attest to eligibility verification and to certify final award decisions on behalf of the organization.

Practical Tips for Accurate, Efficient Completion

Use the following practices to minimize processing issues and protect applicant data during submission and review.

Provide complete contact and identification information
Double-check spelling, use full legal names, and ensure contact details are current so confirmations and award notices reach the applicant without delay.
Attach clear, legible supporting documents in preferred formats
Convert transcripts and letters to searchable PDFs, label files consistently, and avoid image-only uploads that impede verification and increase manual review time.
Use institutional email addresses when available
Where possible, use institution-assigned addresses for official communications to reduce spoofing risk and to align with recordkeeping policies.
Document consent and retain an audit trail
Record applicant consent to electronic processing and maintain timestamps and metadata for signed records to support audits and compliance inquiries.

Frequently Asked Questions and Troubleshooting

Common questions about submission, signatures, and required materials for the Don D. Jordan Scholarship Application are answered below.


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