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Commercial Lease Agreement

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CALIFORNIA COMMERCIAL LEASE

This lease agreement is entered into on this, the day of , 20 , by and between:

, (hereinafter called “LESSOR”), whether one or more,

and

, (hereinafter called “LESSEE”), whether one or more.

For valuable consideration, the receipt and sufficiency of which is hereby acknowledged, LESSOR and LESSEE do hereby covenant, contract and agree as follows:

1. PREMISES AND TERM:

LESSOR, hereby leases to LESSEE for the term commencing on the day of , 20 , and ending on the day of , 20 , (the “Term”) the following described premises in its present condition, located in County, California, at the following address (hereinafter called the “PREMISES or LEASED PREMISES”):

LESSEE also has a right for the benefit of LESSEE, its employees, agents and invitees for access to and from the Leased Premises through the building and over property of LESSOR adjoining the Leased Premises, and to use those parts of the building designated by LESSOR for use by LESSEE, including but not limited to toilet rooms, elevators and unrestricted parking areas, if any.

2. RENEWAL:

LESSEE and LESSOR may agree to extend or renew the lease, with any agreed modifications, in a separate, signed document.

3. RENT:

The LESSEE covenants to pay to LESSOR as Rent the sum of Dollars ($) per month, (hereinafter “the Rent”), in advance without demand on or before the first day of each month at the office of the LESSOR at the following address or P.O. Box:

If applicable, the Rent for the month of , which is the first month of this lease shall be paid in the amount of Dollars ($), which amount is the prorated rent based upon the date this lease commences.

The LESSEE shall pay the Rent when due and payable, without any setoff, deduction or prior demand whatsoever. Any payment by LESSEE or acceptance by LESSOR of a lesser amount than is due from LESSEE to LESSOR shall be treated as payment on account.

4. LATE CHARGES:

LESSEE shall pay a late charge in the amount of percent ( %) of the outstanding delinquent balance for any payment of the rent not made within days after the due date, but not more than dollars for any one month.

5. UTILITIES:

LESSEE shall pay all charges for utilities for the PREMISES except for the following listed (if any), which shall be paid by LESSOR:

6. CONDITION OF PREMISES; USE OF PREMISES:

LESSEE acknowledges that LESSEE has examined and knows the condition of the Leased Premises, and has received the same in good order and repair, and agrees:

(a) To use these Leased Premises only for .

(b) To surrender the Leased Premises to LESSOR at the end of the Term or any renewal without the necessity of any notice from either LESSOR or LESSEE to terminate the same.

(c) To surrender possession of the Leased Premises at the expiration of this lease in as good condition as reasonable use will permit.

(d) To keep the Premises in good condition and repair at LESSEE’s own expense, except repairs which are the duty of LESSOR.

(e) To perform, fully obey and comply with all ordinances, rules, regulations and laws of all public authorities, boards and officers relating to the use of the Premises.

(f) Not to make any occupancy of the Leased Premises contrary to law or contrary to any directions, rules, regulations, regulatory bodies, or officials having jurisdiction.

(g) Not to permit any waste to the premises, nor to permit any public, private or other nuisance within the legal meaning of those terms.

(h) Not to use the Leased Premises for living quarters or residence.

LESSEE shall pay for any expense, damage or repair occasioned by the stopping of waste pipes or overflow and for any damage to interior fixtures and furnishings.

The LESSOR shall be responsible for making only the following repairs [check those that apply]:

7. FIXTURES AND TRADE FIXTURES:

LESSEE shall make no changes, improvements, alterations, or additions to the Leased Premises unless first approved in writing by LESSOR.

8. SECURITY DEPOSIT:

The LESSEE agrees to deposit with the LESSOR Dollars ($).

9. LESSOR’S LIEN:

As additional security, LESSEE acknowledges the LESSOR’S right to hold and sell with due legal notice all property on or to be brought on the Premises to satisfy unpaid Rent, expenses, and utilities.

10. DEFAULT:

Each of the following shall be deemed an Event of Default:

a. Default in the payment of Rent or other payments hereunder.

b. Default in the performance or observance of any covenant or condition of this lease.

c. Abandonment of the premises by LESSEE.

d. Filing or execution or occurrence of bankruptcy or insolvency events.

11. NOTICE OF DEFAULT.

If default occurs, written notice must be given and the cure period shall be not less than business days from mailing.

12. TERMINATION.

LESSOR may terminate upon notice not earlier than days after mailing or delivery of notice.

13. ACCELERATION.

Upon termination, the remaining unpaid Rent may accelerate and become immediately due.

14. REPOSSESSION.

LESSOR may enter and resume possession of the Leased Premises without further demand or notice.

15. DEFAULT BY LESSOR.

LESSEE shall have offered LESSOR days to correct and cure any default.

16. RE-LETTING AFTER TERMINATION.

LESSOR shall use reasonable efforts to re-let the Premises.

17. DAMAGES.

Upon termination, LESSEE shall pay to LESSOR without demand or notice the following:

(a) All Rent and other payments accrued to the date of termination.

(b) All future Rent and other payments due under the lease to the extent not offset by re-letting.

(c) Costs of repairs, alterations, improvements, attorneys’ fees, and other costs.

18. EXCLUSIVITY OF LESSOR’S REMEDIES:

Receipt of Rent after default shall not deprive LESSOR of other actions or remedies.

19. LESSOR NOT LIABLE FOR INJURY OR DAMAGE TO PERSONS OR PROPERTY:

LESSEE agrees to maintain insurance coverage as noted below and to indemnify LESSOR as provided.

20. TAXES:

Property taxes on the Leased Premises shall be responsibility of LESSOR. Taxes on personal property of LESSEE shall be responsibility of LESSEE.

21. RIGHT OF RE-ENTRY.

LESSOR shall have the right to enter the Premises at reasonable hours to inspect, examine, and make repairs.

22. HOLDOVER.

If LESSEE holds over after expiration, tenancy shall be month to month only, or at double the Rent if without consent.

23. NATURE OF RELATIONSHIP BETWEEN PARTIES.

The sole relationship between the parties is that of LESSOR and LESSEE.

24. RIGHT OF LESSOR TO PAY OBLIGATIONS OF LESSEE TO OTHERS.

LESSOR may pay sums or perform work after notice to LESSEE, with reimbursement and interest.

25. MECHANICS AND OTHER LIENS IMPOSED BY LESSEE.

LESSEE shall keep the premises free of mechanics and materialmen’s liens and indemnify LESSOR.

26. CONDEMNATION CLAUSE:

In the event of eminent domain taking, the lease may terminate if the premises cannot reasonably be used.

27. FIRE CLAUSE:

LESSEE shall notify LESSOR immediately of fire or hazardous conditions. If repairs exceed 25% of replacement cost, LESSOR may terminate.

28. WAIVER OF NONPERFORMANCE:

Failure to exercise rights shall not be considered a waiver.

29. PAROL EVIDENCE CLAUSE:

This instrument constitutes the final, fully integrated expression of the agreement.

30. SUBORDINATION:

This lease is subordinate to present or future mortgages affecting the Leased Premises.

31. INSURANCE:

LESSEE shall keep in force public liability insurance with limits of Dollars ($) combined single limit, naming LESSOR as additional insured.

LESSOR shall provide building insurance at its sole expense in an amount equal to one hundred percent (100%) of the full insurable value.

32. NOTICES.

All notices and communications concerning this lease shall be mailed to the parties at the following addresses:

LESSOR

LESSEE

33. SALE BY LESSOR.

In the event of a sale or conveyance by LESSOR, LESSEE agrees to attorn to the purchaser or assignee.

34. COURT ACTION, ATTORNEY’S FEES AND COSTS.

The losing party agrees to pay reasonable costs and expenses incurred in prosecuting these suits.

35. ASSIGNMENTS AND SUB-LEASE:

LESSEE agrees not to assign or sub-let without the written consent of the LESSOR.

36. INTERPRETATION.

Whenever any word is used in the masculine gender, it shall also be construed as being used in the feminine and neuter genders.

37. MODIFICATION.

Any modification or amendment of this agreement shall be in writing and executed by all parties.

38. SEVERABILITY CLAUSE:

If any term is held invalid, the remainder shall remain in full force and effect.

39. LAW TO APPLY:

This lease shall be construed under and in accordance with the laws of the State of California.

40. ADDENDUMS.

The following addendums are attached to this lease at the time of its signing, and shall be initialed by the parties. (Check all that apply or check none)

41. OTHER PROVISIONS:

All documents such as schedules, exhibits and like documents existing at the time of this Lease’s signing are incorporated herein and shall be initialed by all parties. If LESSEE is a corporation, each person executing this lease represents and warrants that he is duly authorized to execute and deliver this lease on behalf of the corporation.

In Witness Whereof, the undersigned LESSOR and LESSEE execute this lease to be effective as of the day and date first above written.

LESSEE(s)

Signature

Signature

LESSOR(s)

Signature

Signature

Printed Name

Printed Name

Date Signed

Date Signed

Enter text✕

What a Commercial Lease Agreement Is and when it applies

A Commercial Lease Agreement is a legally binding contract that sets out the rights and obligations between a property owner (lessor) and a business tenant (lessee) for the use of non‑residential premises. It defines the premises, lease term, rent and payment schedule, permitted uses, maintenance and repair obligations, insurance requirements, default remedies, and provisions for renewal or termination. Commercial leases often incorporate exhibits such as floor plans, rent schedules, and insurance certificates. Parties should ensure the document reflects negotiated business terms and complies with applicable state statutes and local ordinances.

Why a clear, complete lease matters for landlords and tenants

A well-drafted Commercial Lease Agreement reduces ambiguity, allocates risk, and creates enforceable remedies for breach, eviction, or property damage. It protects landlord income streams and tenant business operations by documenting expectations for rent, maintenance, permitted use, and liability allocation.

Why a clear, complete lease matters for landlords and tenants

Which parties typically prepare and sign commercial leases

Practical users include property owners, property managers, tenants, brokers, and in-house or outside counsel involved in negotiations.

  • Landlords and property managers — handle lease drafting, rent collection, and enforcement actions.
  • Business tenants and corporate real estate teams — secure occupancy terms, fit‑out allowances, and use rights.
  • Commercial brokers and attorneys — negotiate business terms, perform due diligence, and review statutory compliance.

Each participant requires different clauses and approvals; involve legal counsel for complex provisions, large transactions, or state‑specific compliance questions.

Core components every professional Commercial Lease Agreement should include

A complete lease organizes key business and legal terms so both parties understand operational rules and remedies. The following components form the backbone of most commercial lease documents and are usually negotiated early in the process.

Parties

Legal names and entity types for landlord and tenant, including organizational addresses and authorized signers.

Premises

Precise description of leased space by address, suite, square footage, and any excluded areas or shared common areas.

Term

Start date, expiration date, renewal options, early termination rights, and holdover rent provisions.

Rent

Base rent, payment schedule, CAM charges, escalation clauses, late fees, and payment methods.

Repairs & Maintenance

Allocation of responsibilities for structural repairs, replacements, utilities, and janitorial services.

Default & Remedies

Events of default, cure periods, landlord remedies, tenant remedies, and dispute resolution procedures.

Step-by-step: how to complete and execute a commercial lease

Complete the lease in a logical sequence to avoid rework: confirm parties, describe the premises, set financial terms, and then finalize execution logistics.

  • 01
    Gather documents: Collect entity docs, proof of authority, insurance certificates, and any zoning approvals.
  • 02
    Insert terms: Populate rent, term, permitted uses, and CAM or operating expense allocations.
  • 03
    Review legal clauses: Confirm indemnity, insurance, assignment, subletting, and default provisions with counsel.
  • 04
    Sign and distribute: Obtain authorized signatures, date the document, and provide copies to all parties.

Recommended online workflow settings for completing leases

Configure an electronic workflow that ensures proper signer order, authentication strength, and record retention for audit purposes.

Field Recommended setting
Signer Order Sequential signing with landlord then tenant
Authentication Email plus SMS code for tenant; optional ID check for large leases
Notifications Automatic reminders at 3 and 7 days before due signature
Retention Store signed PDF and audit trail for minimum retention period

Typical e‑signing flow for a Commercial Lease Agreement

An electronic signing workflow reduces turnaround time while preserving an audit trail and legal evidence of execution.

  • Upload document: Sender uploads lease PDF or DOCX to signing platform
  • Place fields: Sender adds signature, date, and initial fields where required
  • Send or link: Platform emails signers or generates a secure signing link
  • Sign and complete: Signer authenticates, signs, and receives executed copy with audit trail

Technical considerations for eSigning and distribution

Choose a platform that supports required integrations, formats, and compliance needs for commercial transactions.

  • Integrations: Salesforce, NetSuite, Microsoft 365, Google Workspace supported
  • File types: PDF and DOCX input and output compatibility
  • Security: TLS/AES encryption and audit trail capability

Ensure the platform you select matches your authentication, retention, and industry compliance requirements before executing high-value leases.

Common timing considerations and statutory deadlines to follow

Commercial leases trigger firm deadlines for rent, notice to renew or vacate, security deposit handling, and insurance evidence — track these dates carefully.

Rent due date:

Specified in lease; enforce late fees only as permitted by agreement and law

Security deposit notice:

State rules often require written notice within days of receipt

Notice to renew:

Tenant or landlord must serve notice per renewal window in agreement

Notice to vacate:

Typical commercial notices range from 30 to 90 days depending on lease

Insurance proof:

Certificates often due on commencement and on each renewal

Milestones from negotiation to occupancy

Track key sequential milestones so parties meet pre‑occupancy and commencement conditions without delay.

01

Term Negotiation

Finalize core business and financial terms prior to drafting final lease

02

Document Drafting

Prepare and circulate the lease with exhibits and schedules

03

Execution

Obtain authorized signatures and confirm effective date

04

Commencement & Delivery

Landlord delivers possession and tenant begins rent and obligations

Common pitfalls when preparing a Commercial Lease Agreement

  • Using informal or ambiguous premises descriptions that later lead to disputes over square footage or access rights.
  • Failing to specify payment mechanics or escalation formulas, causing disagreement on CAM or percentage rent calculations.
  • Not verifying signer authority for entities, which can render the agreement unenforceable or subject to challenge.
  • Omitting insurance or indemnity details required by lenders or local regulations, exposing parties to uninsured loss.

Essential data elements to include for legal clarity

Parties: Full legal names
Premises: Street address and suite
Term: Start and end dates
Rent: Amount and due date
Deposit: Amount and conditions
Insurance: Coverage minimums

Legal and financial risks of an incorrect lease

Invalid Agreement: Risk of unenforceability
Monetary Loss: Damages and lost rent
Eviction Delay: Longer remedy timelines
Regulatory Fines: Local code penalties possible
Tax Exposure: Incorrect reporting of expenses
Insurance Gaps: Coverage denials on claims

Real-world examples of online lease execution

These customer experiences illustrate common benefits and workflows when executing commercial documents online.

Martin Properties

Many small property managers digitize leases for speed and compliance.

  • Mobile and offline signing supports field work.
  • Tim Martin, Founder, Martin Properties: "I can process and execute all of these documents online with 100% compliance and built-in security. Whether on mobile or working offline, I can get forms back to their necessary parties efficiently."

Optica Ventures LLC

Investment firms standardize lease templates across portfolios.

  • Template reuse reduces drafting time.
  • Brian Fitzgibbons, COO, Optica Ventures LLC: "The interface is simple and easy-to-use for our team; more importantly, it is just as easy for our customers."

Practical tips for accurate, efficient lease completion

Apply these best practices to reduce revisions and legal exposure when preparing commercial lease agreements.

Confirm authority
Verify signers have corporate authority; attach corporate resolutions if needed to avoid challenges.
Use clear descriptions
Describe premises and obligations precisely to minimize later disputes over scope or access.
Standardize templates
Maintain approved clause libraries and use fillable fields to prevent ad hoc language changes.
Record and retain
Keep the executed PDF and audit trail with metadata for the recommended retention period.

Representative signers and their roles

Landlord — Property Manager

Typically responsible for lease drafting, rent collection, insurance verification, and enforcement. May delegate execution to an authorized representative and should keep a record of delegated authority.

Tenant — Corporate Officer

Authorized officer or agent signs on behalf of the tenant entity. Confirm signature authority with bylaws or board resolutions when required for enforceability.

Frequently asked questions about Commercial Lease Agreements

Answers to common legal, procedural, and technical questions encountered when preparing and signing commercial leases.


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