Establishing secure connection…Loading editor…Preparing document…

Condominium Document

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

Short Form Condominium Lease

Lease Agreement made on the day of , 20 , between

of
referred to herein as Lessee, and , of
referred to herein as Lessor.

1. Premises Leased. For and in consideration of $ paid by the Lessee, which is acknowledged to have been received as part payment of rent accruing under this Lease, and in further consideration of the terms and conditions of this Lease, Lessor hereby leases to Lessee Condominium Unit Number , hereinafter called the Unit, of , hereinafter referred to as the Condominium, together with a % undivided interest in the common areas and facilities of the Condominium as described in this Lease, and together with the exclusive right to use Storage Bin Number and Parking Space Number . The Unit and the rights appurtenant to the Unit are hereinafter called the Premises.

2. Term of Lease. The term of this Lease is from to and including , for the total rent of $ .

3. Payment of Rent. Lessee agrees to pay Lessor rent in the amount of $ per month, due and payable in advance to Lessor on the day of each month. Lessee further agrees to pay any and all condominium common area and facilities maintenance payments for the terms of this Lease. Such payments are presently $ per month, and are payable to . Lessee agrees to pay for any additional increases in the common area and facilities maintenance costs that may occur during the term of this Lease.

4. Condition of Unit. The parties agree that the Unit has been rented in good order and repair. Lessee acknowledges that he has inspected the Unit, and the Unit is in good order except as otherwise noted in writing to Lessor.

5. Utilities. The following utilities are the sole expense of Lessee:

6. Lessee’s Covenants

A. Lessee agrees not to use or permit the Premises to be used for any illegal, immoral, or improper purposes; not to make or permit any disturbance, noise or annoyance detrimental to the Premises or to the comfort and peace of any of its inhabitants or neighbors; and not to use the Premises for any purpose other than as a private dwelling for Lessee and the members of Lessee's family. Lessor reserves the right to terminate this Lease at any time this condition is violated.

B. Lessee agrees not to assign this Lease or to sublet any part of the Premises except with the written consent of Lessor.

C. Lessee agrees to pay the cost of repairing all damage to the Premises caused by Lessee or members of Lessee's family, and agrees to leave the Premises in an orderly, clean and sanitary condition identical to that in which the Premises are rented (with the exception of ordinary wear and the decay and damage by fire or the elements only).

D. Lessee agrees that if default is made in the payment of rent, or if any of the terms of this Lease are violated, Lessee waives all right of notice to vacate, and Lessor will be entitled to re-enter and retake possession immediately, and the entire rent for the next rental period will be due and payable at once.

7. Lessor’s Right to Inspect and Show Premises. Lessor agrees that Lessee is entitled to the quiet and peaceful enjoyment of the Premises. However, Lessor reserves the right to inspect the Premises as necessary, and to show the Premises to prospective tenants during the days prior to the expiration of this Lease. If this Lease is executed by more than one individual as Lessee, all obligations incurred by the Lessee are joint and several.

8. Lessor’s Right of Termination. Lessor reserves the right to terminate this Lease at any time if default is made in the payment of rent, or if any of the terms of this Lease are violated.

9. Severability
The invalidity of any portion of this Agreement will not and shall not be deemed to affect the validity of any other provision. If any provision of this Agreement is held to be invalid, the parties agree that the remaining provisions shall be deemed to be in full force and effect as if they had been executed by both parties subsequent to the expungement of the invalid provision.

10. No Waiver
The failure of either party to this Agreement to insist upon the performance of any of the terms and conditions of this Agreement, or the waiver of any breach of any of the terms and conditions of this Agreement, shall not be construed as subsequently waiving any such terms and conditions, but the same shall continue and remain in full force and effect as if no such forbearance or waiver had occurred.

11. Governing Law
This Agreement shall be governed by, construed, and enforced in accordance with the laws of the State of .

12. Notices
Unless provided herein to the contrary, any notice provided for or concerning this Agreement shall be in writing and shall be deemed sufficiently given when sent by certified or registered mail if sent to the respective address of each party as set forth at the beginning of this Agreement.

13. Attorney’s Fees
In the event that any lawsuit is filed in relation to this Agreement, the unsuccessful party in the action shall pay to the successful party, in addition to all the sums that either party may be called on to pay, a reasonable sum for the successful party's attorney fees.

14. Mandatory Arbitration
Notwithstanding the foregoing, and anything herein to the contrary, any dispute under this Agreement shall be required to be resolved by binding arbitration of the parties hereto. If the parties cannot agree on an arbitrator, each party shall select one arbitrator and both arbitrators shall then select a third. The third arbitrator so selected shall arbitrate said dispute. The arbitration shall be governed by the rules of the American Arbitration Association then in force and effect.

15. Entire Agreement
This Agreement shall constitute the entire agreement between the parties and any prior understanding or representation of any kind preceding the date of this Agreement shall not be binding upon either party except to the extent incorporated in this Agreement.

16. Modification of Agreement
Any modification of this Agreement or additional obligation assumed by either party in connection with this Agreement shall be binding only if placed in writing and signed by each party or an authorized representative of each party.

17. Counterparts
This Agreement may be executed in any number of counterparts, each of which shall be deemed to be an original, but all of which together shall constitute but one and the same instrument.

18. Compliance with Laws
In performing under this Agreement, all applicable governmental laws, regulations, orders, and other rules of duly-constituted authority will be followed and complied with in all respects by both parties.

WITNESS our signatures as of the day and date first above stated.

By:

By:

(Acknowledgements before a Notary Public)

Enter text✕

What a Condominium Document Represents

A Condominium Document is the collection of legal papers that create, describe, and govern a condominium community. Typical components include the Declaration (or Master Deed), Bylaws, plats and surveys, rules and regulations, and any recorded amendments or plats. These documents set unit boundaries, common-area interests, assessment obligations, voting rights, and governance procedures. They are used in sales, financing, lien and title searches, association governance, and dispute resolution. Accurate execution and proper recording with the county recorder ensure the instruments are legally effective and enforceable against subsequent purchasers.

Why a Complete Condominium Document Matters

A complete Condominium Document clarifies ownership, assessment obligations, and governance rules and reduces title and litigation risk. When properly executed and recorded, these instruments govern property rights and assessments, and electronic execution is generally valid under the ESIGN Act (15 U.S.C. ch. 96) and UETA where adopted.

Why a Complete Condominium Document Matters

Who Prepares and Relies on Condominium Documents

Typical users include parties responsible for preparing, reviewing, or relying on condominium governance and transfer documents.

  • Condominium associations and boards responsible for governance, assessments, and rule enforcement.
  • Unit owners, buyers, and title companies performing due diligence and closings.
  • Real estate attorneys, escrow officers, lenders, and recording clerks handling drafting, review, and recordation.

Each user has distinct responsibilities—associations manage governance, title professionals verify record status, and buyers rely on accurate disclosures.

Stepwise Process to Prepare and Execute the Document

Follow a concise preparation and execution workflow to reduce re-work and recording delays.

  • 01
    Gather Materials: Collect prior deeds, plats, surveys, and existing bylaws.
  • 02
    Draft or Update: Prepare declaration, bylaws, and exhibits for review.
  • 03
    Sign and Notarize: Obtain all required signatures and notary acknowledgments.
  • 04
    Record and Distribute: File with county recorder and provide copies to stakeholders.

Core Parts Included in a Professional Condominium Document Package

A professional package organizes governance, property description, owner rights, and administrative procedures into clearly labeled components for recording and practical use.

Declaration / Master Deed

Defines unit boundaries, common elements, easements, and allocation of common-area interests; serves as the primary recorded instrument creating the condominium estate and binding future owners.

Bylaws

Establish internal governance rules: board structure, election procedures, quorum requirements, meeting notices, and rules for assessments and collections used day-to-day by the association.

Covenants, Conditions & Restrictions

Lists use limitations, maintenance responsibilities, architectural controls, and enforceable owner obligations that run with the land and may be enforced by the association.

Plats, Surveys, and Legal Descriptions

Attach accurate plats and surveys showing unit boundaries and common areas; these exhibits are essential for title work and must match recorded descriptions exactly.

Rules and Regulations

Operational rules such as noise, parking, and amenity use that the board adopts under bylaws; usually unrecorded but required for governance transparency.

Recorded Amendments and Certificates

Include any recorded amendments, declarations of change, or estoppel certificates documenting current assessments, liens, or restrictions for resale and financing.

Essential Data Elements to Include

Owner Name: Full legal name
Unit Number: Building and unit ID
Legal Description: Complete parcel description
Percentage Interest: Allocated share value
Recording Info: Book and page or instrument number
Signatures: Signer name and date

Configure an Online Signing Workflow

Set up a repeatable workflow to collect signatures, apply authentication, and store executed records securely.

Field Configuration
Template Name Standardize a file name for reuse
Signer Order Define sequential or parallel signing
Authentication Email link, SMS code, or KBA
Storage Location Cloud folder or ECM repository

Typical Electronic Execution and Recording Flow

Online execution follows consistent stages from upload to final recording and distribution.

  • Upload Document: Add final draft to the signing platform
  • Place Fields: Add signatures, dates, and notary blocks
  • Send to Signers: Deliver by email link or bulk send
  • Record Copy: Submit signed PDF to county recorder

Technical Considerations for Digital Execution

Confirm platform support for required file formats, authentication, and retention before e-signing documents intended for recordation.

  • File Formats: PDF, DOCX supported
  • Integrations: Salesforce | NetSuite | Google Workspace | Box
  • Security: TLS, AES-256 encryption

Ensure the chosen platform produces an auditable PDF, preserves the signature audit trail, and allows export to your records management system for long-term retention.

Timing Considerations and When Actions Are Required

Time-sensitive steps vary by state and transaction type; confirm local rules early to avoid delays during closing or recording.

Resale Certificate:

Provide upon buyer request; state deadlines and fees vary.

Estoppel Certificate:

Issued by association; turnaround time and fee set by local law.

Recording:

Record executed instruments with county recorder promptly to protect priority.

Assessment Notices:

Deliver prior to billing cycle as required by bylaws or state law.

HOA Meeting Notices:

Follow notice periods established in bylaws and applicable state statutes.

Key Milestones from Draft to Recorded Instrument

Track these sequential milestones to keep the execution and recording process on schedule.

01

Draft and Internal Review

Legal review and board approval of form and exhibits.

02

Signatures and Notarization

All parties sign and notary acknowledges signatures.

03

Recordation Submission

File the executed instrument with the county recorder.

04

Distribution and Notice

Provide recorded copies to owners, lenders, and title parties.

Common Preparation Errors to Avoid

  • Using an imprecise legal description or mismatched plat that causes recording rejection and requires corrective instruments.
  • Failing to obtain all required signatures or using initials where full signatures are required, which can invalidate the document for recordation.
  • Neglecting to include an appropriate notary acknowledgment or using an out-of-jurisdiction notary, prompting county clerk rejection.
  • Distributing unsigned or outdated bylaws or amendments that create confusion over assessment authority and enforcement procedures.

Consequences of Incomplete or Incorrect Documents

Recording Rejection: Fee or rejection
Association Fines: Enforcement penalties
Escrow Delay: Closing postponed
Tax Issues: Assessment misallocation
Title Risk: Clouded title
Litigation: Costly disputes

eSignature Vendor Pricing for Document Execution

Compare basic pricing and common features for eSignature providers; signNow is listed first for direct comparison across core criteria.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year No cap No cap No cap

Frequently Asked Questions About Condominium Documents

Answers to common practical and legal questions when preparing, executing, and recording Condominium Documents.


Need help? Contact support

be ready to get more
Join over 28 million airSlate SignNow users