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Consignment Form

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Consignment Agreement

WHEREFORE, , owner and Consignor of certain property more particularly described hereinafter, and , Consignee, in exchange for good and sufficient consideration and the mutual promises and undertakings set forth in this Consignment Agreement (“Agreement”) do agree to the following:

1. Ownership. Consignor warrants, covenants and agrees that the property, being sold is owned by Consignor and that there are no liens, judgments or other encumbrances against the ownership, including all rights of sale or transfer, of the consigned property. The parties agree that title to the consignment shall remain in Consignor until such consignment is sold in severable parts or in whole by Consignee.

2. Description of Consigned Property. Consignor agrees to deliver, and Consignee agrees to accept for the purpose of sale on the terms and conditions hereinafter recited in this Agreement, the following described property:

Consignor states and agrees that the description(s) of the consigned property is true and correct to the best of Consignor’s knowledge and belief and further, that no undisclosed defects in such consignment are known to Consignor.

3. Non-Exclusivity or Exclusivity of Agreement. Consignee shall have not have the exclusive right to market and sell the property described hereinabove. Consignor shall have not have the right to sell the property described hereinabove for his own account. If Consignor does sell the consignment listed in this Agreement, Consignee shall shall not nonetheless be entitled to payment for the sale of such consignment on the terms and conditions of this Agreement.

4. Price. The offering price(s) (is/are) to be determined by Consignor. Consignee agrees to inform Consignor of bona fide offers to purchase the consigned property for prices less than the asking price set by Consignor. Consignor reserves the exclusive right grants the right to Consignee to accept a price less than the offering price.

5. Time of Payment(s) to Consignor. Consignor agrees that Consignee shall require and receive full payment on the sale of the consigned property prior to any obligation of Consignee to remit payment to Consignor for the same. Upon receiving full payment for such sale, Consignee shall remit, in United States currency or a check drawn on a United States bank, the amount due to Consignor under this Agreement:

for all items for which full payment was received between the first and last day (inclusive) of a given month, by the day of the following month.

for each item sold, no later than days following the date of full payment for each item.

It is agreed that “full payment,” as used above, shall be construed to mean and include the day of the clearing of any monetary instrument by Consignee’s bank.

6. Amount(s) of Payment(s) to Consignor. Consignor and Consignee agree that an amount of % of the selling price shall be due and payable to Consignor upon the sale of the property subject to this Agreement. Consignee shall provide a monthly written statement listing all sales made of the property subject to this Agreement including the dates of such sales, the total amount(s) received and the amount due to Consignee. (An Exhibit “A” may be prepared to set out further agreements as to payment structure/rate/etc.)

7. Termination of this Consignment Agreement. Consignee may terminate this Agreement at any time and for any reason by returning to Consignor all of the unsold property which is the subject of this Agreement. Consignor may terminate this Agreement at any time and for any reason, but such termination will not affect the agreement regarding items of property already sold. The expense of delivery to the Consignor of any unsold property shall be paid by the party terminating this Agreement. Prior notice of termination shall not be required of a terminating party.

8. Operation of Consignee’s Business. Consignee shall have the exclusive right to determine the business operation and management of its premises. Consignor shall have no liability or responsibility for the operation and management of Consignee’s business, employees or agents and any torts or other causes of action resulting therefrom, and Consignee agrees to defend, indemnify and hold harmless Consignor for same.

9. Liability for Loss, Etc., of Consigned Property. In the event that consigned property is lost, stolen, destroyed, damaged, or unaccounted for due to any cause, known or unknown (hereinafter these terms referred to collectively as “lost”), while consigned to the Consignee:

The property, or each item, so lost shall be considered as having been sold, and Consignee shall pay unto Consignor the amount agreed herein as if the lost property, or each item lost, had been sold. Such amount shall be due days following the lost of the property.

The property, or each item, so lost shall be considered as having been sold, and Consignee shall pay unto Consignor the amount agreed herein as if the lost property, or each item lost, had been sold, except that only % of said amount (rather than the full amount) shall be owed by Consignee to Consignor. Such amount shall be due days following the lost of the property.

10. Advertising. Consignee may may not use Consignor’s name or other identifying information in the advertising, promotion and sale of the consigned property. If neither box is checked, Consignee may use Consignor’s name and/or other identifying information as described.

11. Assignment. This Agreement is not assignable and may not be modified other than by a written modification agreed to and signed by both parties.

12. Construction. This Agreement shall be construed and governed according to the laws of the State of .

13. Waiver. The parties agree that instances or patterns of waiver, forbearance, course of dealing or trade usage shall not affect the right of a party to demand performance of any term or condition of this Agreement.

AGREED AND EXECUTED, this the day of , 20 .

Consignor

Address:

Consignee

Address:

Enter text✕

What a Consignment Form Is and when it’s used

A Consignment Form is a written agreement that records the terms under which one party (the consignor) delivers goods to another party (the consignee) to sell on the consignor’s behalf. The form documents item descriptions, condition, period of consignment, commission or fees, insurance and risk allocation, inventory and reporting requirements, and how proceeds will be distributed. Consignment Forms govern title transfer (if any), responsibility for loss or damage, and return procedures. They are commonly used in retail, art galleries, vehicle dealerships, and storage/warehouse bailments to reduce ambiguity about ownership and payment timing.

Why a clear Consignment Form matters

A well-drafted Consignment Form reduces disputes by setting expectations for sale price, commission, insurance, and transfer of risk. It helps both parties document inventory, tax responsibilities, and timelines.

Why a clear Consignment Form matters

Who typically completes and signs a Consignment Form

Each role has different operational and legal needs; align signatures, reporting cadence, and insurance clauses with the party that assumes custody and sale responsibility.

  • Independent sellers and artisans who place goods with galleries or boutiques for sale on consignment.
  • Retail consignment stores and galleries that accept inventory and collect sales proceeds on consignor’s behalf.
  • Logistics providers or storage facilities that hold consigned goods pending sale or collection.

Typical signatories and their roles

Consignor

Small business owner, artist, or supplier who retains ownership until sale. Signs to authorize sale terms, price floors, and to confirm title and condition of goods; responsible for tax reporting and any disclosures about provenance.

Consignee

Store owner, gallery, or agent that receives goods for sale. Signs to accept custody, record inventory, set commission, and confirm responsibilities for storage, marketing, and remittance of proceeds per the agreed schedule.

Step-by-step: completing a Consignment Form

Follow a simple sequence to ensure completeness: identify parties, list goods, agree terms, and obtain signatures.

  • 01
    1. Identify Parties: Enter legal names and contact details.
  • 02
    2. Describe Goods: List serials, quantities, and condition.
  • 03
    3. Agree Terms: Record period, commission, and insurance.
  • 04
    4. Sign and Date: Capture signatures and effective date.

Typical consignment workflow from delivery to payment

A clear workflow reduces lost inventory and ensures timely remittance to the consignor.

  • Delivery: Consignor delivers goods to consignee.
  • Inventory: Consignee logs items and condition.
  • Sale: Item is marketed and sold by consignee.
  • Remittance: Proceeds and accounting sent to consignor.

Essential components of a professional Consignment Form

Include these elements to make the agreement operationally complete and legally clear for both consignor and consignee.

Parties

Full legal names, business addresses, and tax identification for consignor and consignee to support payment processing and any required IRS reporting.

Goods and Condition

Itemized descriptions, serial numbers, and condition statements plus photographs or attachments to reduce later disputes over damage or missing items.

Term and Termination

Clear start/end dates, automatic renewal language if applicable, and notice periods for early termination to avoid ambiguity about return obligations.

Compensation and Fees

Commission rate or fixed fee, schedule for remittance, handling of refunds or returns, and responsibility for transaction costs.

Insurance and Liability

Who must insure the goods, minimum coverage amounts, and allocation of risk for loss, theft, or damage while in custody.

Accounting and Reporting

Frequency of inventory reports and sales statements, method of calculation, inspection rights, and access to original sales documentation.

Supporting clauses commonly included

These auxiliary clauses address important but sometimes overlooked areas that affect enforcement and operations.

Dispute Resolution

Specify governing law and forum for disputes, and whether arbitration or small-claims procedures apply.

Warranties

Consignor’s representations about title, non-infringement, and absence of liens on consigned goods.

Returns and Refunds

Procedure for returns, restocking fees if any, and how refunds affect commissions.

Data Privacy

How buyer and consignor personal data collected during sales is used, stored, and retained.

Configuring an online consignment workflow

Set up fields and routing to mirror the paper process and capture required metadata for accounting and compliance.

Field Configuration
Upload Document Accept DOCX and PDF; maintain original copy.
Place Fields Signature, initials, date, and itemized table.
Authentication Email or SMS code for consignee and consignor.
Routing Order Sender → Consignee → Consignor for final approval.

Digital signing and file-format considerations

Ensure the platform can attach an audit certificate and export signed records for accounting systems and legal retention.

  • Formats: PDF, DOCX, and Excel supported.
  • Integrations: Salesforce, NetSuite, Google Workspace.
  • Authentication: Email, SMS, and SSO options.

Typical timing and processing expectations

Consignment transactions have recurring timelines for reporting, payment, returns, and contract renewal; align contract language to these operational cycles.

Receipt Acknowledgment:

Immediate or within 48 hours of delivery.

Inventory Reporting:

Monthly or per-sale reporting, as specified.

Payment to Consignor:

Commonly net 30 days after sale or monthly remittance cycle.

Return Window:

Often 14–30 days after unsold term ends.

Termination Notice:

30–60 days typical for non-renewal or early termination.

Key milestones from agreement to reconciliation

Track milestone stages to ensure inventory control, timely payments, and contract compliance throughout the consignment lifecycle.

01

Agreement Execution

Parties sign; effective date established.

02

Goods Delivery

Consignor delivers items to consignee, documented by inventory list.

03

Sales Period

Items are offered for sale per marketing and display terms.

04

Accounting Reconciliation

Consignee issues sales report and remittance to consignor.

Common mistakes to avoid when preparing a Consignment Form

  • Vague item descriptions that lack serial numbers or photos, leading to disputes over what was delivered versus what sold.
  • Unclear payment timing or calculation method for commissions, which can delay remittances and cause accounting errors.
  • Failure to specify insurance responsibilities and coverage amounts, creating gaps if goods are damaged or stolen.
  • Not defining termination or return procedures, causing uncertainty about who bears return shipping or storage costs.

Risks and consequences of an incorrect or incomplete Consignment Form

Title Dispute: Loss of legal claim to sold items
Sales Tax Liability: Unexpected tax obligations
Inventory Loss: Uncompensated damage or theft
Payment Delays: Late or contested remittances
Contract Breach: Claims for damages
Privacy Breach: Exposure of customer or consignor data

How a Consignment Form differs from a Bill of Sale

This comparison clarifies whether rights transfer at sale or title remains with the consignor until sale proceeds are remitted.

Criteria Consignment Form Bill of Sale
Transfer of Ownership no (until sale) yes (immediate)
Inventory Custody consignee custody only buyer custody after sale
Sales Proceeds Handling consignee remits proceeds seller keeps proceeds
Typical Use retail/consignment sales direct sale transactions

Frequently asked questions about Consignment Forms

Answers to common operational and legal questions that arise when creating, signing, and enforcing Consignment Forms.


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Typical eSignature pricing and capabilities for Consignment Form workflows

Compare core pricing and capabilities relevant to consignment document signing and bulk remittance workflows. signNow is listed first in the table for consistency.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial No No Yes, limited Yes, limited
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Practical tips to speed processing and reduce disputes

Use consistent templates, clear itemization, and documented inspection records to simplify reconciliation and legal review.

Use precise item records
Attach photos and serial numbers to each line item, and require consignee sign-off on condition at delivery.
Standardize payment terms
Specify commission math, timing for remittance, and handling of refunds to avoid conflicting expectations.
Preserve audit evidence
Keep signed copies with audit trails, timestamps, and any communication logs to support remittance and dispute claims.
Review tax treatment
Confirm who reports and remits sales tax and whether backup withholding or Form 1099 considerations apply.

Use-case examples showing how Consignment Forms are applied

Real-world scenarios illustrate practical clauses and outcomes for common consignment arrangements.

Gallery Consignment

A local art gallery accepted works on consignment with a 40% commission

  • Gallery logged condition and sale price at point of sale
  • The consignor received monthly statements and net remittances; photography attached to the form avoided later provenance disputes.

Retail Apparel

An independent designer supplied seasonal clothing on consignment

  • Items were barcoded and inventoried at delivery
  • Standardized return windows and restocking fees in the form streamlined reconciliation and reduced inventory shrink.

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