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Deed of Preservation Easement and Agreement

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TERM HISTORIC PRESERVATION EASEMENT

THIS TERM PRESERVATION EASEMENT DEED, made this day of , 20 , by and between ("Grantor") with a principal place of business at , and ("Grantee") with a principal place of business at .

PURPOSE

This Easement is granted pursuant to New Hampshire RSA 477: 45-47 as well as RSA 227-M to assure that the architectural, historic and cultural features of the , in , New Hampshire, will be retained and maintained in substantially their current or better condition for conservation and preservation purposes for the term of this Easement.

WITNESSETH:

WHEREAS, Grantor is owner in fee simple of certain real property located in , New Hampshire, more particularly described in Legal Description of Property (Exhibit A) attached hereto and incorporated herein (hereinafter "the Property"), said Property including the following improvements:

WHEREAS, Grantor and Grantee wish to guarantee the preservation of the historical character and architectural qualities of the Property, as provided in N.H. RSA 477:45-47 and to impose "preservation restrictions" on said site and improvements as that term is used in N.H. RSA 477:46; (hereafter "the Act");

WHEREAS, the Building stands as a significant example of in New Hampshire, illustrates aesthetics of design and setting, and possesses integrity of materials and workmanship;

WHEREAS, the Building stands as a physical symbol of the civic heritage of the community of and the State of New Hampshire;

WHEREAS, because of its architectural, historical, and cultural significance the Building was listed in the National Register of Historic Places on under Section 170(h)(4)(B) of the Code;

WHEREAS, Grantor and Grantee recognize the architectural, historical, cultural and community values (hereinafter "preservation values") and significance of the Property, and have the common purpose of preserving the aforesaid preservation values and significance of the Property;

WHEREAS, the Property’s preservation values are documented in a report, drawings, and photographs (hereinafter “Baseline Documentation”) incorporated herein by reference as Exhibit C, which Baseline Documentation the parties agree provides an accurate representation of the Property as of the effective date of this grant.

WHEREAS, the Baseline Documentation (Exhibit C) shall consist of the following: LCHIP Baseline Documentation Form and photographs showing general exterior elevations, significant architectural details and physical condition of the building;

GRANTOR'S COVENANTS

2. Grantor's Covenants: Covenant to Maintain. Grantor agrees at all times to maintain the Buildings in the same or better structural condition and state of repair as that existing on the effective date of this Easement.

2.1 Grantor's Covenants: Prohibited Activities. The following acts or uses are expressly forbidden on, over, or under the Property, except as otherwise conditioned in this paragraph:

(a) the Buildings shall not be demolished, removed, or razed except as provided in paragraphs 7 and 8;

(b) no action shall be undertaken which would adversely affect the structural soundness of the Building;

(c) nothing shall be erected or allowed to grow on the Property which would impair the visibility of the Property and the Buildings from street level;

(d) no other buildings or structures, including, but not limited to satellite receiving dishes (small rooftop dishes excluded), camping accommodations, or mobile homes, shall be erected or placed on the Property hereafter except for temporary structures required for the maintenance or rehabilitation of the Property, such as construction trailers;

(e) the dumping of ashes, trash, rubbish, or any other unsightly or offensive materials is prohibited on the Property;

(f) the Property shall not be divided or subdivided in law or in fact and the Property shall not be devised or conveyed except as a unit;

(g) no above-ground utility transmission lines, except those reasonably necessary for the existing Buildings, may be created on the Property, subject to utility easements already recorded;

(h) subject to the maintenance covenants of paragraph 2 hereof, the following features located within the interior of the Building, shall not be removed, demolished, or altered: interior plaster and stenciling.

(i) in accordance with RSA chapter 227-M:14, notwithstanding any other provision of law relating to the disposal of publicly-owned real estate, no deviation in the uses of any resource asset acquired under the program to uses or purposes not consistent with the purposes of RSA chapter 227-M shall be permitted;

(j) the sale, transfer, conveyance or release of any resource asset from the public trust is prohibited except as provided in RSA 227-M:13.

2.2 Grantor’s Covenants: Covenant of Stewardship. Grantor agrees to submit on an annual basis (in keeping with the date of conveyance of this Easement), a stewardship report to the Grantee.

GRANTOR'S CONDITIONAL RIGHTS

3. Conditional Rights Requiring Approval by Grantee. Without the prior express written approval of the Grantee, Grantor shall not undertake any of the following actions:

(a) increase or decrease the height of, make additions to, change the exterior construction materials or finishes of, or move, improve, alter, reconstruct, or change the facades (including fenestration) and roofs of the Building;

(b) erect any external signs or external advertisements except permitted exceptions;

(c) make permanent substantial topographical changes; and

(d) change the use of the Property to another use.

4. Standards for Review. In exercising authority to review construction, alteration, repair, or maintenance, Grantee shall apply the Secretary's Standards.

5. Public Access. Grantor shall make the Property and interior of the Buildings accessible to the public during regular operating hours.

GRANTOR'S RESERVED RIGHTS

6. Grantor's Reserved Right to Permit Archaeological Investigations. The Grantor reserves the right to permit archaeological investigations on the property after receiving written approval from the Grantee.

7. Casualty Damage or Destruction. In the event that the Buildings or any part thereof shall be damaged or destroyed by fire, flood, windstorm, hurricane, earth movement, or other casualty, Grantor shall notify Grantee in writing within fourteen (14) days of the damage or destruction.

8. Review After Casualty Damage or Destruction. If Grantor and Grantee agree that the Purpose of the Easement will be served by such restoration/reconstruction, a schedule shall be established.

9. Insurance. Grantor shall keep the Property covered against loss and name Grantee as an additional insured.

10. Indemnification. Grantor hereby agrees to indemnify and hold harmless Grantee from claims arising out of the Property.

11. Taxes. Grantor shall pay all general taxes, special taxes, assessments, water charges, sewer service charges, and other charges which may become a lien on the Property.

ADMINISTRATION AND ENFORCEMENT

12. Written Notice. If to Grantor, then at ; and if to Grantee, then to .

13. Evidence of Compliance.

14. Inspection.

15. Grantee's Remedies.

16. Notice from Government Authorities.

17. Notice of Proposed Sale.

18. Liens.

19. Plaque. Grantor agrees to provide and maintain a plaque on the Property, which plaque shall not exceed 9 by 11 inches in size.

BINDING EFFECT; ASSIGNMENT

20. Runs with the Land.

21. Assignment. Grantee may convey, assign, or transfer this Easement to a unit of federal, state, or local government or to a similar organization.

22. Recording and Effective Date. Grantor shall do and perform at its own cost all acts necessary to the prompt recording of this instrument in the land records of the County Registry of Deeds.

22.1 Expiration Date. Without further action, this easement will expire years to the day after the date of the signing of this agreement between Grantor and Grantee.

EXTINGUISHMENT

23. Extinguishment.

INTERPRETATION

24. Interpretation.

25. Amendment.

THIS EASEMENT and attached exhibits reflect the entire agreement of Grantor and Grantee.

TO HAVE AND TO HOLD, the said Preservation Easement, unto the said Grantee and its successors and permitted assigns.

IN WITNESS WHEREOF, Grantor and Grantee have set their hands under seal on the days and year set forth below.

Granting of Easement

WITNESS:

Print Name:

Date:

GRANTOR:

Print Name:

Date:

Justice of the Peace/Notary Public

STATE OF NEW HAMPSHIRE

COUNTY OF

The foregoing instrument was acknowledged before me this day of , .

Acceptance of Easement

WITNESS

Print Name:

Date:

GRANTEE

Print Name:

Date:

Justice of the Peace/Notary Public

STATE OF NEW HAMPSHIRE

COUNTY OF

The foregoing instrument was acknowledged before me this day of , .

SCHEDULE OF EXHIBITS

Exhibit A Legal Description of Property

Exhibit B Project Agreement

Exhibit C Baseline Documentation

The Baseline Documentation produced in two counterparts, one to be retained by the Grantee and one to be retained by the Grantor, and incorporated herein by reference provides an accurate representation of the Property as of the effective date of this easement.

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What the Deed of Preservation Easement and Agreement Is

A Deed of Preservation Easement and Agreement is a recorded legal instrument that restricts, preserves, or protects specified conservation, historic preservation, or land-use attributes of real property. It grants enforceable rights to an easement holder — often a land trust, government entity, or preservation organization — to inspect, monitor, and prevent activities that would impair the protected features. The deed describes the parcel, enumerates permitted and prohibited uses, sets enforcement and remediation powers, and typically runs with the land so the restrictions survive transfers of title.

Why a Preservation Easement Matters for Property and Community

Preservation easements protect historic, ecological, or scenic values while retaining private ownership and tax benefits where applicable. They create durable restrictions recorded against title, provide a clear enforcement mechanism, and can support eligibility for conservation tax deductions or local incentives when drafted to meet statutory requirements.

Why a Preservation Easement Matters for Property and Community

Who Typically Prepares and Signs These Easements

Parties commonly involved include property owners, easement holders (land trusts or public agencies), and closing attorneys or title companies who record the deed.

  • Property owners seeking to protect historic or environmental features while retaining title and limited use rights.
  • Nonprofit land trusts or municipal preservation agencies accepting and enforcing easements.
  • Title companies and closing attorneys responsible for recording and ensuring clear chain of title.

Core Elements Found in a Professional Preservation Easement

A professionally drafted Deed of Preservation Easement and Agreement balances precise restrictions with implementable monitoring and enforcement provisions tailored to the property and jurisdiction.

Legal Description

A metes-and-bounds or recorded-lot description and parcel identifier that unambiguously locates the property for recording and title search purposes.

Granting Clause

Language by which the owner conveys the easement interest to the holder, describing the interests granted, duration (usually perpetual), and whether rights are exclusive or nonexclusive.

Permitted Uses

A clear list of activities the owner may continue (e.g., residence, agriculture), including any maintenance standards and landscape management requirements.

Prohibited Actions

Specific prohibitions (e.g., subdivision, removal of designated features) with examples and thresholds for what constitutes a violation.

Enforcement Rights

Holder’s inspection rights, notice and cure procedures, remedies (injunctive relief, restoration), and allocation of enforcement costs.

Recording & Successors

Directions that the deed be recorded in county land records and that obligations run with the land, binding subsequent owners and successors in interest.

Step-by-Step: Completing the Easement Deed

Follow this sequence to prepare, sign, and record a Deed of Preservation Easement and Agreement with reduced risk of defects.

  • 01
    Prepare Draft: Assemble title info and draft restrictions
  • 02
    Holder Review: Holder approves language and monitoring terms
  • 03
    Signatures: Owner and holder sign in presence of notary
  • 04
    Record: Submit to county recorder for public notice

How to Configure a Digital Workflow for Easement Execution

Design a workflow that enforces signer order, notarization, and delivery of fully executed copies to all parties.

Field Configuration
Signer Order Owner first, holder second
Notary Step Add notarization field with witness options
Certificate Delivery Auto-send executed PDF to all parties
Retention Save final signed copy to secure repository

Digital Signing and eSubmission Essentials

Use a platform that supports ordered signing, notarization workflows, and a robust audit trail to document intent and attribution.

  • Authentication: Email, SMS, or ID verification
  • Notary Support: Remote or in-person notarization
  • Audit Trail: Timestamped action history

Where to File, Send, or Submit the Executed Deed

After execution and notarization, the deed must be recorded in the county recorder or land records office where the property is located; distribution follows recording.

  • County Recorder: Record original deed for priority
  • Title Company: Deliver copy for title update
  • Easement Holder: Retain executed copy and monitoring schedule
  • Owner: Keep an official recorded copy

Typical Timing and Recording Considerations

Timing affects priority, tax benefits, and enforcement; act promptly after signature to avoid intervening liens or title issues.

Effective Date Selection:

Choose an effective date that aligns with closing or transfer timing.

Recording Promptly:

Record as soon as possible to preserve priority against subsequent interests.

Tax Filings:

If claiming tax benefits, follow IRS substantiation rules and consult IRC §6501(a) timing.

Monitoring Schedule:

Set recurring inspection dates in the agreement to support enforcement.

Title Update:

Ask title company to note the recorded easement on the owner’s policy.

Key Milestones from Draft to Recorded Easement

Milestones below show the critical path for completing a preservation easement transaction and securing recording priority.

01

Draft Completion

Finalize language and exhibits before signature.

02

Signatures Obtained

Execute with required notarization and witnesses.

03

Recording Filed

Submit original deed to county recorder.

04

Post-Recording Actions

Distribute recorded copies and update title records.

Common Mistakes to Avoid When Preparing the Easement

  • Using vague restriction language that leaves enforcement and interpretation open to dispute and litigation rather than clearly defining prohibited activities.
  • Failing to include an adequate legal description or exhibit map, resulting in ambiguous boundaries and potential recording defects.
  • Omitting inspection, notice, or cure procedures that the holder needs to enforce the easement or obtain remedies for violations.
  • Neglecting to verify local recording and witness requirements prior to execution, which can delay funding or invalidate priority.

Consequences of an Incorrect or Defective Easement

Recording Defect: Clouded title; corrective documents required
Enforceability Risk: Holder may lack remedies
Tax Disallowance: IRS may deny deduction
Costly Litigation: Legal fees and court costs
Loss of Priority: Later liens may take precedence
Administrative Fines: Local penalties for noncompliance

Real-World Examples of Digital Execution for Property Documents

Organizations and property owners use digital signing to speed closings and maintain compliant records for recorded instruments.

Tim Martin — Martin Properties

Tim Martin used digital signing to execute property-related documents quickly

  • Mobile and offline signing enabled completion across locations
  • "I can process and execute all of these documents online with 100% compliance and built-in security. Whether on mobile or working offline, I can get forms back to their necessary parties efficiently."

Brian Fitzgibbons — Optica Ventures LLC

Optica’s team streamlined property closing packets using an eSignature workflow

  • Reduced turnaround time and simplified customer experience
  • "The interface is simple and easy-to-use for our team; more importantly, it is just as easy for our customers."

eSignature Pricing and Feature Snapshot for Easement Workflows

Compare starting price and key capabilities across common eSignature providers to match volume, notary, and compliance needs; signNow is listed first per vendor convention.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Frequently Asked Questions About Preservation Easements and eSigning

Answers to common procedural and legal questions when preparing, signing, and recording a Deed of Preservation Easement and Agreement.


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