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Charity Donation Grant Application Form

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Luzerne County Bar Association Charitable Foundation, Inc.

Luzerne County Court House, Room 23

200 North River Street

Wilkes-Barre, PA 18711

Telephone # (570) 822-6712    Fax # (570) 822-8210

APPLICATION FOR A GRANT FOR 2015

(Needs to be Received by March 15th)

Date:

hereby applies to Luzerne County Bar Association Charitable Foundation, Inc. for a Grant and submits the following information in support thereof:

Full Name of Organization:

Full Name & Title of Applicant:

Address:

Telephone # and IRS Exemption Certificate #

*I certify, in completing this form, that our charitable organization is a registered 501(c) Non-profit corporation.

Amount of Grant Requested:

Purpose that the Grant will be used for:

(Use an additional sheet if necessary – Also attach any explanatory materials)

Please disclose whether your organization has ever received a Grant from our Foundation previously:

If the answer above is “Yes,” please disclose the year and amount received by your organization:


Does your organization have an Executive Director or other administrator/manager (whether full-time or part-time):

If the answer above is “Yes,” is this position a salaried position?:

Does your organization have any salaried staff (whether full-time or part-time or whether temporary, permanent, or seasonal):

If the answer above is “Yes,” please list the number of staff:

Please Provide the Names and Titles of the Officers Of Your Organization:

Please Provide the Names of the Members Of Your Organization’s Board of Directors:


Please provide any additional comments or information that you deem is relevant to your Grant application or would like to make known to the Luzerne County Bar Association Charitable Foundation, Inc.:

Submitted by:

(Please sign your name)

(Please print your name)

Return this form with any Attachments to the following:

Luzerne County Bar Assn. Charitable Foundation

c/o The Secretary

Luzerne County Court House, Room 23

200 North River Street

Wilkes-Barre, PA 18711

Or email to Joseph.Burke@luzernecounty.org

Enter text✕

What the Charity Donation Grant Application Form Is

The Charity Donation Grant Application Form is a structured request used by nonprofit organizations, community groups, and public entities to seek donation or grant funding from foundations, corporations, or government sponsors. It gathers organizational identifiers, project descriptions, requested amounts and budgets, timelines, measurable outcomes, authorized signatories, and required attachments such as IRS determination letters and program budgets. A complete, consistent form helps funders evaluate eligibility, document awards, and maintain an auditable record for compliance and reporting whether submitted on paper or electronically with an audit trail.

Why a Complete Application Matters

A well-prepared Charity Donation Grant Application Form clarifies the request, speeds reviewer assessment, reduces follow-up questions, and creates a documented basis for award terms and reporting obligations under donor or grantor rules.

Why a Complete Application Matters

Who Typically Prepares and Submits This Form

Organizations of varying size prepare these forms; responsibilities differ by role and internal approval processes.

  • Grant officers and program managers who collect program details, budgets, and performance metrics for review.
  • Executive directors or board designees who review, approve, and sign final submission documents.
  • Finance or compliance staff who attach IRS determination letters, budgets, and audit or reporting history.

Clear role assignment improves accuracy and ensures the correct signatory authority completes the form.

Representative Signers and Approvers

Grant Manager

A Grant Manager prepares the application content, compiles attachments, and coordinates internal review. This person typically confirms project budgets and outcome metrics and acts as the primary contact for clarifying information requested by the funder.

Executive Director

The Executive Director or authorized board officer provides organizational approval, confirms compliance with bylaws, and signs for binding commitments. Their signature confirms accuracy of representations and authorization to accept restricted funds if awarded.

Core Sections to Include in a Professional Form

A Charity Donation Grant Application Form should be organized to give reviewers rapid access to eligibility facts, financials, and impact plans while making it easy to attach supporting documents.

Applicant Details

Legal entity name, DBA, EIN, mailing and physical address, primary contact name and email, and phone number for follow-up.

Project Summary

Concise description of the project or program, objectives, target population, geographic scope, and anticipated outcomes.

Budget & Use of Funds

Line-item budget showing how requested funds will be used, total project budget, other funding sources, and per-unit cost where applicable.

Timeline & Deliverables

Start and end dates, major milestones, reporting dates, and final deliverables the funder can expect.

Attachments

IRS 501(c)(3) determination (if applicable), audited financial statements, project budget spreadsheet, letters of support, and board list.

Signatures

Authorized signatory block with printed name, title, signature, and date; include signature permission or attestation language as required.

Step-by-Step: How to Complete the Form

Follow these steps to prepare, validate, and submit a complete application that meets standard funder expectations.

  • 01
    Gather Documents: Collect IRS letter, budgets, and audited financials before you begin.
  • 02
    Draft Responses: Complete narrative fields offline and validate numbers for consistency.
  • 03
    Attach Evidence: Upload supporting PDFs and ensure file names are descriptive.
  • 04
    Review & Sign: Have authorized approver review, sign, and date prior to submission.

Configuring an Online Submission Workflow

Set up an electronic workflow so reviewers, signers, and finance staff receive the right fields and notifications in order.

Field Configuration
Authentication Email link with optional SMS code for signer identity
Conditional Fields Show budget detail only when requested amount exceeds threshold
Attachments Require PDF for IRS determination and Excel for budget
Notifications Auto-notify finance and program lead after final signature

Where to Send or File Completed Forms

Typical submission routes depend on the funder; use the funder's specified channel and retain proof of submission.

  • Online Portal: Upload completed form and attachments through funder’s portal.
  • Email Submission: Send signed PDFs to the funder’s grants inbox when permitted.
  • Physical Mail: Send printed originals by certified mail if required.
  • In-Person Delivery: Deliver to funder office when guidelines require original signatures.

Digital Signing and eSubmission Considerations

Choose a platform that supports required authentication, attachments, and an audit trail for signed submissions.

  • File Formats: PDF, DOCX, and XLSX accepted
  • Integrations: Salesforce, Microsoft 365, Google Workspace
  • Authentication: Email link, SMS code, or KBA

Typical Deadlines and Timing You Should Track

Grant cycles vary; note submission deadlines, internal approval cutoffs, and reporting dates to ensure compliance.

Application Deadline:

Set by funder; missing it usually disqualifies the request

Award Notification Window:

Often 4–12 weeks after deadline depending on funder review capacity

Disbursement Schedule:

May be single payment or milestone-based; check funder terms

Reporting Deadline:

Interim and final reports typically set in award terms

Appeal or Correction Period:

Some funders permit corrections within a short window

Key Milestones from Preparation to Award

Track these sequential stages so internal reviews and approvals align with funder timelines.

01

Internal Preparation

Compile documents and draft narratives before internal deadline.

02

Internal Approval

Board or executive sign-off required before external submission.

03

Submission

Submit complete package via the funder’s preferred channel.

04

Award & Onboarding

Execute grant agreement and set up fund accounting.

Common Mistakes to Avoid

  • Incomplete budgets that omit matching funds or in-kind support create reviewer uncertainty and may delay approval.
  • Mismatched names or incorrect EIN entries prevent verification of tax-exempt status and can halt processing.
  • Missing attachments such as audited statements or IRS determination letters often trigger immediate disqualification.
  • Submitting close to the deadline without internal approvals risks rejection if corrections are requested.

Consequences of Errors or Misrepresentations

Application Rejection: Incomplete forms may be declined
Funding Delay: Errors can postpone disbursement
Required Repayment: Misuse of funds can trigger repayment
Loss of Eligibility: Repeated issues risk future funding
Audits: Material misstatements may trigger audit
Legal Exposure: Fraudulent claims can lead to civil penalties

Security and Compliance for Electronic Submissions

Encryption: TLS 1.2/1.3 in transit
At-Rest Protection: AES-256 encryption at rest
Certifications: SOC 2 Type II and ISO 27001
HIPAA Support: HIPAA available with BAA
Audit Trail: Timestamped actions and IP logs
Accessibility: WCAG 2.0 Level AA compliance

eSignature Pricing Comparison (signNow First)

Common vendor pricing and capability differences for teams that need electronic signatures and secure submission workflows.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by plan Varies by plan Trial available Varies by plan
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

How This Form Differs From a Donation Receipt

Understanding the distinction between a pre-award grant application and a post-award donation receipt helps with recordkeeping and tax compliance.

Document Type Grant Application Donation Receipt
Primary Purpose request funding acknowledge payment
Timing pre-award post-award
Supporting Evidence budgets and proposals payment confirmation
Tax Function not a tax receipt used for donor tax records

Practical Use Cases and Outcomes

Illustrative scenarios show how a complete application reduces friction and supports timely awards.

Community Health Project

A small clinic compiled a full application with audited statements and measurable outcome metrics

  • reviewer requested minor budget clarifications
  • award accepted, enabling expedited onboarding and a structured six-month reporting schedule.

School Enrichment Grant

An elementary school submitted program goals, student counts, and vendor quotes

  • funder required proof of matching funds
  • award released after verification, improving program delivery in the next term.

Frequently Asked Questions

Answers to common questions about signing, notarization, submission, and retention for Charity Donation Grant Application Forms.


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