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Employee Proprietary Rights Acknowledgment Agreement

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Employee Proprietary Rights Acknowledgment Agreement

Agreement made on the (date), between (Name of Employee) of , referred to herein as Employee, and (Name of Employer), a corporation organized and existing under the laws of the state , with its principal office located at , referred to herein as Company or Party.

Whereas, Company is engaged in the business to develop, deploy and operate next generation media and communications network based services to single-family, multi-family, high-rise, resort and hospitality properties; and

Whereas, Company has offered employment to the Employee and Employee desires or has accepted said offer of employment; and

Whereas, Employee is willing to be employed or continue employment by the Company, and the Company is willing to employ or continue to employ Employee, based in material part on the terms, covenants and conditions hereinafter set forth;

Now, therefore, for and in consideration of the mutual covenants contained in this agreement, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties agree as follows:

A. Definitions As Used in this Agreement

Company means , its successors and assigns, and any of its present or future subsidiaries, affiliates, or organizations controlled by, controlling, or under common control with it, and all foreign related companies.

B. Competing Business means any business, regardless of the legal form in which it is carried out, which competes, directly or indirectly with the business of the Company, including, but not limited to, the development, deployment and operating of next generation media and communications network based services to single-family, multi-family, high-rise, resort and hospitality properties.

C. Proprietary Information means trade secrets or any other information disclosed to Employee or known to Employee as a consequence of or through his or her relationship with the Company which is not public knowledge, including, but not limited to, information relating to research, development, inventions, manufacture, purchasing, accounting, engineering, marketing, merchandising, patents, copyrights, proprietary information, trade secrets, systems, procedures, manuals, confidential reports, and lists of customers, as well as the nature and type of services rendered by the Company, the equipment and methods used and preferred by the Company’s customers, and the fees paid by them and selling.

D. Inventions means all right, title and interest relating to any and all inventions, works of authorship, mask works, designs, know-how, ideas and information made or conceived or reduced to practice, in whole or in part, by Employee during the term of his/her employment with the Company to the fullest extent allowed by law.

1. Inventions

With respect to Inventions made or conceived by Employee, either solely or jointly with others, during the term of his/her employment by the Company or within two (2) years after termination of such employment, if such Invention in whole or in part is based on or related to Proprietary Information:

A. Employee agrees to inform the Company promptly and fully of such Inventions by a written report, setting forth in detail the procedures employed and the results achieved.

B. Employee will apply, at the Company's request and expense, for United States and foreign letters patent either in his/her name or otherwise as the Company shall desire.

C. Employee hereby assigns and agrees to assign to the Company all of his/her rights to such Inventions and to applications for United States and/or foreign letters patent granted upon such Inventions.

D. Employee acknowledges and agrees to deliver promptly to the Company, without charge to the Company but at its expense, such written instruments and do such other acts as may be necessary to obtain and maintain United States and/or foreign letters patent and to vest the entire right and title thereto in the Company.

E. Company shall also have the perpetual, irrevocable, worldwide, non-exclusive, sub-licensable, royalty-free right and license to use, exploit and exercise in its business, and to make, use and sell products, processes and/or services derived from any inventions, discoveries, concepts and ideas.

E. To the extent allowed by law, the provisions contained in this Section 1 includes all rights of paternity, integrity, disclosure and withdrawal and any other rights that may be known as or referred to as moral rights.

2. Disclosure of Proprietary Information

A. Except as required in connection with Employee’s duties as an employee of the Company, Employee agrees that Proprietary Information of the Company shall not be disclosed by Employee, or any person or entity related to Employee, to any individual, corporation or other third party without the express written permission of the Chief Executive Officer of the Company.

B. Upon termination of Employee’s employment with the Company, all documents, records, notebooks, and similar repositories of or containing Proprietary Information, including copies thereof, then in his/her possession, whether prepared by Employee or others, will be left with the Company.

C. Employee recognizes that the Company has received and in the future will receive from third parties confidential or proprietary information, and that the Company will have a duty to maintain the confidentiality of such information and use it only for certain limited purposes.

D. The Parties hereby stipulate and agree that violation or breach of the terms of this Paragraph shall be a material breach of this Agreement.

Employee agrees that he or she shall also be subject to the Company’s Business Asset Protection Agreement as delineated in the Company’s employee handbook, as may be amended from time to time.

4. Acknowledgment of Proprietary Rights

Employee specifically acknowledges that all computer software in various stages of development and all related designs, drawings, specifications, models, and data developed or acquired by Employee during the course of his/her employment by the Company shall be considered to be Proprietary Information belonging solely to the Company, and that Employee shall have no rights with respect to such Proprietary Information.

5. Use of Confidential or Proprietary Information

Employee further agrees that he/she will not use, nor make available to any other party, any Confidential or Proprietary Information as defined under the terms of this Agreement in any manner except as specifically approved by the Chief Executive Officer of the Company. This covenant shall be in force during the term of his/her employment with the Company, and shall continue in force subsequent to his/her termination of employment.

6. Non-Competition Agreement and Solicitation Prohibition

Because the Company will be sharing Proprietary Information with Employee, Employee recognizes that the Company is entitled to be protected for a reasonable period of time against the possibility that he/she may provide any benefit to a Competing Business. Therefore:

A. While employed by the Company, and for two years thereafter, Employee agrees that he/she shall not, directly or indirectly, become employed by, engage in, be interested in or provide any benefit to any Competing Business.

B. Employee agrees not to become associated with any Competing Business, either directly or indirectly, as an equity owner, employee, representative, agent, consultant, director, officer, lender or advisor and he/she will not seek or accept any direct or indirect compensation from any such Competing Business.

C. Employee further agrees that during the term of his/her employment by the Company and for two years thereafter Employee will not in any manner whatsoever participate in the inducement of any Company employee to leave his or her employment or in the identification, recruitment or hiring of any Company employee by a Competing Business.

D. Employee further agrees that should he/she seek employment outside the Company while employed by the Company and for two years thereafter Employee will advise all prospective employers of the existence and terms of this Confidentiality and Noncompetition Agreement.

7. Prior Employment

A. Employee’s performance of all the terms of this Agreement and as an employee of the Company does not and will not breach any agreement to keep in confidence proprietary or confidential information.

B. Employee has not entered into, and will not enter into, any agreement, either written or oral, in conflict herewith.

C. Employee will not bring with him/her to the Company or use in the performance of his/her responsibilities for the Company, any materials or documents of any former employer, which are not generally available to the public, unless written authorization from the former employer has been obtained.

D. Employee will not breach any obligation of confidentiality that he/she has to any former employer during the term of his/her employment with the Company.

E. Prior Inventions and Original Work

Employee has attached hereto, as Exhibit A, a list describing all inventions, original works of authorship, developments, improvements and trade secrets which were made by him/her prior to his/her employment with the Company, which belong to Employee, which relate to the Company's business and/or products, and which he/she has not assigned to the Company.

F. Nothing contained in this Agreement changes, or will be construed to change, the at will nature of the Employee’s employment by the Company.

G. This Agreement is for the unique personal services of Employee and is not assignable or delegable in whole or in part by Employee without the consent of the Board of Directors of the Company.

8. Severability

The invalidity of any portion of this Agreement will not and shall not be deemed to affect the validity of any other provision.

9. No Waiver

The failure of either party to this Agreement to insist upon the performance of any of the terms and conditions of this Agreement, or the waiver of any breach of any of the terms and conditions of this Agreement, shall not be construed as subsequently waiving any such terms and conditions.

10. Governing Law

This Agreement shall be governed by, construed, and enforced in accordance with the laws of the State of .

11. Notices

Unless provided herein to the contrary, any notice provided for or concerning this Agreement shall be in writing and shall be deemed sufficiently given when sent by certified or registered mail if sent to the respective address of each party as set forth at the beginning of this Agreement.

12. Attorney’s Fees

In the event that any lawsuit is filed in relation to this Agreement, the unsuccessful party in the action shall pay to the successful party, in addition to all the sums that either party may be called on to pay, a reasonable sum for the successful party's attorney fees.

13. Mandatory Arbitration

Any dispute under this Agreement shall be required to be resolved by binding arbitration of the parties hereto.

14. Entire Agreement

This Agreement shall constitute the entire agreement between the parties and any prior understanding or representation of any kind preceding the date of this Agreement shall not be binding upon either party except to the extent incorporated in this Agreement.

15. Modification of Agreement

Any modification of this Agreement or additional obligation assumed by either party in connection with this Agreement shall be binding only if placed in writing and signed by each party or an authorized representative of each party.

16. Assignment of Rights

The rights of each party under this Agreement are personal to that party and may not be assigned or transferred to any other person, firm, corporation, or other entity without the prior, express, and written consent of the other party.

17. Counterparts

This Agreement may be executed in any number of counterparts, each of which shall be deemed to be an original, but all of which together shall constitute but one and the same instrument.

18. Compliance with Laws

In performing under this Agreement, all applicable governmental laws, regulations, orders, and other rules of duly-constituted authority will be followed and complied with in all respects by both parties.

WITNESS our signatures as of the day and date first above stated.

 

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What the Employee Proprietary Rights Acknowledgment Agreement Is

The Employee Proprietary Rights Acknowledgment Agreement documents an employee’s recognition that intellectual property, inventions, trade secrets, and other proprietary work created during employment may be owned or licensed by the employer. It typically records assignment of rights, disclosure obligations, and obligations to preserve confidentiality and cooperate with prosecution of IP. The form clarifies effective date, scope (work-for-hire, inventions during employment, and related patents or copyrights), and post-termination duties. Employers use it to establish ownership expectations and reduce disputes; employees use it to acknowledge those obligations while retaining any excluded personal rights.

Why this Agreement Matters for Employers and Employees

Use this acknowledgment to set clear ownership of inventions and confidential information, reduce litigation risk, and document employee obligations for disclosure and cooperation. It supports compliance with company IP policy and provides contractual evidence of assignment and confidentiality commitments.

Why this Agreement Matters for Employers and Employees

Who Typically Completes and Stores This Agreement

Who signs or completes this form depends on role and hiring context; common signees include new hires and current employees with development duties.

  • New full-time employees involved in product, R&D, or software development are typical signers.
  • Contractors and consultants who create deliverables under scope should acknowledge assignment when engaged.
  • Human resources and hiring managers distribute and retain executed acknowledgments in personnel files.

Provide a signed copy to the employee and keep the original in the personnel record for compliance and audit purposes.

Core Clauses to Include in a Professional Acknowledgment

Key clauses define ownership, assignment procedures, confidentiality obligations, disclosure requirements, inventions reporting, and post-employment cooperation for IP protection and enforcement.

Ownership

States employer ownership of inventions created within scope of employment or using company resources; often includes work-for-hire and assignment of copyright to the employer thereby.

Invention Disclosure

Requires employees to promptly provide written disclosure of inventions and improvements during employment, with timelines and form or contact specified for reporting to the company’s IP coordinator.

Assignment Scope

Defines assignment of patent, copyright, and moral rights arising from work, including future inventions related to employer’s business and improvements on prior company technology and products.

Confidentiality

Obligates employee to protect confidential information, restrict disclosure, and use proprietary materials only for authorized business purposes, both during and after employment as required.

Exclusions

Specifies employee-owned inventions, prior inventions, and noncompany time or resources as exceptions; requires disclosure of preexisting IP attached as exhibit with dates and supporting documentation.

Post-Term Duties

Requires cooperation in patent prosecution, assignment of rights after termination, return of company property, and continued confidentiality; may include covenant not to sue or restricted use clauses.

Step-by-Step: How to Complete and File the Acknowledgment

Follow these steps to complete and file the Employee Proprietary Rights Acknowledgment Agreement accurately and consistently across HR records.

  • 01
    Review Policy: Read company IP policy before completing the form.
  • 02
    Fill Fields: Enter required info using specified formats.
  • 03
    Sign: Sign and date using allowed signature method.
  • 04
    File Copy: Provide employee copy and retain original in personnel file.

How to Configure an Electronic Workflow for This Form

Configure digital workflow options for distribution, authentication, and record retention when sending the agreement for signature.

Field configuration and routing settings Selected value or recommended configuration
Signing order and recipient roles Sequential or parallel; specify HR then manager
Authentication method and verification level Email link, SMS code, or advanced ID verification
Document retention and audit trail Retain signed PDF and audit log per retention policy
Notification, reminders, and escalation schedule Enable periodic reminders and escalation after specified days

Technical and Security Requirements for Digital Execution

Choose an eSignature solution that provides ESIGN/UETA compliance, audit trails, and configurable signer authentication for employment IP agreements.

  • Formats Supported: Accepts PDF, Word DOCX, and HTML formats.
  • Integrations: Connects with HRIS, ATS, and document storage.
  • Security Standards: TLS 1.2/1.3 and AES-256 encryption at rest.

Process Overview: Delivering, Signing, and Storing the Agreement

Process overview for delivering, signing, and storing the Employee Proprietary Rights Acknowledgment Agreement electronically securely.

  • Upload Document: Upload the signed template to HR document repository.
  • Assign Signers: Add employee and witness or manager as signers.
  • Authenticate Signer: Use email, SMS code, or ID verification depending on risk.
  • Store Audit: Save signed PDF and certificate with audit trail.

Timing: Key Deadlines and Response Windows

Key timing considerations for execution, disclosure windows, retention, and requests from third parties and audits.

Execution upon hire or promotion:

Employees should sign on or before start date; attach to personnel file.

Invention disclosure timing and required deadlines:

Report inventions promptly, typically within 30 days of conception or first reduction to practice.

Post-termination cooperation and duties period:

Cooperate with patent prosecution and assignment during and after employment as required.

Personnel file retention timeframe and access:

Keep original agreement per retention schedule; provide copies on request.

Responding to subpoenas or lawful requests:

Legal requests should be routed to legal counsel; preserve records immediately.

Key Milestones from Offer to Post-Execution

Major processing stages from initiation through post-execution IP enforcement activities and record retention and compliance audits.

01

Initiation

HR provides form at offer stage or first assignment.

02

Acknowledgment

Employee reviews, asks questions, and signs the agreement.

03

Filing

HR files original in personnel records and stores electronic copy.

04

Enforcement

Company may assert rights, seek assignment compliance, or pursue remedies.

Common Preparation Pitfalls to Avoid

  • Ambiguous scope language can create disputes over what was assigned; overly broad or vague invention definitions risk being unenforceable in court.
  • Failing to list prior inventions or attach exhibits may lead employees to claim ownership of preexisting work, complicating enforcement and litigation.
  • Using incorrect employer entity names or missing signatures can defeat assignment clauses and complicate prosecution of patents.
  • Not specifying disclosure timelines or required forms can delay reporting and increase risk that inventions are not timely transferred.

Risks and Consequences of an Incorrect or Missing Acknowledgment

Enforceability Risk: Ambiguous clauses may be voided.
Litigation Costs: Significant attorney fees possible.
Patent Loss: Employer rights may be disputed.
Tax Consequences: Potential income characterization issues.
Hiring Delays: Negotiations slow onboarding.
Regulatory Exposure: HIPAA or export control risks.

How Organizations Use Digital Acknowledgments in Practice

Real organizations use eSignature and agreement templates to collect employee IP acknowledgments remotely and keep auditable records for compliance and enforcement.

Tech Data

Tech Data standardized electronic execution of employee IP acknowledgments to accelerate onboarding and centralize records across distributed teams.

  • This reduced manual processing and improved audit readiness.
  • By storing signed acknowledgments with tamper-evident PDFs and audit trails, the company retained clear evidence of assignment and confidentiality obligations, eased internal reviews, and minimized delays when asserting IP rights or responding to legal inquiries.

Optica Ventures

A venture services firm used template acknowledgments to capture IP assignments from contractors and early employees across multiple projects and jurisdictions.

  • The approach improved turnaround and customer confidence.
  • Keeping electronic signatures and exportable certificates simplified due diligence during funding rounds and made it straightforward to demonstrate chain of title for innovations, reducing legal review time and preserving value for investors and employees.

Practical Recommendations to Improve Enforceability and Efficiency

Practical tips help avoid disputes, ensure enforceability, and streamline HR and legal workflows when deploying the acknowledgment agreement.

Use clear, narrow scope language
Craft invention definitions tied to company business and resources, list excluded activities, and avoid catching unrelated personal projects. Narrow scope reduces risk of judicial reformation and enhances enforceability while still protecting employer interests in relevant developments.
Attach a detailed prior inventions exhibit
Require employees to list prior inventions with dates and supporting documentation attached as an exhibit. This preserves employee rights, reduces future disputes, and gives the employer clear notice of what is excluded from assignment.
Document consideration and reference policies in agreement
Specify consideration where state law demands it, reference the company IP policy, and acknowledge that policy updates may modify procedures; clarity on consideration prevents challenges based on lack of mutuality.
Coordinate with patent counsel before enforcement actions
Engage patent counsel when inventions are disclosed to evaluate patentability, prepare assignments, and secure evidence. Early counsel preserves prosecution options and ensures assignment language meets statutory requirements.

How This Agreement Differs from Similar Documents

Compare the Employee Proprietary Rights Acknowledgment Agreement with similar documents to choose the appropriate instrument for your situation.

Document Type Primary Purpose Typical Use
Employee Proprietary Rights Acknowledgment assign ip employment acknowledgment
Invention Assignment Agreement assign patents standalone or closing document
NDA (Confidentiality Agreement) protect secrets limits disclosure, not ownership
Work-for-Hire Statement copyright assignment contractor deliverables ownership

Comparison: eSignature Vendor Pricing and Key Capabilities

Pricing and feature summary for common eSignature vendors, showing starting price and key capabilities relevant to executing employee IP acknowledgments.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes Yes Yes Yes Varies
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies Varies Varies

Frequently Asked Questions About Employee Proprietary Rights Acknowledgments

Answers to common questions about electronic execution, enforceability, state issues, and handling disputes related to the acknowledgment agreement.


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