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Employment Agreement for Part-Time Preschool Teacher

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Employment Agreement of Part Time Preschool Teacher

Employment agreement made (date), between , a not for profit corporation organized and existing under the laws of the state of , with its principal office located at , referred to herein as School, and , of , referred to herein as Employee.

Whereas, School operates a preschool for children ages through , and maintains an office at ; and

Whereas, Employee has been engaged and has had a great deal of experience as a preschool teacher; and

Whereas, Employee is willing to be employed by Employer, and Employer is willing to employ Employee, on the terms, covenants, and conditions set forth in this Agreement;

For and in consideration of the mutual covenants contained in this Agreement, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties agree as follows:

1. School agrees to employ Employee in a part-time status, and the Employee agrees to work for School as a preschool teacher in a part-time status. The employment will commence on .

2. The duties and responsibilities of Employee are set forth in the Teachers’ Handbook, as amended from time to time. Both parties agree that the foregoing list of duties and responsibilities as set forth in said Handbook are not exhaustive and may be changed, modified, or increased at the discretion of School.

3. The Employee's work schedule will vary according to the needs of the School.

4. As a part-time employee, Employee is not eligible to participate in any fringe benefits or retirement programs of School. Employee agrees that he is not entitled to receive the benefits which full time employees of School are entitled to receive and shall not be entitled to workers compensation, medical insurance, life insurance, paid vacations, paid holidays, pension, or profit sharing on account of his services to School.

5. Employee hereby releases, waives and discharges from all liability to Employee for any and all loss or damage, and any claim or damages resulting therefrom, resulting from the services of Employee to School, whether caused by the negligence of School or otherwise. Employee also agrees to indemnify School and hold them School harmless from any loss, liability, damage or cost Employee may suffer, whether caused by the negligence of the School or otherwise.

6. Employee will act as a preschool for a period of one year and subsequently for as long as it is agreeable between the parties. It is agreed that that Employee will hold the position during the aforesaid term of one year as long as Employee is, in opinion, efficient, conscientious, and productive. If Employee is not, in School’s opinion, efficient, conscientious, and productive, it remains within the discretion of School to relieve Employee of her employment by the full payment of whatever is owed Employee at the time of such termination.

7. The starting salary of Employee will be $ per . Except for increases in salary provided at the discretion of the School, the terms of this Agreement will remain in effect until amended in writing and signed by the School.

8. Employee agrees that during the term of this Agreement, and for a period of years after the end of such term, Employee will not disclose any information or data concerning the curricula, students, business or students of School, disclosed to or acquired by Employee in confidence at any time during the term of this Agreement.

9. Severability. The invalidity of any portion of this Agreement will not and shall not be deemed to affect the validity of any other provision. If any provision of this Agreement is held to be invalid, the parties agree that the remaining provisions shall be deemed to be in full force and effect as if they had been executed by both parties subsequent to the expungement of the invalid provision.

10. No Waiver. The failure of either party to this Agreement to insist upon the performance of any of the terms and conditions of this Agreement, or the waiver of any breach of any of the terms and conditions of this Agreement, shall not be construed as subsequently waiving any such terms and conditions, but the same shall continue and remain in full force and effect as if no such forbearance or waiver had occurred.

11. Governing Law. This Agreement shall be governed by, construed, and enforced in accordance with the laws of the State of .

12. Notices. Any notice provided for or concerning this Agreement shall be in writing and shall be deemed sufficiently given when sent by certified mail if sent to the respective address of each party as set forth at the beginning of this Agreement.

13. Mandatory Arbitration. Any dispute under this Agreement shall be required to be resolved by binding arbitration of the parties hereto. If the parties cannot agree on an arbitrator, each party shall select one arbitrator and both arbitrators shall then select a third. The third arbitrator so selected shall arbitrate said dispute. The arbitration shall be governed by the rules of the American Arbitration Association then in force and effect.

14. Entire Agreement. This Agreement shall constitute the entire Agreement between the parties and any prior understanding or representation of any kind preceding the date of this Agreement shall not be binding upon either party except to the extent incorporated in this Agreement.

15. Modification of Agreement. Any modification of this Agreement or additional obligation assumed by either party in connection with this Agreement shall be binding only if placed in writing and signed by each party or an authorized representative of each party.

16. Assignment of Rights. The rights of each party under this Agreement are personal to that party and may not be assigned or transferred to any other person, firm, corporation, or other entity without the prior, express, and written consent of the other party.

WITNESS our signatures as of the day and date first above stated.

Enter text✕

What this Employment Agreement Covers

An Employment Agreement for Part-Time Preschool Teacher is a written contract that documents the working relationship between a preschool employer and a part-time teacher. It defines hours, duties, compensation, background-check and licensing expectations, confidentiality, child-safety responsibilities, and termination conditions. The agreement clarifies payroll classification, tax reporting responsibilities, and required onboarding steps (I-9 completion, payroll forms). Well-drafted agreements reduce misunderstandings, support regulatory compliance, and provide an auditable record of mutually accepted terms for employment.

Why a Clear Written Agreement Matters

A written agreement sets expectations, protects children and staff, and documents compliance with hiring, payroll, and background-check obligations. It helps the employer enforce schedules, safety policies, and confidentiality while giving the employee a clear description of pay, duties, and termination rules.

Why a Clear Written Agreement Matters

Who Commonly Uses This Agreement

Employers, managers, and human resources professionals at childcare centers, preschools, and family-based daycare programs use this template to standardize hiring of part-time teachers.

  • Preschool directors and owners wanting consistent employment terms and compliance with state labor rules.
  • HR staff who onboard part-time educators and track certifications and background checks.
  • Independent contractors or substitute teachers discussing scope, schedule, and pay before starting work.

Use the agreement to record conditions before work begins, and combine it with onboarding checklists (I-9, W-4, background-check confirmations) to create a complete personnel file.

Step-by-Step: Completing the Agreement

Follow a simple order to reduce errors and ensure complete onboarding documentation.

  • 01
    1. Gather Details: Collect name, license numbers, and contact details.
  • 02
    2. Fill Core Terms: Enter role, schedule, pay, and duties precisely.
  • 03
    3. Attach Proofs: Add background checks, certifications, and ID copies.
  • 04
    4. Sign and Store: Obtain signatures and retain in the personnel file.

Essential Clauses to Include

A professional part-time teacher agreement balances operational needs, child-safety obligations, and employment law compliance. Include clauses that reduce ambiguity and document required credentials.

Term and Hours

Define the employment term, regular schedule, expected availability for substitutes, and procedures for schedule changes to prevent disputes about working time.

Compensation

Detail hourly rate or salary, pay period, overtime eligibility, and any reimbursements or benefits to clarify pay calculations and tax treatment.

Duties and Standards

List classroom responsibilities, curriculum expectations, child-supervision rules, and mandated reporting duties for safety and compliance.

Background Checks

Specify required screenings, renewal intervals, who pays, and that continued employment is conditional on clearance.

Confidentiality & Privacy

Protect student records and parent information; reference FERPA or applicable state privacy rules where relevant.

Termination

Explain at-will statements or fixed-term end, notice requirements, and reasons for immediate termination related to child safety.

Data and Security Considerations

Encryption: AES-256 at rest; TLS 1.2/1.3 in transit
Audit Trail: Complete timestamped signing history
HIPAA: BAA required for health data handling
Authentication: Multi-factor options for signer verification
Retention: Secure long-term storage and access controls
Certifications: SOC 2 Type II and ISO 27001 available

Risks of Inaccurate or Missing Terms

Misclassification: Fines and back pay under FLSA rules
I-9 Errors: Civil penalties per 8 CFR §274a.2
Missing Background Checks: Licensing or regulatory sanctions possible
Payroll Violations: State wage-and-hour penalties apply
Privacy Breach: FERPA/HIPAA exposure and liability
Ambiguous Terms: Increased litigation risk and disputes

Common Preparation Pitfalls to Avoid

  • Using vague schedules like 'as needed' without minimum hours can create payroll disputes and make benefits eligibility unclear.
  • Failing to require or document background checks and child-protection training increases regulatory risk and may violate state licensing rules.
  • Listing compensation ambiguously (e.g., 'competitive rate') prevents consistent payroll calculation and may trigger wage complaints.
  • Omitting a clear termination or notice clause often results in contested separations and uncertainty over final pay and benefits.

Typical Document Flow for Hiring

A clear routing process speeds onboarding and ensures required checks complete before first day of work.

  • Draft Offer: Employer prepares agreement and attachments.
  • Review & Sign: Candidate reviews, signs, and returns agreement.
  • Complete Onboarding: I-9, W-4, background checks, and certifications logged.
  • File Personnel Record: Store executed agreement and supporting documents securely.

How to Configure an Online Signing Workflow

Set fields, authentication, and routing so signatures occur in the right order and documents are stored securely.

Field Configuration
Signature Field Require signature and date for teacher and director
Document Attachments Require upload of ID and background-check proof
Authentication Use email + SMS code or stronger methods
Routing Send to HR then to payroll after signing

Digital Signing and Integration Notes

Choose a platform that supports secure e-signatures, audit trails, and integrations with HR or document-storage systems.

  • File Formats: PDF and DOCX supported for templates
  • Integrations: Works with Google Workspace and Microsoft 365
  • APIs: API access for HR system automation

Confirm vendor compliance for sensitive data (HIPAA, FERPA) when storing health or student information and ensure SSO or SAML is configured for administrative access.

Timing and Filing Deadlines to Track

Certain payroll and employment filings have fixed deadlines; staying on schedule avoids penalties and late fees.

I-9 Retention:

Keep for 3 years after hire or 1 year after termination — whichever is later (8 CFR §274a.2)

W-2 Deadline:

Provide W-2 to employee by Jan 31 each year; employer filing also due Jan 31

New Hire Reporting:

Report hires to state agency per state deadlines to support child support enforcement

Timekeeping:

Maintain payroll and time records per FLSA rules for at least 3 years (29 CFR §516.5)

Background Check Timing:

Complete before first unsupervised contact with children; follow state licensing timing rules

eSignature Pricing and Feature Comparison

Compare common plan starting prices and key capabilities; signNow is listed first for reference and each vendor’s features vary by plan tier.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Trial available Trial available Trial available Trial available
Bulk Send Yes (Business Premium) Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes (BAA required) Yes (BAA available) Yes (BAA available) Varies by plan Varies by plan

Real-World Examples of Digital Agreement Use

Organizations use digital signing to speed hiring and maintain compliance while simplifying recordkeeping.

Optica Ventures — Brian Fitzgibbons

The interface is simple for teams and customers.

  • It reduced turnaround delays.
  • Brian Fitzgibbons, COO, credits faster document flow and easier compliance tracking for improved onboarding efficiency across locations and fewer manual handoffs.

Xerox — Kodi-Marie Evans

Flexible signing met integration needs.

  • NetSuite integration simplified approvals.
  • Kodi-Marie Evans, Director of NetSuite Operations, reports the platform gave the operations team consistent templates, reduced manual entry, and improved auditability of executed documents across departments.

Who Typically Signs This Agreement

Preschool Director

The director or authorized manager signs on behalf of the preschool. This signer confirms staffing budgets, expectations, and that the employer has authority to bind the organization to the terms.

Part-Time Teacher

The teacher signs to accept duties, schedule, and compensation. Their signature acknowledges background-check conditions, mandatory reporting obligations, and agreement to the preschool's policies.

Frequently Asked Questions

Answers to common questions about legality, notarization, e-signatures, and post-signature handling for this employment agreement.


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