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Enpro Industries Inc Form 10 12BA

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Indemnification Agreement

This Agreement made as of this day of of , 19 , between , an Ohio corporation (the “Company”) and a director, officer or representative (as hereinafter defined) of the Company (the “Indemnitee”);

WHEREAS, the Company and the Indemnitee are each aware of the exposure to litigation of officers, directors and representatives of the Company as such persons exercise their duties to the Company;

WHEREAS, the Company and the Indemnitee are also aware of conditions in the insurance industry that have affected and may continue to affect the Company’s ability to obtain appropriate directors’ and officers’ liability insurance on an economically acceptable basis;

WHEREAS, the Company desires to continue to benefit from the services of highly qualified, experienced and otherwise competent persons such as the Indemnitee;

WHEREAS, the Company desires to provide and the Indemnitee desires to obtain the broadest indemnification protection available under Ohio law to its directors, officers or other representatives;

WHEREAS, the Indemnitee desires to serve or to continue to serve the Company as a director, officer or as a director, officer, trustee or other fiduciary of another corporation, joint venture, trust or other enterprise in which the Company has a direct or indirect ownership interest, for so long as the Company continues to provide on an acceptable basis adequate and reliable indemnification against certain liabilities and expenses which may be incurred by the Indemnitee.

NOW, THEREFORE, in consideration of the foregoing premises and the mutual covenants herein contained, the parties hereto agree as follows:

1. Indemnification

The Company shall indemnify the Indemnitee with respect to his activities as a director or officer of the Company and/or as a person who is serving or has served on behalf of the Company (“representative”) as a director, officer, trustee, or other fiduciary of another corporation, joint venture, trust or other enterprise, domestic or foreign, in which the Company has a direct or indirect ownership interest (an “affiliated entity’) against expenses (including, without limitation, attorneys’ fees, judgments, fines, and amounts paid in settlement) actually and reasonably incurred by him (“Expenses”) in connection with any claim against Indemnitee, the Company or any other party which is the subject of any threatened, pending, or completed action, suit, or proceeding, whether civil, criminal, administrative, investigative or otherwise and whether formal or informal (a “Proceeding”), to which Indemnitee was, is, or is threatened to be made a party to or witness or other participant in by reason of facts which include Indemnitee’s being or having been such a director, officer or representative, to the extent of the highest and most advantageous to the Indemnitee, as determined by the Indemnitee, of one or any combination of the following:

(a) The benefits provided by the Company’s Code of Regulations in effect on the date hereof, a copy of the relevant portions of which are attached hereto as Exhibit I;

(b) The benefits provided by the Articles of Incorporation or Code of Regulations or their equivalent of the Company in effect at the time Expenses are incurred by Indemnitee;

(c) The benefits allowable under Ohio law in effect at the date hereof;

(d) The benefits allowable under the law of the jurisdiction under which the Company exists at the time Expenses are incurred by the Indemnitee;

(e) The benefits available under liability insurance obtained by the Company; and

(f) Such other benefits as are or may be otherwise available to Indemnitee.

Combination of two or more of the benefits provided by (a) through (f) shall be available to the extent that the Applicable Document, as hereinafter defined, does not require that the Benefits provided therein be exclusive of other benefits. The document or law providing for the benefits listed in items (a) through (f) above is called the “Applicable Document” in this Agreement. Company hereby undertakes to use its best efforts to assist Indemnitee, in all proper and legal ways, to obtain the benefits selected by Indemnitee under items (a) through (f) above.

If Indemnitee is entitled under any provision of this Agreement to indemnification by the Company for some or a portion of the Expenses arising from or relating to a Proceeding but not, however, for all of the total amount thereof, the Company shall nevertheless indemnify Indemnitee for the portion thereof to which Indemnitee is entitled.

For purposes of this Agreement, references to “other enterprises” shall include employee benefit plans for employees of the Company or of any affiliated entity without regard to ownership of such plans; references to “fines” shall include any excise taxes assessed on the Indemnitee with respect to any employee benefit plan; references to “serving on behalf of the Company” shall include any service as a director, officer, employee or agent of the Company which imposes duties on, or involves services by, the Indemnitee with respect to an employee benefit plan, its participants or beneficiaries; references to the masculine shall include the feminine; references to the singular shall include the plural and vice versa; and if the Indemnitee acted in good faith and in a manner he reasonably believed to be in the interest of the participants and beneficiaries of an employee benefit plan he shall be deemed to have acted in a manner consistent with the standards required for indemnification by the Company under Applicable Documents.

2. Insurance

The rights of the Indemnitee hereunder shall also be in addition to any other rights Indemnitee may now or hereafter have under policies of insurance maintained by the Company or otherwise. To the extent the Company maintains an insurance policy or policies providing directors’ and officers’ liability insurance, Indemnitee shall be covered by such policy or policies, in accordance with its or their terms, to the maximum extent of the coverage available for any Company director, officer or representative. The parties hereby acknowledge that the appropriate standard of directors’ and officers’ liability insurance that should be provided by the Company to its directors and officers is the standard established under the policy attached to this Agreement as Exhibit III. The Company shall maintain such policy for so long as Indemnitee’s services are covered hereunder, provided and to the extent that such insurance is available on a basis acceptable to the Company. In the event that such insurance is unavailable in the amount of the present policy limits or in the present scope of coverage at premium costs and on other terms acceptable to the Company, then the Company may forego maintenance of such insurance coverage. However, in the event of any reduction in (or cancellation of) such insurance coverage (whether voluntary or involuntary), the Company shall, and hereby agrees to, stand as a self-insurer with respect to the coverage, or portion thereof, not retained, and shall indemnify the Indemnitee against any loss arising out of the reduction in or cancellation of such insurance coverage.

3. Payment of Expense

At Indemnitee’s request, after receipt of written notice pursuant to Section 6 hereof and an undertaking in the form of Exhibit II attached hereto by or on behalf of Indemnitee to repay such amounts so paid on Indemnitee’s behalf if it shall ultimately be determined under the Applicable Document that Indemnitee is not entitled to be indemnified by the Company for such Expenses, the Company shall pay the Expenses as and when incurred by Indemnitee. That portion of Expenses which represents attorney’s fees and other costs incurred in defending any Proceeding shall be paid by the Company within thirty (30) days of its receipt of such request, together with reasonable documentation (consistent, in the case of attorneys’ fees, with Company practice in payment of legal fees prior to a Change in Control, as hereinafter defined) evidencing the amount and nature of such Expenses, subject to its also having received such a notice and undertaking.

4. Escrow

In the event of a Change in Control, as collateral security for its obligations hereunder and under similar agreements with other directors, officers and representatives, the Company shall dedicate and maintain, for a period of five (5) years following the Change in Control, an escrow reserve in the aggregate of Two Million Dollars ($2,000,000) by depositing assets or bank letters of credit in escrow or reserving lines of credit that may be drawn down by an escrow agent in said amount (the “Escrow Reserve”). Promptly following establishment of the Escrow Reserve, the Company shall (i) provide Indemnitee with a true and complete copy of the Agreement relating to the establishment and operation of the Escrow Reserve, together with such additional documentation or information with respect to the Escrow Reserve as Indemnitee may from time to time reasonably request and (ii) deliver an executed copy of this Agreement to the escrow agent for the Escrow Reserve to evidence to that agent that Indemnitee is a beneficiary of that Escrow Reserve and shall deliver to Indemnitee the escrow agent’s signed receipt evidencing that delivery. The Company may from time to time increase the minimum amount that is required to be placed in the Escrow Reserve in the event of a Change in Control. In its sole discretion the Company may also from time to time place funds on deposit in the Escrow Reserve and withdraw funds from the Escrow Reserve absent a Change in Control event.

For purposes of this Agreement, a “Change in Control” of the Company shall have occurred if at any time during the Term (as hereafter defined) any of the following events shall occur.

(a) The Company is merged or consolidated with another corporation and as a result of such merger or consolidation less than eighty percent (80%) of the outstanding voting securities of the surviving or resulting corporation are owned in the aggregate by the shareholders of the Company immediately prior to such merger or consolidation;

(b) There is a report filed on Schedule 13D or Schedule 14D-1 (or any successor schedule, form, or report) each as promulgated pursuant to the Securities Exchange Act of 1934, as amended (“Exchange Act”) disclosing the acquisition of twenty percent (20%) or more of the voting stock of the Company in a transaction or series of transactions by any person (as the term “person” is used in Section 13(d)(3) or Section 14(d)(2) of the Exchange Act);

(c) The Company files a report or proxy statement with the Securities and Exchange Commission pursuant to the Exchange Act disclosing in response to Item 1 of Form 8-K thereunder or Item 6(a) of Schedule 14A thereunder (or any similar item of a successor schedule, form or report) that a Change in Control of the Company has or may have occurred or will or may occur in the future pursuant to any then-existing contract or transaction; or

(d) During any period of twenty-four (24) consecutive months, individuals who at the beginning of any such period constitute the directors of the Company cease for any reason to constitute at least a majority thereof unless the election, or the nomination for election by the Company’s shareholders, of each new director of the Company was approved by a vote of at least two-thirds (2/3) of the directors of the Company then still in office who were directors of the Company at the beginning of any such period.

5. Additional Rights

The indemnification provided in this Agreement shall not be exclusive of any other indemnification or right to which Indemnitee may be entitled and shall continue after Indemnitee has ceased to occupy a position as an officer, director or representative as described in Section 1 above with respect to Proceedings relating to or arising out of Indemnitee’s acts or omissions during his service in such position.

6. Notice to Company

Indemnitee shall provide to the Company prompt written notice of any Proceeding brought, threatened, asserted or commenced against Indemnitee, the Company or any other party with respect to which Indemnitee may assert a right to indemnification hereunder; provided that failure to provide such notice shall not in any way limit Indemnitee’s rights under this Agreement.

7. Cooperation in Defense and Settlement

Indemnitee shall not make any admission or effect any settlement without the Company’s written consent unless Indemnitee shall have determined to undertake his own defense in such matter and has waived the benefits of this Agreement. The Company shall not settle any proceeding to which Indemnitee is a party in any manner which would impose any expense on Indemnitee without his written consent. Neither Indemnitee nor the Company will unreasonably withhold consent to any proposed settlement. Indemnitee and the Company shall cooperate to the extent reasonably possible with each other and with the Company’s insurers, in attempts to defend and/or settle such Proceeding.

8. Assumption of Defense

Except as otherwise provided below, to the extent that it may wish, the Company jointly with any other indemnifying party similarly notified will be entitled to assume Indemnitee’s defense in any Proceeding, with counsel mutually satisfactory to Indemnitee and the Company. After notice from the Company to Indemnitee of the Company’s election so to assume such defense, the Company will not be liable to Indemnitee under this Agreement for Expenses subsequently incurred by Indemnitee in connection with the defense thereof other than reasonable costs of investigation or as otherwise provided below. Indemnitee shall have the right to employ counsel in such Proceeding, but the fees and expenses of such counsel incurred after notice from the Company of its assumption of the defense thereof shall be at Indemnitee’s expense unless:

(a) The employment of counsel by Indemnitee has been authorized by the Company;

(b) Counsel employed by the Company initially is unacceptable or later becomes unacceptable to Indemnitee and such unacceptability is reasonable under then existing circumstances;

(c) Indemnitee shall have reasonably concluded that there may be a conflict of interest between Indemnitee and the Company in the conduct of the defense of such Proceeding, or

(d) The Company shall not have employed counsel promptly to assume the defense of such Proceeding;

in each of which cases the fees and expenses of counsel shall be at the expense of the Company and subject to payment pursuant to this Agreement. The Company shall not be entitled to assume the defense of Indemnitee in any Proceeding brought by or on behalf of the Company or as to which Indemnitee shall have made either of the conclusions provided for in clauses (b) or (c) above.

9. Reviewing Party Determinations and Enforcement

(a) General Rules. Notwithstanding the provisions of Section 1, (i) the obligations of the Company under Section 1 shall be subject to the condition that the Reviewing Party (defined below) shall not have determined (in a written opinion, in any case in which the special, independent counsel referred to in Section 9(f) below is involved) that Indemnitee would not be permitted to be indemnified under applicable law, and (ii) the obligation of the Company to make an advance pursuant to Section 3 relating to Expenses referred to in Section 1 shall be subject to the condition that, if, when and to the extent that the Reviewing Party determines that Indemnitee would not be permitted to be so indemnified under applicable law, the Company shall be entitled to be reimbursed by Indemnitee (who hereby agrees to reimburse the Company) for all such amounts theretofore paid; provided, however, that if Indemnitee has commenced legal proceedings in a court of competent jurisdiction to secure a determination that Indemnitee should be indemnified under applicable law, any determination made by the Reviewing Party that Indemnitee would not be permitted to be indemnified under applicable law shall not be binding and Indemnitee shall not be required to reimburse the Company for the advance of any Expense until a final judicial determination is made with respect thereto (as to which all rights of appeal therefrom have been exhausted or lapsed).

(b) Selection of Reviewing Party. The Reviewing Party shall be any person or body consisting of a member or members of the Company’s Board of Directors or any other person or body, including the special independent counsel referred to in Section 9(f) below, who is not a party to the particular Proceeding for which Indemnitee is securing indemnification. If there has not been a Change in Control, the Reviewing Party shall be selected by the Board of Directors. If there has been such a Change in Control, the Reviewing Party shall be the special independent counsel referred to in Section 9(f) below.

(c) Judicial Review. If there has been no determination by the Reviewing Party or if the Reviewing Party determines that Indemnitee substantively would not be permitted to be indemnified in whole or in part under applicable law, Indemnitee shall have the right to commence litigation in any court in the State of Ohio having subject matter jurisdiction thereof and in which venue is proper seeking an initial determination by the court or challenging any such determination by the Reviewing Party or any aspect thereof, and the Company hereby consents to service of process and to appear in any such proceeding. Any determination by the Reviewing Party otherwise shall be conclusive and binding on the Company and Indemnitee. The prevailing party shall be entitled to prompt reimbursement of any costs and expenses (including, without limitation, reasonable attorneys’ fees) incurred in connection with such legal action; provided, however, that Indemnitee shall not be obligated to reimburse the Company unless the court determines that Indemnitee acted in bad faith in bringing such action.

(d) Burden of Proof In connection with any determination by the Reviewing Party pursuant to Section 9(a), or by a court of competent jurisdiction pursuant to Section 9(c) or otherwise, as to whether Indemnitee is entitled to be indemnified hereunder, the burden of proof shall be on the Company to establish that Indemnitee is not so entitled.

(e) No Presumption. For purposes of this Agreement, the termination of any claim, action, suit or proceeding, by judgment, order, settlement (whether with or without court approval) or conviction, or upon a plea of nolo contendere, or its equivalent, shall not create a presumption that Indemnitee did not meet any particular standard of conduct or have any particular belief or that a court has determined that indemnification is not permitted by applicable law.

(f) Change in Control. The Company agrees that if there is a Change in Control of the Company (other than a Change in Control which has been approved by a majority of the Company’s Board of Directors who were directors immediately prior to such Change in Control) then with respect to all matters thereafter arising concerning the rights of Indemnitee to indemnity payments and advances for Expenses under this Agreement or under any other agreement, Company regulation, statute or rule of law now or hereafter in effect relating to any Proceeding, the Company shall seek legal advice only from special, independent counsel selected by Indemnitee and approved by the Company (which approval shall not be unreasonably withheld), and who has not otherwise performed services for the Company within the last five (6) years (other than in connection with such matters) or Indemnitee. Unless Indemnitee has theretofore selected counsel pursuant to this Section 9 and such counsel has been approved by the Company, the firms on the attached Exhibit IV hereto shall be deemed to satisfy the requirements set forth above, except with respect to any such firms which the Company or Indemnitee shall have engaged for any purpose at any time within the five years preceding such engagement (other than, in the case of the Company, with respect to matters concerning the rights of Indemnitee (or of other indemnitees under similar indemnity agreements) to indemnity payments and advances of Expenses). The Company agrees to pay the reasonable fees of the special, independent counsel referred to above and to indemnify fully such counsel against any and all expenses (including attorneys’ fees), claims liabilities and damages arising out of or relating to this Agreement or its engagement pursuant hereto.

10. Exclusions

Notwithstanding the scope of indemnification which may be available to Indemnitees from time to time under any Applicable Document, no indemnification, reimbursement or payment shall be required of the Company hereunder with respect to:

(a) Any claim or part thereof as to which Indemnitee shall have been adjudged by a court of competent jurisdiction from which no appeal is or can be taken to have acted in willful misfeasance, or willful disregard of his duties, except to the extent that such court shall determine upon application that, despite the adjudication of liability, but in view of all the circumstances of the case, Indemnitee is fairly and reasonably entitled to indemnity for such expenses as the court shall deem proper;

(b) Any claim or any part thereof arising under Section 16(b) of the Exchange Act pursuant to which Indemnitee shall be obligated to pay any penalty, fine, settlement or judgment;

(c) Any obligation of Indemnitee based upon or attributable to the Indemnitee gaining in fact any personal gain, profit or advantage to which he was not entitled; or

(d) Any Proceeding initiated by Indemnitee without the consent or authorization of the Board of Directors of the Company, provided that this exclusion shall not apply with respect to any claims brought by Indemnitee to enforce his rights under this Agreement or in any Proceeding initiated by another person or entity whether or not such claims were brought by Indemnitee against a person or entity who was otherwise a party to such Proceeding.

Nothing in this Section 10 shall eliminate or diminish Company’s obligations to advance that portion of Indemnitee’s Expenses which represent attorneys’ fees and other costs incurred in defending any Proceeding pursuant to Section 3 of this Agreement.

11. Extraordinary Transactions

The Company covenants and agrees that, in the event of any merger, consolidation or reorganization in which the Company is not the surviving entity, any sale of all or substantially all of the assets of the Company or any liquidation of the Company (each such event is hereinafter referred to as an “extraordinary transaction”), the Company shall:

(a) Have the obligations of the Company under this Agreement expressly assumed by the survivor, purchaser or successor, as the case may be, in such extraordinary transaction; or

(b) Otherwise adequately provide for the satisfaction of the Company’s obligations under this Agreement, in a manner acceptable to Indemnitee.

12. No Personal Liability

Indemnitee agrees that neither the Directors nor any officer, employee, representative or agent of the Company shall be personally liable for the satisfaction of the Company’s obligations under this Agreement, and Indemnitee shall look solely to the assets of the Company and the escrow referred to in Section 4 hereof for satisfaction of any claims hereunder.

13. Severability

If any provision, phrase, or other portion of this Agreement should be determined by any court of competent jurisdiction to be invalid, illegal or unenforceable, in whole or in part, and such determination should become final, such provision, phrase or other portion shall be deemed to be severed or limited, but only to the extent required to render the remaining provisions and portion of the Agreement enforceable, and the Agreement as thus amended shall be enforced to give effect to the intention of the parties insofar as that is possible.

14. Subrogation

In the event of any payment under this Agreement, the Company shall be subrogated to the extent thereof to all rights to indemnification or reimbursement against any insurer or other entity or person vested in the Indemnitee, who shall execute all instruments and take all other actions as shall be reasonably necessary for the Company to enforce such rights.

15. Governing Law

The parties hereto agree that this Agreement shall be construed and enforced in accordance with and governed by the laws of the State of Ohio.

16. Notice

All notices, requests, demands and other communications hereunder shall be in writing and shall be considered to have been duly given if delivered by hand and receipted for by the party to whom the notice, request, demand or other communication shall have been directed, or mailed by certified mall, return receipt requested, with postage prepaid:

(a) If to the Company, to:

Bearings, Inc.

3600 Euclid Avenue

Cleveland, Ohio 44115

Attention: Chief Executive Officer

(b) If to the Indemnitee, to:

Attention:

or to such other or further address as shall be designated from time to time by the Indemnitee or the Company to the other.

17. Termination

This Agreement may be terminated by either party upon not less than sixty (60) days prior written notice delivered to the other party, but such termination shall not in any way diminish the obligations of the Company hereunder (including the obligation to maintain the escrow referred to in Section 4 hereof) with respect to Indemnitee’s activities prior to the effective date of termination.

18. Amendments

This Agreement and the rights and duties of Indemnitee and the Company hereunder may not be amended, modified or terminated except by written instrument signed and delivered by the parties hereto.

This Agreement is and shall be binding upon and shall inure to the benefit of the parties thereto and their respective heirs, executors, administrators, successors and assigns.

IN WITNESS HEREOF, the undersigned have executed this Agreement in triplicate as of the date first above written.

BEARINGS, INC.

By:

Name:

Title:

INDEMNITEE

Name:

Title:

Appendix B

BEARINGS, INC.

RESOLUTION OF THE BOARD OF DIRECTORS

ADOPTED AT A MEETING ON JULY 17, 1992

WHEREAS, the Board of Directors deems it desirable and in the best interest of Bearings, Inc. (the “Corporation”) and its shareholders to adopt the broadest director and officer indemnification measures available under the law so as to be able to continue to maintain and attract the most qualified men and women possible to serve the Corporation;

WHEREAS, in January, 1992, the Board of Directors adopted certain modifications and amendments to the Indemnification Agreements then in place between the Corporation and its directors and officers in order to adopt the agreement to the differences in the law and lore affecting Indemnity Agreements between Delaware and Ohio to reflect the Corporation’s reincorporation in Ohio;

WHEREAS, the Board of Directors deems it desirable to incorporate the amendments and modifications into an integrated agreement and to make certain procedural modifications in the former agreements;

RESOLVED, that the Indemnification Agreement, substantially in the form presented to this meeting, is hereby approved and adopted, and that the proper officers of the Corporation are hereby authorized and directed to execute and deliver on behalf of the Corporation such agreement to each Director and such officers as the Executive Organization and Compensation Committee shall determine, in their discretion, are proper subjects for such an Indemnification Agreement, such authority to include the execution and delivery of Indemnification Agreements to any such officers and Directors who are not presently parties to such agreement.

RESOLVED, that the resolution set forth above shall be presented to the shareholders of the Corporation at the next annual meeting for ratification and confirmation.

RESOLVED, that the following materials shall be included at the Proxy Statement with respect to the shareholders’ ratification and confirmation of the Resolution set forth above authorizing the Corporation to enter into such an Indemnification Agreement:

1. The disclosure document entitled “Approval of the Director and Officer Indemnification Agreement”;

2. The Indemnification Agreement (excluding all exhibits thereto);

3. The Resolution of the Board of Directors above authorizing the Corporation to enter into such Indemnification Agreements.

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What the Enpro Industries Inc Form 10 12BA is and when it appears

The Enpro Industries Inc Form 10 12BA is a corporate filing used to amend or supplement a previously submitted public filing for Enpro Industries, Inc. It typically records corrections, updated disclosures, or post‑filing exhibits tied to an earlier Form 10 or registration statement. Preparers should treat this document as a formal SEC filing that becomes part of the company’s public record; it therefore requires accurate corporate identification, clear exhibit references, and authorized officer signatures. Filing platforms, submission method, and timing affect acceptance and public availability.

Why this specific amendment matters to corporate and compliance teams

Submitting a correctly completed Enpro Industries Inc Form 10 12BA preserves regulatory compliance, updates investor disclosures, and prevents filing deficiencies that can trigger SEC comment letters or restatements.

Why this specific amendment matters to corporate and compliance teams

Who typically prepares and reviews a Form 10 12BA

Legal, finance, and investor relations teams usually coordinate preparation, with final review by corporate officers and outside counsel.

  • Corporate counsel and general counsel teams responsible for legal accuracy and disclosure control.
  • Investor relations and finance staff who supply financial exhibits and narrative updates.
  • Authorized officers (CEO, CFO, Corporate Secretary) who must attest and sign prior to EDGAR submission.

External filing agents or a company’s EDGAR filing staff will transmit the form; authorized signers must approve the submission before filing.

Typical document owners and reviewers

Corporate Secretary

The corporate secretary coordinates execution, confirms board approvals, and maintains the corporate record. They verify that amendment language and exhibits are complete and that signature blocks conform to company bylaws and SEC expectations.

Chief Financial Officer

The CFO reviews and certifies any financial statements or accounting corrections included with the amendment, ensures internal controls have been followed, and signs where officer certification is required.

Primary parts of the Enpro Industries Inc Form 10 12BA

A professional amendment file includes standardized identification, a concise summary of changes, exhibit references, and executed signature blocks that align with EDGAR submission standards.

Cover Page

Issuer name, IRS CIK number or SEC identifier, and the amendment title so the filing links to the original submission.

Amendment Narrative

Clear, numbered description of each change being made to the original filing, including paragraph or exhibit references.

Exhibit Index

A list of exhibits added or replaced by the amendment along with exhibit numbers and brief descriptions.

Revised Documents

Redlined or final versions of replaced documents, schedules, or financial tables as applicable.

Signature Block

Officer name, title, signature date, and format consistent with company charter and EDGAR requirements.

Filing Instructions

Notes for the EDGAR filer indicating how the amendment should be linked to the original submission.

Step-by-step: preparing and filing the amendment

Follow a consistent sequence to reduce errors and ensure EDGAR acceptance.

  • 01
    Assemble source documents: Gather the original filing, redlines, and corrected exhibits.
  • 02
    Draft amendment text: Describe each change clearly and reference affected sections.
  • 03
    Obtain approvals: Secure sign-offs from legal, finance, and authorized officers.
  • 04
    Submit via EDGAR: Use the authorized EDGAR filer account and confirm linkage to the original submission.

Typical digital workflow settings for preparing the form

Configure document controls, access, and signature order before routing to reduce review cycles.

Field Configuration
Access Controls Restrict editing to legal and finance users
Signature Order Set in-role sequence: Legal → CFO → Corporate Secretary
Versioning Enable version history and compare redlines
Audit Trail Capture IP, timestamps, and action logs

How eSubmission typically flows for this amendment

A predictable eSubmission path helps ensure timely public posting and reduces the chance of SEC follow-up.

  • Drafting: Legal prepares amendment and marks exhibits
  • Internal Review: Finance validates any numeric changes
  • Authorization: Authorized officer signs the amendment
  • EDGAR Filing: Authorized filer submits and confirms acceptance

Technical and platform requirements for secure eSigning and submission

Use platforms that support PDF/A output, robust audit trails, and required authentication levels for officer signatures.

  • Document formats: PDF, PDF/A, DOCX acceptable; EDGAR prefers ASCII or SEC‑formatted exhibits where specified
  • Authentication: Multi-factor or SSO for officer accounts
  • Audit and export: Exportable certificate of completion and change history

Confirm platform outputs (signed PDF and audit certificate) and retain copies for the corporate record and EDGAR confirmation.

Comparing common eSignature providers for Form 10 12BA workflows

Platform choice affects authentication, audit trails, and per‑user cost. The table compares basic pricing and select enterprise capabilities; signNow appears first.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day trial Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Security and compliance elements to include with electronic execution

TLS Version: TLS 1.2/1.3
Encryption at Rest: AES-256
Certifications: SOC 2 Type II
Regulatory Support: ESIGN / UETA compliance
Healthcare: HIPAA (BAA required)
Audit Trail: Comprehensive IP and timestamp logging

Key risks and consequences of incorrect or late amendments

SEC Comment Letters: Delays and increased disclosure obligations
Restatement Risk: Possible need to restate prior disclosures
Liability Exposure: Potential officer or corporate liability
Investor Confusion: Market mispricing or reputational harm
Filing Rejection: EDGAR rejection requiring resubmission
Recordkeeping Gaps: Weakened defense in audits or litigation

Common preparation pitfalls to avoid

  • Submitting exhibits with inconsistent numbering or titles that prevent EDGAR from linking correctly
  • Using nonstandard date formats that cause ambiguity in effective date and reporting period
  • Failing to obtain authorizing signatures or corporate approvals before submission
  • Relying on image-only signatures without a supporting audit trail for officer authentication

Practical tips to ensure a compliant, clean amendment

Adopt consistent internal controls and verification steps before filing to reduce rework and SEC follow-up.

Standardize templates
Use a standardized amendment template with required fields and exhibit index to reduce omissions and speed reviews.
Lock final exhibits
Prevent late edits by locking final exhibit files and keeping a controlled redline for auditability.
Record approvals
Maintain a written or electronic approval trail showing who reviewed and authorized the amendment prior to filing.
Confirm EDGAR acceptance
After submission, verify the EDGAR accession and retain the confirmation as part of the corporate record.

Two real-world scenarios where an amendment is used

Practical examples illustrate common drivers for filing an amendment and the outcomes of correct execution.

Correcting an Exhibit

A finance team discovers a typographical error in Exhibit 3.1

  • The company files an amendment to replace the exhibit
  • The corrected exhibit is accepted by EDGAR and the company retains the signed amendment and audit certificate for its records, avoiding further SEC comment.

Updating Disclosure

A material contract has amended terms post‑filing

  • Legal drafts an amendment describing changes and attaching the updated contract
  • Authorized officers sign electronically; the amendment is submitted and posted, clarifying investor disclosures without requiring a new registration.

Frequently asked questions and troubleshooting for Form 10 12BA

Answers to common questions about completion, signatures, and electronic submission to reduce delays and resubmissions.


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