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Fence Contractor Agreement

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FENCE CONTRACTOR AGREEMENT

Please note that this Agreement is intended for general use. Your state law may require that additional or different provisions be included for agreements between a homeowner and a contractor for work on the home. In this instance, please consult your local law, local government or legal counsel.

THIS AGREEMENT executed on this the day of , 20 by and between (hereinafter "Employer"), and (hereinafter "Contractor").

NOW, THEREFORE, FOR AND IN CONSIDERATION of the mutual promises and agreements contained herein, Employer hires Contractor, and Contractor agrees to work for Employer under the terms and conditions hereby agreed upon by the parties:

SECTION 1- WORK TO BE PERFORMED

1.1  Term. Employer agrees to hire Contractor, to perform the services and work as stated in section 1.2 of this agreement.

1.2  Duties. Contractor agrees to perform the installation and maintenance of all fences, and other related work as specified for the Employer on the terms and conditions set forth in this agreement, as follows:

(a) Contractor agrees to return all of Employer’s property to its original working condition upon completion.

(b) Contractor agrees to make all installations in exact conformity with the attached diagrams and/or specification. (Exhibit A)

1.3  Completion Date The work to be performed shall be complete on or before the day of 20 unless extended by Employer, in his/her discretion.

1.4  Liquidated Damages. The following shall be construed as liquidated damages only and shall not in any way be deemed a penalty, but only a reasonable estimate of either the anticipated or the actual loss from breach of this Agreement. In the event the work is not performed timely as specified herein, Employer shall be entitled to deduct $ per day from the compensation due contractor as liquidated damages.

SECTION 2 - COMPENSATION

2.1  Compensation. In consideration of all services to be rendered by Contractor to the Employer, the Employer shall pay to the Contractor the sum of $ . Said compensation shall be paid: other specify terms:

2.2  Withholding. Contractor is an Independent Contractor and shall be responsible for his/her own income taxes, worker’s compensation and other employment taxes.

SECTION 3 - INDEPENDENT CONTRACTOR STATUS

Contractor acknowledges that he is an independent contractor and is not an agent, partner, joint venturer nor employee of Employer. Contractor shall have no authority to bind or otherwise obligate Employer in any manner nor shall Contractor represent to anyone that it has a right to do so.

SECTION 4 - REPRESENTATIONS OF WARRANTIES OF CONTRACTOR

4.1 Contractor represents and warrants to the Employer regarding the work to be performed as follows:

4.2 Contractor represents that he/she is free to enter into this Agreement, and that this engagement does not violate the terms of any agreement between Contractor and any third party. During the term of the agreement, Contractor shall devote as much productive time, energy and abilities as is needed and necessary to perform the required duties in a timely and productive manner. Contractor is expressly free to perform services for other parties while performing services for Employer.

4.3 Contractor represents that he/she is licensed by and is in good standing and has received full accreditation to practice the trade, which involves the content of this Agreement.

SECTION 5 - INSURANCE.

Contractor shall obtain and maintain in force, at its own expense, throughout the performance of his/her/its obligations under this Agreement, insurance coverage against claims, regardless of when asserted, that may arise out of, or result from, Contractor's operations in connection with the services or duties described above. This insurance shall include the following coverage(s) that is(are) checked below:

Contractor agrees to maintain a policy of insurance in the minimum amount of $ , including broad form contractual liability and personal injury endorsements, providing coverage against liability for bodily injury, death, and property damages for any negligent acts committed by Contractor or his employees or agents during the performance of any duties under this Agreement. Contractor further agrees to hold Employer free and harmless from any and all claims arising from any such negligent act or omission.

Contractor agrees to provide worker's compensation insurance for Contractor's employees and agents and agrees to hold harmless and indemnify Employer for any and all claims arising out of any injury, disability, or death of any of Contractor's employees or agents.

SECTION 6 - MISCELLANEOUS PROVISIONS

6.1 The provisions of this Agreement shall be binding upon and for the benefit of the heirs, personal representatives, successors and assigns of the parties.

6.2 In the event of a default under this Agreement, the defaulted party shall reimburse the non-defaulting party or parties for all costs and expenses reasonably incurred by the non-defaulting party or parties in connection with the default, including without limitation, attorney's fees. Additionally, in the event a suit or action is filed to enforce this Agreement or with respect to this Agreement, the prevailing party or parties shall be reimbursed by the other party for all costs and expenses incurred in connection with the suit or action, including without limitation, reasonable attorney's fees at the trial level and on appeal.

6.3 No waiver of any provision of this Agreement shall be deemed, or shall constitute, a waiver of any other provision, whether or not similar, nor shall any waiver constitute a continuing waiver. No waiver shall be binding unless executed in writing by the party making the waiver.

6.4 This Agreement shall be governed by and shall be construed in accordance with the laws of the State of .

6.5 This Agreement constitutes the entire agreement between the parties pertaining to its subject matter and it supersedes all prior contemporaneous agreements, representations and understandings of the parties. No supplement, modification or amendment of this Agreement shall be binding unless executed in writing by all parties.

6.6 If any provision of this Agreement is held unenforceable, then such provision will be modified to reflect the parties' intention. All remaining provisions of this Agreement shall remain in full force and effect.

6.7 Contractor agrees to indemnify, defend, and hold Employer and his/her/their successors, officers, directors, agents and employees harmless from any and all actions, causes of action, claims, demands, cost, liabilities, expenses and damages (including attorneys' fees) arising out of, or in connection with any breach of this Agreement by Contractor.

6.8 Employer may terminate this Agreement at any time by providing days’ written notice to Contractor. If Contractor fails or refuses to comply with the policies or reasonable directives of Employer, is guilty of serious misconduct in connection with his/her/their performance hereunder, or materially breaches any provisions of this Agreement, Employer may at any time and in its sole discretion terminate the engagement of Contractor immediately and without prior written notice to Contractor.

6.9 Contractor shall not assign any of his/her rights under this agreement, or delegate the performance of any of his/her duties hereunder, without the express written prior consent of Employer.

WITNESS OUR SIGNATURES, this the day of , 20 .

EMPLOYER

Name:

CONTRACTOR

Name:

Enter text✕

What a Fence Contractor Agreement Covers

A Fence Contractor Agreement is a written contract used between a property owner and a fencing contractor to define the scope, price, schedule, and responsibilities for installation, repair, or removal of fencing. It sets project specifications (materials, dimensions, finishes), payment terms, change-order procedures, completion criteria, warranty obligations, insurance and indemnity provisions, and dispute-resolution mechanisms. The agreement reduces misunderstandings, protects both parties, and provides evidence for permitting or lien purposes. Use a clear, itemized contract for every job, including site access, utility coordination, and cleanup responsibilities.

Why a Formal Agreement Matters for Fence Work

A well-drafted Fence Contractor Agreement clarifies obligations, minimizes change-order disputes, protects against payment delays and mechanic's liens, and documents warranties and insurance coverage. It provides enforceable terms for cost, timeline, and remedies, which reduces litigation risk and supports permitting or inspection requirements.

Why a Formal Agreement Matters for Fence Work

Who Typically Prepares and Signs This Agreement

Typical parties who prepare or sign a Fence Contractor Agreement include property owners, general contractors, and specialty fence installers.

  • Property owners seeking defined scope, fixed price, and warranty for residential or commercial fencing.
  • Fence contractors documenting materials, labor, timelines, and change-order procedures for each job.
  • General contractors or property managers coordinating multiple trades and managing payment schedules.

Use signed agreements before mobilization; retain copies for warranty enforcement, permitting, and lien protection records.

Representative Parties and Their Priorities

Homeowner

A homeowner contracting fence work should confirm contractor license, insurance, detailed scope, fixed or staged payment schedule, permit responsibilities, and warranty terms. They are responsible for property access, locating utilities, and verifying materials meet local code before final payment.

Fence Contractor

A licensed fence contractor should provide a written estimate, itemized materials list, project schedule, proof of insurance and workers' compensation, change-order process, warranty language, and lien-release procedures. Maintain records of site communications and signed approvals for each change.

Essential Sections to Include in a Fence Contractor Agreement

A professional Fence Contractor Agreement organizes obligations, timelines, payments, and legal protections into discrete sections to reduce disputes and expedite project delivery.

Scope of Work

Define exact fence type, dimensions, gate locations, post spacing, anchoring methods, finish, and any site preparation. Attach scaled drawings or diagrams and describe any exclusions such as grading or landscaping.

Materials & Specs

List brand names, gauges, species, treated lumber standards, metal thickness, post embedment depth, concrete mix for footings, and finish coatings to ensure consistent procurement and inspection.

Payment Terms

Specify total contract amount, deposit percentage, payment milestones, retainage, acceptable payment methods, late-payment penalties, and conditions for final payment and release of lien rights documentation

Schedule & Delays

Set start and completion dates, critical path items, delay notice procedures, weather and force majeure allocations, and liquidated damages or extension terms for excusable delays.

Insurance & Liens

Require contractor liability insurance limits, workers' compensation, certificate of insurance, indemnity clauses, and procedures for conditional waivers and final lien releases upon payment inspection and recordkeeping.

Warranty & Remedies

State warranty duration, coverage for labor and materials, steps for making claims, repair timelines, and remedies for breach including withholding final payment or arbitration procedures.

Required Identification and Contract Data

Contractor License: License number and issuing state
Contractor Insurance: Policy limits and carrier contact
Scope Description: Detailed work description and drawings
Payment Schedule: Deposit, progress payments, final payment
Permits & Approvals: Permit responsibility and filing party
Property Access: Start date, working hours, site cleanup

Step-by-Step: Complete and Execute the Agreement

Follow these steps to complete and execute a Fence Contractor Agreement before work begins onsite.

  • 01
    Prepare scope: Draft detailed scope, attach diagrams and materials list.
  • 02
    Estimate and pricing: Include labor, materials, permits, and contingencies.
  • 03
    Signatures and dates: Obtain signatures, dates, and initials where required.
  • 04
    Records and filings: Provide copies to owner, contractor, and file permits.

Configure an Online Signing Workflow

Configure an online workflow for signature collection, conditional fields, and automated distribution using standard integrations.

Field Configuration
Authentication Method Email link, SMS code, or KBA
Conditional Fields Show fields based on selections
Bulk Send Setup Use bulk send for multiple recipients
Integrations Connect Salesforce, NetSuite, Google Workspace

Technical Considerations for eSigning and Distribution

Digital signing and distribution require reliable internet, device compatibility, and appropriate authentication for legal enforceability.

  • Supported Formats: PDF, DOCX, or scanned images
  • Integrations: Salesforce, Microsoft 365, NetSuite
  • Authentication Options: Email, SMS, KBA, ID verification

Typical Online Routing for the Contract

Typical routing for a Fence Contractor Agreement uses upload, field placement, signer assignment, and certified delivery.

  • Upload Document: Upload the completed contract PDF or DOCX to the signing platform.
  • Add Fields: Place signature, initials, date, and conditional fields for change orders.
  • Assign Signers: Enter emails and set signing order for parties and witnesses.
  • Send & Audit: Send invites, capture timestamps, IPs, and certificate of completion.

Typical Pricing and Capabilities: signNow vs Other Providers

Compare typical starting prices and key plan features for eSignature platforms commonly used to execute Fence Contractor Agreements.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes (premium) Varies by plan Varies by plan Varies by plan Varies by plan
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Check vendor Check vendor Check vendor Check vendor
Envelope Cap No cap 100 envelopes/user/year limit Varies by plan Varies by plan Varies by plan

Consequences of an Inadequate Agreement

Payment Disputes: Delayed or withheld payments
Mechanic's Lien: Risk of liens and litigation
Permit Violations: Stop-work orders and fines
Insurance Gaps: Uncovered liability exposure
Contract Ambiguity: Costly change-order disputes
Data Privacy: HIPAA or PII compliance risk

Common Preparation Mistakes to Avoid

  • Vague scope that omits material specifics like post spacing, concrete depth, finish, or gate hardware, causing contractor-owner disputes and unbudgeted change orders.
  • Missing permit responsibility or failure to secure permits before work leads to fines, enforced removal, or delays in inspection and acceptance.
  • No written change-order process results in disagreements over additional costs and timeline impacts; verbal approvals are insufficient for lien and warranty protection.
  • Incomplete insurance verification omits certificate of insurance details, coverage limits, or workers' compensation proof exposing owners to third-party claims.

Key Dates to Specify in the Contract

Key dates and deadlines in a Fence Contractor Agreement govern mobilization, permits, payments, completion, and warranty claim periods.

Agreement Effective Date:

Use MM/DD/YYYY; determines start of work and warranty periods.

Permit Submission Deadline:

Set date and responsible party to avoid permit-related delays.

Progress Payment Dates:

Tie payments to measurable milestones and invoicing windows.

Final Completion Date:

Define acceptance criteria, punchlist process, and final inspection.

Warranty Claim Window:

State warranty length and the claim submission process.

Frequently Asked Questions About Fence Contractor Agreements

Answers to frequent questions about executing, signing, and enforcing a Fence Contractor Agreement online and offline.


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