Establishing secure connection…Loading editor…Preparing document…

Transportation Agreement Between Carrier and Shipper

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

General Form of Agreement between Carrier and Shipper – Transportation Agreement

Agreement made on the , between , a corporation organized and existing under the laws of the state of , with its principal office located at , referred to herein as Carrier, and , a corporation organized and existing under the laws of the state of , with its principal office located at , referred to herein as Shipper.

For and in consideration of the mutual covenants contained in this Agreement, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties agree as follows

1. Transportation of Goods

For the consideration described in this Agreement, Carrier shall ship the following described goods from Shipper at to (the Consignee), at :

2. Time of Pickup and Delivery

The date and time of pickup requested by Shipper is at . Shipper's preferred arrival date is . Although Carrier transports all shipments with reasonable dispatch, Carrier cannot operate on a set schedule. If delivery cannot be made within the period set forth, however, Carrier will notify Shipper when delivery can be expected.

Carrier shall, on pickup of the goods, issue bills of lading for such goods.

3. Storage Service

Storage may be ordered by Shipper at any time from pickup to delivery. Except where the storage service ordered is in transit, Carrier shall issue its standard warehouse receipt. That receipt shall then supersede this Agreement, unless objected to by Shipper within days of mailing of the receipt. A charge will be made for warehouse labor in and out of regular storage and for wrapping, packing, and accessorial service. Storage is authorized in any warehouse of Carrier. Shipper authorizes Carrier, at Carrier's option, to place the goods in storage at destination in the event delivery cannot be made on arrival and authorizes the advancing of any dock or other charge made by any warehouseman for the account of Shipper. Shipper further authorizes the advancing of any additional charges for storage, handling, and transportation that accrue if the goods are not accepted at destination.

4. Limitation of Liability

The released value of the goods to be transported is specifically stated by Shipper to be $ per pound per article. The rates quoted in this Agreement are based on such agreed or released value, and Carrier's liability is limited accordingly. Protection against loss or damage exceeding Carrier's liability under this Agreement may be secured, if desired, by obtaining additional insurance coverage through Carrier.

5. Insurance

Notwithstanding the declaration of value in Section 4, Shipper declares the total actual value of the entire lot of goods to be $, and requests that Carrier obtain insurance coverage for such amount at the rate of $, per $, for a total protection charge of $. Shipper warrants that the amount declared in this Agreement is the full actual value of the goods. If the actual value of the entire lot is in excess of the amount so declared, Shipper shall be regarded as being Shipper's own insurer to the extent of the difference, and Shipper shall bear that proportion of any loss that the undeclared amount bears to the actual value of the goods.

6. Charges

Charges shall be assessed at the following rates per pound per article:

A. Transportation: $ (dollar amount of transportation rate per pound).

B. Pickup: $ (dollar amount of pickup rate per pound).

C. Delivery: $ (dollar amount of delivery rate per pound).

D. Storage: $ (dollar amount of storage rate per pound).

E. (List rates for other services.)

Other charges are as follows: (description of other charges)

All charges are payable at the time of delivery in cash, money order, or certified check, unless other arrangements are made in advance with Carrier.

7. Carrier’s Lien

Carrier shall have a general lien on any and all goods now or subsequently delivered to or deposited with Carrier by Shipper for all charges for transportation, storage, preservation of the goods, and the performance of other services. Such lien shall also extend to such goods for all lawful claims for money advanced, interest, insurance, labor, and other charges in relation to such goods or any part of them; for all charges and expenses for notice and advertisement of sale and for sale of the goods where there has been a default in satisfying Shipper's obligations under this Agreement; and for all court costs and reasonable attorney's fees in collecting such charges or enforcing such lien or in defending itself in the event that it is made party to any litigation concerning the goods while they are in its possession. Carrier may bring suit for delinquent charges without first foreclosing its lien.

8. Ownership of Goods

Shipper represents and warrants that Shipper is lawfully possessed of the described goods and has the authority to ship and/or store such goods in accordance with the terms of this Agreement. Shipper shall indemnify Carrier in the event of any adverse claim or in the event Carrier is made a party to any litigation by reason of having the goods, or any portion of the goods, transported or stored, and shall pay attorney's fees and court costs, if any, incurred in connection with such litigation.

9. Governmental Regulation

Carrier's transportation services are subject to governmental regulations. The rates, rules, and regulations of govern the services to be performed pursuant to this Agreement. The tariff governing this Agreement is .

10. Change of Address

Shipper shall promptly provide Carrier with notice in writing if any of the addresses provided in this Agreement are changed.

11. Severability

The invalidity of any portion of this Agreement will not and shall not be deemed to affect the validity of any other provision. If any provision of this Agreement is held to be invalid, the parties agree that the remaining provisions shall be deemed to be in full force and effect as if they had been executed by both parties subsequent to the expungement of the invalid provision.

12. No Waiver

The failure of either party to this Agreement to insist upon the performance of any of the terms and conditions of this Agreement, or the waiver of any breach of any of the terms and conditions of this Agreement, shall not be construed as subsequently waiving any such terms and conditions, but the same shall continue and remain in full force and effect as if no such forbearance or waiver had occurred.

13. Governing Law

This Agreement shall be governed by, construed, and enforced in accordance with the laws of the State of .

14. Notices

Unless provided herein to the contrary, any notice provided for or concerning this Agreement shall be in writing and shall be deemed sufficiently given when sent by certified or registered mail if sent to the respective address of each party as set forth at the beginning of this Agreement.

15. Attorney’s Fees

In the event that any lawsuit is filed in relation to this Agreement, the unsuccessful party in the action shall pay to the successful party, in addition to all the sums that either party may be called on to pay, a reasonable sum for the successful party's attorney fees.

16. Mandatory Arbitration

Any dispute under this Agreement shall be required to be resolved by binding arbitration of the parties hereto. If the parties cannot agree on an arbitrator, each party shall select one arbitrator and both arbitrators shall then select a third. The third arbitrator so selected shall arbitrate said dispute. The arbitration shall be governed by the rules of the American Arbitration Association then in force and effect.

17. Entire Agreement

This Agreement shall constitute the entire agreement between the parties and any prior understanding or representation of any kind preceding the date of this Agreement shall not be binding upon either party except to the extent incorporated in this Agreement.

18. Modification of Agreement

Any modification of this Agreement or additional obligation assumed by either party in connection with this Agreement shall be binding only if placed in writing and signed by each party or an authorized representative of each party.

19. Assignment of Rights

The rights of each party under this Agreement are personal to that party and may not be assigned or transferred to any other person, firm, corporation, or other entity without the prior, express, and written consent of the other party.

20. Counterparts

This Agreement may be executed in any number of counterparts, each of which shall be deemed to be an original, but all of which together shall constitute but one and the same instrument.

21. Compliance with Laws

In performing under this Agreement, all applicable governmental laws, regulations, orders, and other rules of duly-constituted authority will be followed and complied with in all respects by both parties.

WITNESS our signatures as of the day and date first above stated.

By:

By:

Enter text✕

What a Transportation Agreement Between Carrier and Shipper Covers

A Transportation Agreement Between Carrier and Shipper is a contract that sets the terms for the carriage of goods by a carrier on behalf of a shipper. It allocates responsibilities for pickup, transit, delivery, freight charges, insurance, liability limits, claims handling, and governing law. Typical agreements reference the bill of lading, specify routing and transit windows, and include provisions for detention, demurrage, and hazardous materials when applicable. Well-drafted agreements reduce disputes by recording agreed rates, services, and the process for filing loss or damage claims.

Why a Clear Carrier–Shipper Agreement Matters

A written transportation agreement clarifies payment terms, liability allocation, and delivery obligations to reduce operational and legal risk. It creates a documentary basis for claims, supports insurance coverage, and improves invoice reconciliation between trading partners.

Why a Clear Carrier–Shipper Agreement Matters

Who Typically Completes This Agreement

Organizations on both sides of a freight move rely on this agreement to set expectations and manage risk.

  • Shippers and consignors: Manufacturers, distributors, and retailers arranging carriage of goods for sale or storage.
  • Carriers and drivers: Common and contract carriers, asset-based trucking companies, and rail or intermodal operators.
  • Logistics providers: Freight brokers, 3PLs, and procurement teams who negotiate rates and coordinate shipments.

The document is also useful for brokers, third-party logistics providers, and internal legal or procurement teams who manage carrier relationships.

Core Clauses to Include in a Professional Agreement

A robust transportation agreement groups commercial and operational terms with legal protections so parties know services, limits, and remedies in writing.

Parties & Contacts

Full legal names, business addresses, primary operational contacts, and billing contacts for both shipper and carrier; include EIN or MC number when available.

Scope of Services

Define shipment types, routing authority, pickup and delivery obligations, carrier-provided equipment, and who arranges drayage or intermodal transfers.

Rates & Payment

State freight rates, accessorial charges, invoicing frequency, payment terms, late fees, and any fuel or PSC adjustment mechanisms.

Liability & Insurance

Specify carrier liability limits, required cargo and liability insurance, minimum certificate limits, and insurance endorsement obligations.

Delivery & Acceptance

Define proof of delivery, shortage and damage inspection windows, consignee responsibilities, and unloading terms.

Claims & Dispute Resolution

Set notice and filing timeframes for claims, required documentation, limitations on remedies, and governing law or arbitration clauses.

Essential Fields to Capture

Carrier name: Legal operating name
Shipper name: Legal operating name
Cargo description: Commodity and weight
Origin/destination: Complete addresses
Rate terms: Freight and accessorials
Insurance details: Policy limits and insurer

Step-by-Step: Completing the Agreement

Follow these steps to create a usable transportation agreement and get it signed by authorized representatives.

  • 01
    Draft Terms: Compile scope, rates, insurance, and claim procedures.
  • 02
    Confirm Parties: Verify legal names and contact details with documents.
  • 03
    Add Operational Details: Specify pickup windows, routing, and accessorial allowances.
  • 04
    Execute Signatures: Obtain authorized signatures and distribute fully executed copies.

Setting Up an Online Signing Workflow

Configure your e-sign workflow to ensure authentication, auditability, and efficient document routing.

Signature authentication Email link, SMS code, or higher-assurance method
Conditional fields Show rate or insurance fields only when applicable
Notifications and reminders Set automatic alerts for pending signature
Storage and export Save signed PDFs with audit trail attached
API and integrations Connect to TMS, ERP, or cloud storage

Technical and Legal Requirements for eSigning

Use a platform that supports secure PDFs, audit trails, and the authentication level your business requires.

  • Document formats: PDF and DOCX supported
  • Integrations: TMS, ERP, and cloud storage
  • Compliance: ESIGN and UETA compatible

Retain the signed record plus an audit trail that captures signer identity, timestamp, and IP or authentication method for enforceability.

Typical Deadlines and Notice Periods to Track

Key dates and time limits protect rights and preserve claims; capture these dates in the agreement and operational systems.

Effective date:

When obligations and rates begin

Pickup window:

Scheduled date/time for carrier collection

Delivery window:

Expected arrival timeframe at consignee

Payment due:

Net terms for freight invoices

Claims notice:

File per bill of lading and carrier rules

Common Pitfalls to Avoid

  • Ambiguous delivery terms that cause disputes over acceptance and unloading responsibility.
  • Failing to require or verify insurance certificates, leaving parties exposed to uncovered loss.
  • Inconsistent party names or outdated contact information that invalidates notices or claims.
  • Unsigned amendments or rate confirmations that lead to billing disagreements and withheld payments.

Consequences of an Incorrect or Missing Agreement

Denied claims: Carrier may deny cargo loss claims
Exposure to liability: Uncapped losses may become the shipper's responsibility
Regulatory fines: Hazmat or safety violations incur penalties
Payment disputes: Late or withheld freight payments increase costs
Operational delays: Undefined turnaround times cause detention fees
Insurance gaps: Insufficient coverage shifts risk to parties

Real-World Use Examples

Two brief examples show how standard terms prevent disputes and speed operations in common scenarios.

Logistics Provider Example

A 3PL standardized carrier terms across partners to reduce billing disputes.

  • The clause clarified accessorial charges.
  • As a result, invoice reconciliation required fewer adjustments and dispute resolution took less time.

Shipper Onboarding Example

A national shipper used a template to require minimum insurance and COI proof.

  • Carriers submitted certificates before first load.
  • This reduced payment holds and ensured claims were covered when damage occurred.

Typical Signers and Authority

Alex Rivera, Fleet Manager

Responsible for operational acceptance of carrier terms, authorizes routing and pickup instructions, and confirms carrier insurance. Typically signs on behalf of the carrier's operating entity.

Morgan Lee, Logistics Director

Authorizes commercial terms on behalf of the shipper, confirms billing contacts and payment approvals, and coordinates claims submission if loss or damage occurs.

Practical Tips for Accurate Completion

Use consistent templates and document controls to speed approval, reduce errors, and ensure enforceability.

Use standardized templates
Keep a controlled template library to ensure clauses like liability limits, insurance requirements, and claims procedures are consistent and vetted by counsel.
Verify entity details
Confirm legal names, MC numbers, and EINs before execution to prevent later disputes over party identity and billing.
Record communications
Retain email confirmations, rate confirmations, and shipment notices alongside the executed agreement for complete documentary proof.
Align operational teams
Ensure operations, billing, and claims teams have access to the final executed agreement and understand key deadlines and responsibilities.

eSignature Vendor Comparison for Executing This Agreement

Comparison of typical vendor capabilities and base pricing to consider for electronic execution; signNow is listed first per platform ordering requirements.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Free trial available Free trial available Free trial available Free trial available
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Frequently Asked Questions

Answers to common questions about execution, enforceability, authentication, and post-signature handling for transportation agreements.


Need help? Contact support

be ready to get more
Join over 28 million airSlate SignNow users