What if the bar number is wrong?

If the bar number is incorrect, clerks or opposing counsel may not validate your status. File a corrected certificate promptly and notify the court or recipient to avoid service delays.

Can I submit electronically?

Many courts and agencies accept electronically signed PDFs. Verify the receiving office's acceptance policies and retain the signed file with an audit trail that records signer attribution and timestamps.

Is notarization required?

Most certificates do not require notarization, but some jurisdictions or counterparties may request it; check local rules or the receiving office's instructions before assuming notary is unnecessary.

How do I update contact information?

File a new certificate or an amendment with the clerk or recipient and distribute the updated contact to opposing counsel to ensure future notices use the new address.

What if notices continue to be missed?

Confirm the address on file, request proof of mailing from the sender, and consider filing a motion or notice with the clerk to document the missed service and seek corrective measures.

Can someone else sign for the attorney?

An authorized agent may sign if the firm has internal authority, but ensure the signature block identifies the signer's role and that the attorney's delegation is documented to avoid questions about authority.

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Minnesota Bar Association Certificate and Request for Notice

Minnesota Bar Association Certificate and Request for Notice

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CERTIFICATE AND REQUEST FOR NOTICE by Business Entity

(Top 3 inches reserved for recording data)

CERTIFICATE AND REQUEST FOR NOTICE
by Business Entity

Minnesota Uniform Conveyancing Blanks
Form 60.6.2 (2011)

1. The name and mailing address of the person holding a lien or having a redeemable interest in real property requesting notice is:

("Requesting Party").

2. The redeemable interest or lien of the Requesting Party was created by the following instrument:

dated and

recorded on Document Number (or in Book of

Page ), in the Office of the County Recorder Registrar of Titles of County, Minnesota.

(check the applicable boxes)

3. The Requesting Party has a redeemable interest in or lien upon real property in

County, Minnesota, described as follows:

Check here if all or part of the described real property is Registered (Torrens)

4. The Requesting Party requests notice of any mortgage foreclosure by advertisement as provided in Minn. Stat. 580.032, subd. 1.

5. The Requesting Party requests notice of any post-foreclosure sale reduction of the mortgagor's redemption period for any superior lien as provided in Minn. Stat. 582.032, subd. 3.

By:

Its:

By:

Its:

State of Minnesota, County of

This instrument was acknowledged before me on by as

and by as of

(Stamp)

THIS INSTRUMENT WAS DRAFTED BY:

My commission expires:

What the Minnesota Bar Association Certificate and Request for Notice Is

The Minnesota Bar Association Certificate and Request for Notice is a written declaration used by attorneys or law firms to document their involvement in a matter and to request that future filings, notices, or service copies be sent to a specified address or contact. It typically includes the attorney's name, firm, Minnesota bar number, mailing or email address, and case or matter reference. Filing or submitting the certificate conserves a formal record that the attorney asked to receive notices; practitioners use the form with courts, opposing counsel, title companies, or administrative agencies as appropriate.

Why professionals file a Certificate and Request for Notice

Filing this certificate helps ensure counsel and their firm receive formal service and notices, reducing the risk of missed deadlines or unintended defaults. It creates a clear routing address for notices, supports docket accuracy, and documents the attorney's engagement for later proof of receipt in administrative or court matters.

Who typically completes this form

The certificate is most often completed by attorneys, law firm administrators, and authorized representatives who need official notice delivery for a case or transaction.

Private-practice attorneys — Requests official service for civil, probate, or administrative matters.
In-house counsel or compliance teams — Centralizes notice delivery for corporate matters and regulatory filings.
Title and closing agents — Ensures timely delivery of recorded instrument notices and related filings.

Those who sign should ensure they are authorized to receive notices for the matter and that contact details are current to avoid service failures.

Typical signatories and their roles

Attorney

A licensed Minnesota attorney signing on behalf of a client. The attorney provides bar number, firm address, and contact details so notices and filings are routed to counsel for case management and response.

Firm Administrator

Office or docketing staff who submit the certificate to courts or registries. They maintain notice logs and ensure documents are delivered to the correct attorney or department within the firm.

Required information to include on the certificate

Signer Name: Full legal name

Bar Number: Minnesota bar number

Firm Name: Official firm or employer name

Contact Address: Street address, city, state, ZIP

Matter Reference: Case number or docket identifier

Signature Date: MM/DD/YYYY format

Consequences of improper or missing certificates

Missed Notices: Delayed awareness of filings

Default Judgment: Risk of default or sanctions

Ethics Exposure: Professional responsibility issues

Evidence Gaps: Absent proof of notice received

Late Filings: Missed response deadlines

Incorrect Service: Notices sent to wrong address

Common preparation errors to avoid

Entering an incorrect or outdated bar number that prevents matching to the state bar directory and can delay verification.
Providing incomplete addresses or P.O. boxes where a street address is required for certain court or county service rules.
Failing to include a clear case or matter identifier, making it difficult for clerks to associate the certificate with the proper docket.
Omitting the signature date or using an inconsistent date format, which can create questions about when notice obligations began.

Step-by-step: completing the certificate

Follow these steps to complete and submit the Minnesota Bar Association Certificate and Request for Notice accurately.

01

Identify Matter: Enter case number and court or agency name
02

Provide Contact: Give full firm name and mailing address
03

Add Bar Number: Record Minnesota bar number exactly
04

Sign and Date: Signer signs and uses MM/DD/YYYY format

How the certificate is processed and routed

The certificate creates an address of record; filing triggers routing and future notice delivery to that address.

Submit: File with clerk, agency, or send to opposing counsel
Record: Clerk logs certificate and adds address of record
Notify: Future filings routed to provided contact details
Maintain: Update or withdraw certificate as representation changes

Digital workflow settings for online completion

Configure these fields when preparing an electronic version for e-signature or docketing systems.

Field	Configuration
Document Type	Certificate & Request \| PDF preferred
Signature Type	Electronic signature accepted \| image or typed
Authentication	Email verification \| optional SMS code
Storage	PDF/A archive \| searchable

Technical notes for e-submission and storage

Use widely supported formats and secure delivery so courts and counterparties can accept and archive the certificate.

File Format: PDF and DOCX supported
Integrations: Salesforce, NetSuite, Google Workspace
Authentication: Email plus optional SMS code

How this certificate differs from similar filings

Compare the certificate with a notice of appearance to choose the correct filing for your objectives.

Criteria	Certificate	Notice of Appearance
Purpose	request notice delivery	formal entry of representation
Filing location	clerk or recipient	court docket
Notary required	typically no	typically no
Effect	adds address of record	recognizes counsel of record

Core elements of a professional certificate

Include these elements to make the certificate valid, verifiable, and useful for docketing and service.

Clear Identification

Attorney name and bar number should match official registration for easy verification and acceptance by clerks.

Complete Contact

Include firm address, email, and phone so notices have multiple reliable delivery routes.

Case Details

Provide court name, case number, and caption to ensure the certificate attaches correctly to the docket.

Signature

Signer must sign and date in MM/DD/YYYY format; include title or role where relevant.

Service Instructions

State whether electronic delivery is acceptable and designate a preferred address for service.

Retention Note

Record when and where a copy is stored for future proof of notice and to support discovery.

Practical tips for accurate and efficient completion

Adopt consistent processes to reduce errors and ensure notices are received on time.

Verify Bar and Contact Details

Confirm the attorney's Minnesota bar number and firm address against official records before submitting to avoid verification delays and notice misrouting.

Use Standard Date Formats

Enter dates as MM/DD/YYYY consistently to prevent ambiguity and to align with court clerk systems that may reject nonstandard formats.

Preserve Signed Copies

Store an archived PDF/A copy with audit trail metadata (timestamp, signer identity) to support later proof of notice and discovery requests.

Coordinate with Docketing

Inform the court clerk or e-filing provider when adding or updating address-of-record entries to ensure system routing reflects the change.

Frequently asked questions and troubleshooting

Answers to common practical questions about completing, submitting, and correcting the certificate.

Need help? Contact support

What if the bar number is wrong?
If the bar number is incorrect, clerks or opposing counsel may not validate your status. File a corrected certificate promptly and notify the court or recipient to avoid service delays.
Can I submit electronically?
Many courts and agencies accept electronically signed PDFs. Verify the receiving office's acceptance policies and retain the signed file with an audit trail that records signer attribution and timestamps.
Is notarization required?
Most certificates do not require notarization, but some jurisdictions or counterparties may request it; check local rules or the receiving office's instructions before assuming notary is unnecessary.
How do I update contact information?
File a new certificate or an amendment with the clerk or recipient and distribute the updated contact to opposing counsel to ensure future notices use the new address.
What if notices continue to be missed?
Confirm the address on file, request proof of mailing from the sender, and consider filing a motion or notice with the clerk to document the missed service and seek corrective measures.
Can someone else sign for the attorney?
An authorized agent may sign if the firm has internal authority, but ensure the signature block identifies the signer's role and that the attorney's delegation is documented to avoid questions about authority.

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