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Home Improvement Construction Contract

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Home Improvement Construction Contract (Cost Plus Basis of Payment)

Home improvement contract made on this day of , 20,

between of , hereinafter called Owner, and , a corporation organized and existing under the laws of the state of , with its principal office located at , referred to herein as Contractor, Contractor's License No. .

1. Scope and Description of Work

Contractor agrees to perform for Owner certain alterations and improvements in and upon the home of Owner located at , in accordance with the following specifications:

(Detailed description of work)

Contractor shall furnish all labor and materials for such work.

2. Contract Price

A. Owner will pay the cost of all materials necessary to do the above-described work and actually used in the construction and will pay the wages of all carpenters and other workers for actual time spent on the job and will pay Contractor % of the cost of the materials, labor, and other expenditures necessary for the completion of the work such as workers' compensation. In consideration of this %, Contractor agrees to execute close supervision over the work at all times and will devote whatever time he can to actually working on the job, all for the specified %. The amount of wages paid the workers on the job shall not be more than the usual wage scale paid such workers in the vicinity of the project to do this type of work. At each payday, the wages of the workers will be paid by Owner and a receipt taken from each worker. These payments will be made on behalf of Contractor and at the same time Owner will pay to Contractor the amount of withholding taxes, social security, and similar items that is deducted from each worker's wages. Owner will likewise pay all material bills and invoices, paying the exact cost of such material less any and all discounts that contractor will be able to obtain on all materials used on the job.

B. Contractor will at all times keep Owner informed of the details of the amount of materials purchased and the amount used on the job, as well as keeping Owner informed of the wages being paid the various workers on the job. The bills and invoices of all subcontractors will be paid directly by Owner on the same basis as set forth in this Agreement on the wages of the workers.

C. Compensation to Contractor shall not include:

1. Salaries of Contractor's executive officers.

2. Salary of any person employed during the execution of the work in the main or branch office of Contractor whose time is devoted to the general conduct of Contractor's business, such as supervisors, secretaries, plan clerks, file clerks, checkers, drafters, and other such persons.

3. Cost of capital employed or money borrowed.

4. Overhead or general expense of any kind, except any such specifically mentioned elsewhere in this Agreement.

5. Services and expenses of Contractor's home office estimating, purchasing, and cost and accounting departments.

6. Costs incurred by Contractor due to any error, fault, or negligence on the part of Contractor, its subcontractors, agents, or employees, or due to their failure to comply in all respects with the provisions of this Agreement and with the plans.

D. Billing on cost-plus work

Cost-plus billings shall be supported with proper bills and invoices for labor, materials, subcontracts, and other items.

3. Start and Completion of Work

The work shall commence not later than , and shall be completed within calendar days following such date. Contractor shall not be liable for any delay or nonperformance caused by an act of God, strikes, unavailability of materials, or any other contingency beyond his or her control. In the event of delay or nonperformance by Contractor for causes other than those mentioned above, Contractor shall pay to Owner liquidated damages of $ for each day of delay or nonperformance, but in no event shall the amount of such liquidated damages exceed the Contract Price provided in this Agreement.

4. Cancellation

A. This Agreement may be cancelled by Owner within business days following the date of the execution of this Agreement by giving written notice of rescission to Contractor at the address given in this Agreement, in which event Owner shall be entitled to a complete refund of the down payment given to Contractor at the time of the execution of this Agreement.

B. After the period expressed in Paragraph A, but before the actual commencement of work by Contractor, Owner may cancel this Agreement, in which event Owner shall forfeit to Contractor the down payment given at the time of the execution of this Agreement.

C. If Owner cancels this Agreement after the Contractor has commenced the work, then Owner shall forfeit the amount of the down payment given to Contractor at the time of the execution of this Agreement and, in addition, shall pay to the Contractor such proportion of the Contract Price as the amount of labor and materials furnished bears to the total amount of labor and materials agreed upon to be furnished under this Agreement, which amount is to be paid within days from the date of such cancellation.

D. If Contractor is unable to complete the performance of its obligations under this Agreement due to acts of God, strikes, unavailability of supplies or material, or any other contingency beyond his or her control, then Owner may at his or her option cancel this Agreement, in which event Owner shall only be liable to pay Contractor the amount of labor and material already furnished. Such payment is to be made within days after the date of such cancellation.

E. If Owner's home is destroyed by fire, earthquake, or any other cause not attributable to Owner, this Agreement shall automatically be cancelled with the parties having no further obligation to each other, and the down payment given by Owner at the time of the execution of this Agreement shall be retained by Contractor.

5. Alterations

Any alterations or modifications initiated by Owner or Contractor must be agreed upon between the parties and the price fixed by them before work on such alteration or modification shall commence. Payment for such alteration or modification shall be made at the time of the final completion of the work.

6. Permits and Licenses

Contractor shall be responsible for securing the necessary permits and licenses for the work at his or her own cost and expense.

7. Warranty

Contractor guarantees that the work will be constructed in accordance with accepted home improvement practices, and it will guarantee against defects in the quality of work and materials for a period of years from the date of its completion. This warranty does not cover damage or defects that are the result of characteristics common to the materials used or conditions resulting from condensation, expansion, or contraction of such materials. Warranty work must be completed within days from the date of receipt of written request from Owner.

8. No Waiver

The failure of either party to this Agreement to insist upon the performance of any of the terms and conditions of this Agreement, or the waiver of any breach of any of the terms and conditions of this Agreement, shall not be construed as subsequently waiving any such terms and conditions, but the same shall continue and remain in full force and effect as if no such forbearance or waiver had occurred.

9. Governing Law

This Agreement shall be governed by, construed, and enforced in accordance with the laws of the State of .

10. Mandatory Arbitration

Notwithstanding the foregoing, and anything herein to the contrary, any dispute under this Agreement shall be required to be resolved by binding arbitration of the parties hereto. If the parties cannot agree on an arbitrator, each party shall select one arbitrator and both arbitrators shall then select a third. The third arbitrator so selected shall arbitrate said dispute. The arbitration shall be governed by the rules of the American Arbitration Association then in force and effect.

11. Entire Agreement

This Agreement shall constitute the entire agreement between the parties and any prior understanding or representation of any kind preceding the date of this Agreement shall not be binding upon either party except to the extent incorporated in this Agreement.

12. Modification of Agreement

Any modification of this Agreement or additional obligation assumed by either party in connection with this Agreement shall be binding only if placed in writing and signed by each party or an authorized representative of each party.

13. Assignment of Rights

The rights of each party under this Agreement are personal to that party and may not be assigned or transferred to any other person, firm, corporation, or other entity without the prior, express, and written consent of the other party.

14. Counterparts

This Agreement may be executed in any number of counterparts, each of which shall be deemed to be an original, but all of which together shall constitute but one and the same instrument.

15. In this contract, any reference to a party includes that party's heirs, executors, administrators, successors and assigns, singular includes plural and masculine includes feminine.

WITNESS our signatures as of the day and date first above stated.

____________________________

Name of Contractor

By ___________________________

Enter text✕

What the Home Improvement Construction Contract Covers

A Home Improvement Construction Contract is a written agreement between a property owner and a contractor that defines the scope of renovation or repair work, payment terms, schedule, change-order procedures, permit responsibilities, insurance and licensing requirements, warranty obligations, dispute resolution, and acceptance criteria. It establishes each party's rights and obligations, allocates risk, and creates a record for lien, permit, and consumer-protection purposes. Well-drafted contracts reduce misunderstandings on site, help enforce payment and warranty claims, and support compliance with state contractor licensing and building department requirements.

Why a Clear Contract Matters for Home Improvement

A precise contract protects both owner and contractor by documenting scope, cost, timing, and remedies; it also satisfies lender, permit, and licensing requirements and creates enforceable evidence in disputes.

Why a Clear Contract Matters for Home Improvement

Who Typically Uses This Contract

Owners, general contractors, subcontractors, and lenders commonly rely on a written home improvement contract to set expectations and protect rights.

  • Homeowners seeking clarity on cost, schedule, and warranty obligations for a remodel or repair project.
  • General contractors coordinating trades, permits, and progress payments on residential projects.
  • Subcontractors who need defined scope, payment timing, and change-order procedures to avoid nonpayment.

Use the contract whenever work exceeds minor repairs or when permits, financing, or third-party approvals are involved.

Essential Elements to Include in the Contract

A professional Home Improvement Construction Contract should be concise but complete: it must allocate responsibilities, schedule payments tied to milestones, and include change‑order and dispute procedures to avoid common conflicts.

Parties & Scope

Identify the owner and contractor by legal name and describe work in measurable terms, referencing plans, exhibits, and allowance items to avoid ambiguity.

Price & Payment

Set the contract sum, payment schedule, retainage, accepted payment methods, and consequences for late or missed payments to protect cash flow.

Schedule & Milestones

Specify start and substantial completion dates, milestone inspections, and liquidated damages or extensions for weather and permit delays.

Change Orders

Define a written change-order process requiring signed approvals, pricing method, and adjustments to schedule and payment terms.

Permits & Inspections

Clarify which party obtains permits, pays fees, and is responsible for passing inspections and remedying code violations.

Warranties & Insurance

Include contractor licensing and insurance requirements, warranty duration and scope, and requirements for certificate of insurance on file.

Step-by-Step: Complete and Execute the Contract

Follow these practical steps to prepare, approve, and finalize a Home Improvement Construction Contract efficiently.

  • 01
    Prepare Document: Draft scope, schedule, and budget; attach plans and exhibits.
  • 02
    Review Terms: Owner and contractor confirm scope, permits, and payment schedule.
  • 03
    Sign Electronically: Execute with lawful eSignature and capture audit trail.
  • 04
    Distribute Copies: Provide signed copies to owner, contractor, lender, and inspector.

Where to Send or File the Signed Contract

After execution, route the signed contract to the stakeholders and filing authorities who require a record of the agreement.

  • Owner Copy: Owner keeps original for warranty and dispute reference.
  • Contractor File: Contractor retains for scheduling, invoicing, and lien defense.
  • Lender/Title: Provide to lender if construction financing is involved.
  • Building Department: Include contract with permit applications when required.

Digital Signing and File Formats to Consider

Choose a signing platform that supports PDF and DOCX, audit trails, and industry integrations to simplify routing and recordkeeping.

  • Formats Supported: PDF and Word DOCX are standard for contracts.
  • Integrations: Connect to Google Workspace, Microsoft 365, NetSuite, or Procore for workflows.
  • Authentication: Use email link, SMS code, or advanced signer verification.

Maintain tamper-evident signed PDFs and an audit trail (timestamps, IP, signer identity) to strengthen enforceability and simplify future record retrieval.

Common Timing and Deadline Considerations

Contracts should specify clear dates for work start, milestone payments, inspections, and final acceptance to avoid disputes over delays and payments.

Project Start Date:

Date when contractor must mobilize and begin on-site work.

Permit Filing Deadline:

Timeframe to submit and obtain required building permits.

Progress Payment Dates:

Dates tied to completed milestones for releasing scheduled payments.

Final Inspection:

Date for final code inspection and punch-list resolution.

Lien Notice Deadlines:

State-specific deadlines govern when lien notices must be served.

Key Project Milestones from Contract to Closeout

Track these core milestones so contract terms and payment triggers align with on-site progress and permit milestones.

01

Estimate Accepted

Owner accepts scope and budget; contract drafting begins.

02

Contract Signed

Executed contract establishes obligations and payment schedule.

03

Permit Obtained

Permits pulled and inspections scheduled before major work.

04

Completion & Closeout

Final inspection, punch list closure, warranty documentation.

Common Mistakes to Avoid When Preparing the Contract

  • Vague scope descriptions that leave material selection, allowances, or finish standards undefined often cause disputes and cost overruns.
  • Missing permit or licensing responsibilities can delay work and expose both parties to fines or stop-work orders from the building department.
  • Informal change-orders (oral agreements) create payment disputes; require written, signed changes with price and schedule adjustments.
  • Failing to document progress inspections and retainage release conditions leads to withheld payments and contested final acceptance.

Penalties and Risks for Incorrect or Missing Contract Terms

License Violations: Fines, stop-work orders
Mechanic's Liens: Lien claims against property
Payment Withholding: Contractor nonpayment or owner escrow
Code Fines: Penalties for failed inspections
Contract Disputes: Costly litigation or arbitration
Tax Withholding: Backup withholding for improper TIN

Real-World Examples of Online Contract Execution

These short examples show how contractors and property managers streamline execution and recordkeeping with digital signing tools.

Martin Properties

Local property manager moved to online contract execution to avoid in-person closings and paper loss

  • Enabled mobile signing on site
  • The team reported improved compliance and faster turnaround for tenant repair contracts, with secure audit trails for each executed agreement.

Optica Ventures

A small contractor adopted digital signing to speed client approvals and payments

  • Reduced turnaround time significantly
  • The interface simplified customer interactions, reduced administrative follow-up, and kept a clear record for lien and warranty support.

Required Information and Security Elements to Include

Contractor License: License number and state
Insurance Info: Carrier and policy limits
Scope Reference: Scope exhibit or plan ID
Payment Terms: Amount and schedule
Start Date: MM/DD/YYYY format
Signatures: Signed by authorized parties

Practical Tips for Accurate and Efficient Contracts

Adopt these practices to minimize disputes, accelerate approvals, and ensure enforceability.

Use Clear Scopes and Exhibits
Attach detailed plans, material specifications, and allowance tables as exhibits. Cross-reference exhibit numbers and page counts to reduce ambiguity and limit scope‑related disputes.
Require Written Change Orders
Make change orders binding only when documented and signed, and show how they change price and schedule to avoid oral-contract disputes.
Keep Permit Responsibilities Explicit
State which party secures permits, who pays fees, and how code issues will be resolved to prevent work stoppages and fines during inspections.
Preserve Audit Trail
Use an eSignature solution that captures timestamps, IP addresses, and signer identity details to strengthen evidence in payment and warranty disputes.

eSignature Pricing and Feature Comparison for Contract Execution

Compare typical starting prices and core features for eSignature vendors commonly used to execute Home Improvement Construction Contracts; signNow is listed first per platform comparisons.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes (Business Premium) Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes (BAA required) Yes (BAA available) Yes (BAA available) Varies by plan Varies by plan

Frequently Asked Questions

Answers to common questions about executing, modifying, and enforcing a Home Improvement Construction Contract, including eSignature and recording concerns.


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