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California Full Reconveyance

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CALIFORNIA
FULL RECONVEYANCE
[Individual Lender]

Recording requested by:

And, when recorded, mail this deed and tax statements to:

Name:

City, State & Zip:

Phone:

FULL RECONVEYANCE
[Individual Lender]

TRA:

APN:

This transfer is exempt from the documentary transfer tax based on:

The documentary transfer tax is $

City Tax, if any: $

County Tax, if any: $

and is computed on:

the full value of the property conveyed.

the full value less the liens and encumbrances remaining thereon at the time of sale

The property is located in an unincorporated area the city of

Deed of Trust, dated , a Corporation or an Individual, as Trustee under

Trustor; and recorded as Instrument No. , made by

on and recorded in Book Page

of Official Records in the office of the County Recorder of County, California, describing land herein as:

See Legal Description Attached as Exhibit A incorporated by reference as though set forth in full

Legal Description:

having received from holder of the obligations thereunder a written request to reconvey, reciting that all sums secured by the Deed of Trust have been fully paid, and said Deed of Trust and the note or notes secured thereby having been surrendered to said Trustee for cancellation, does hereby RECONVEY without warranty, to the person or persons legally entitled thereto, the estate now held by it thereunder.

IN WITNESS WHEREOF, as TRUSTEE,

has caused its corporate name and seal to be hereto affixed by its duly authorized officer.

Dated:

Type Name of Entity:

By:

Signature of authorized signatory

Type Name of authorized signatory:

Its:

(Type capacity of signatory)

IN WITNESS WHEREOF, this instrument was executed, signed and delivered by the

undersigned on this the day of , 20

Signature of Grantor

Type/Print Name

State of California

County of

On 20 before me,

(here insert name and title of the officer), personally appeared

who proved to me on the basis of satisfactory evidence to be the person whose name is subscribed to the within instrument and acknowledged to me that he executed the same in his authorized capacity, and that by his signature on the instrument the person, or the entity upon behalf of which the person acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature

 

(Seal)

Mortgagee Name, Address, phone:

Current property Owner(s) Name, Address, phone:

EXHIBIT A

Grantor:

Grantee:

Legal Description:

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What a California Full Reconveyance Is and When It Applies

A California Full Reconveyance is a recorded instrument that confirms a deed of trust has been satisfied and transfers legal title back to the trustor or property owner. It is prepared or executed by the beneficiary or the beneficiary’s agent and acknowledged by a trustee or successor trustee. Once recorded in the county where the property is located, the reconveyance removes the lien from the title record and provides evidence to title companies, lenders, and buyers that the secured obligation has been released.

Why a Full Reconveyance Matters for Title Clearance

A properly executed and recorded reconveyance clears the recorded lien, restores marketable title, and prevents future disputes about ownership or encumbrances. It provides an official county record proving the mortgage or deed of trust was satisfied.

Why a Full Reconveyance Matters for Title Clearance

Who Typically Prepares and Receives a Reconveyance

Each party has specific responsibilities: beneficiaries must issue release instructions, trustees must execute and notarize the reconveyance, and recorders must index the document for public notice.

  • Beneficiaries and servicers who release liens after payoff and instruct the trustee to reconvey title.
  • Trustees or title companies that prepare and sign the reconveyance instrument for recordation.
  • Property owners and title insurers who rely on the recorded reconveyance to establish clear title.

Step-by-step: Completing a California Full Reconveyance

Follow these core steps to create, sign, notarize, and record a reconveyance to clear a deed of trust.

  • 01
    Confirm Payoff: Verify lender payoff and obtain written release instructions from beneficiary.
  • 02
    Prepare Reconveyance: Draft the reconveyance with property legal description and reference to original instrument.
  • 03
    Execute & Notarize: Trustee signs before a notary (or RON where allowed) and completes acknowledgment block.
  • 04
    Record Document: Submit to the county recorder with correct county fee and recording cover sheet.

Typical workflow from payoff to recorded reconveyance

A standardized sequence speeds processing and reduces recording errors; follow each step in order and keep documentation.

  • Payoff Instruction: Beneficiary issues written payoff and reconveyance instructions to trustee or agent.
  • Document Drafting: Trustee or title company prepares reconveyance referencing the original deed of trust.
  • Signer Verification: Trustee signs before a notary or completes approved RON process where permitted.
  • Record and Return: Recorder indexes the reconveyance and returns a conformed copy to parties for their files.

Essential elements of a professional reconveyance form

A complete reconveyance includes specific clauses and formal blocks so county recorders and title companies can link it to the original lien and clear title.

Document Caption

Shows instrument type, county, and recording space — helps the recorder correctly index the filing and provides immediate public notice.

Reference to Original

Cites the original deed of trust document number, book/page, or recorder’s instrument number to tie the reconveyance to the secured transaction.

Trustee Declaration

Statement by trustee confirming satisfaction of obligation and authority to reconvey; includes beneficiary instruction reference when required.

Legal Description

Full legal property description copied from the original deed; necessary for precise identification and title clearing.

Notary Block

Acknowledge trustee’s signature with jurat/acknowledgment as required by the county; include notary commission details.

Recording Instructions

Specify the recording county, fee tendered, and return address for the conformed copy to ensure proper handling by the recorder.

Digital tools, formats, and integration points for e-filing

Confirm county recorder acceptance of electronic uploads; when county e-recording is unavailable, use printed and notarized originals for recordation.

  • File formats: PDF or DOCX accepted by most platforms and title systems.
  • Integrations: Common links: Salesforce, NetSuite, Google Workspace, Box integrations.
  • Authentication: Use multi-factor or ID credentialing for stronger signer verification.

Typical timelines and recording expectations

Timing varies by county and party responsiveness; use these typical processing ranges when estimating completion.

Preparation Time:

Often prepared within 1–7 business days after payoff confirmation.

Notarization Window:

Execution and notarization usually occur the same day as signing to avoid re-notarization issues.

County Recording:

Recording times typically range from same-day electronic recording to 3–15 business days for physical filings.

Return of Conformed Copy:

Expectation: recorder returns conformed copy within 1–3 weeks depending on county procedures.

Title Update:

Title companies usually reflect reconveyance in searches within 1–10 business days after recording.

Comparison: signNow and common eSignature vendors for reconveyance workflows

Basic pricing and feature availability for eSignature platforms; signNow is listed first per standard comparison format. Confirm vendor plans and terms directly before purchasing.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Representative real-world reconveyance scenarios

These short examples show how reconveyance is used in practice by different organizations handling property payoffs.

Martin Properties

A property management firm confirms payoff and requests reconveyance to clear tenant purchase titles.

  • Quick execution by trustee.
  • I can process and execute all of these documents online with 100% compliance and built-in security. Whether on mobile or working offline, I can get forms back to their necessary parties efficiently.

Optica Ventures LLC

A small investor resolves a mortgage payoff and needs recorded evidence before refinancing.

  • Title company requests recorded conformed copy.
  • The interface is simple and easy-to-use for our team; more importantly, it is just as easy for our customers.

Consequences of incorrect or missing reconveyance

Clouded Title: Outstanding lien appears in title searches
Recording Rejection: Clerical errors cause county to refuse filing
Delay Costs: Escrow delays and additional recording fees
Disputed Payoff: Creditors may claim unpaid balance
Litigation Risk: Potential lawsuits over ownership or lien release
Administrative Burden: Time and expense to issue corrective documents

Common mistakes to avoid when preparing reconveyance

  • Using an incomplete or unofficial legal description that does not match the original deed of trust, which can lead to misindexing.
  • Failing to reference the original instrument number or book/page, making it difficult for recorders and title companies to link documents.
  • Not confirming trustee authority or successor trustee status before execution, which may render the reconveyance invalid.
  • Submitting an improperly completed notary block or expired notary commission, resulting in recording rejection.

Practical tips for accurate, efficient reconveyance processing

Adopt these practices to reduce errors, speed recordation, and maintain clear title records.

Use exact recorded references
Always copy the legal description and original instrument number verbatim from the recorded deed of trust to ensure the county recorder and title companies can match records without ambiguity.
Verify signer authority
Confirm the trustee or authorized agent has the legal authority to sign, including checking corporate resolutions or trustee appointment documents to avoid later challenges.
Confirm notary and county rules
Check county recorder requirements for acknowledgment wording and any county-specific cover sheets; where available, confirm whether the county accepts electronic uploads.
Maintain clear audit trail
Keep payoff statements, beneficiary instructions, signed reconveyance, and recorded conformed copy together in a secure file for title searches and future inquiries.

Roles with authority and typical responsibilities

Beneficiary / Servicer

Lender or loan servicer issues payoff statements and written instruction to the trustee to prepare a reconveyance. They must confirm account status and authorize lien release before the trustee acts.

Trustee / Title Company

Executing trustee or title company drafts the reconveyance, verifies the referenced instrument, obtains notarization (or RON-compliant acknowledgment), records the document, and returns the conformed copy to the beneficiary and trustor.

Frequently asked questions about California Full Reconveyance

Answers to common operational, legal, and technical questions encountered when preparing, signing, and recording reconveyances.


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