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Informed Consent Form

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Informed Consent

Minot State University

Title of Study

This study is being conducted by . If study is being conducted by a graduate student, the PI (advisor) should also be listed here.

Key Information about this study

This consent form is designed to inform you about the study in which you are being asked to participate. Following is a brief summary about the study; however, you can find more detailed information later on in the form.

• List key pieces of information designed to assist the participant in deciding whether or not they would like to participate in the study.

• This information should include:

○ Any relevant inclusion or exclusion criteria,

○ Risks/Benefits,

○ Time commitment,

○ Compensation,

○ Privacy concerns.

• This section is designed to be a concise and focused presentation of key information that is mostly likely to assist in understanding the reasons why one might or might not want to participate in research.

You are being asked to participate in this study because

As a participant in this study, you will

This study will take place and should take you about to complete.

As a participant in this study,

Individual benefits of this study will include Additionally, societal benefits

Your participation in this research is your choice. If you decide to participate in the study, you may change your mind and stop participating at any time without penalty or loss of benefits to which you are already entitled.

You will not incur any costs for participating in this study.

If there are alternative treatments, ways to earn extra/course credit, etc. these should be described here.

Your will be collected during the course of the research.

Research collecting identifiable private information and/or identifiable biospecimens must state that:

• Collected samples/data may be given to another investigator for future research without additional consent, OR

• Collected samples/data will not be used or distributed for future research, even if de-identified.

When applicable, describe whether clinically relevant research results will be given to the participant, and under what conditions

If biospecimens (even after they are de-identified) will be used for commercial profit, this must be disclosed to participants, including whether or not that profit will be shared.

In addition, describe whether the research will or might include whole genome or exome sequencing.

In the event of you will be removed from this study.

If applicable, if you are injured during the course of this study, you should contact the .

Before you decide whether you’d like to participate in this study, please ask any questions that come to mind now. Later, if you have questions about the study, you can contact .

You have rights as a research participant. All research with human participants is reviewed by a committee called the Institutional Review Board (IRB) which works to protect your rights and welfare. If you have questions about your rights, an unresolved question, a concern or complaint about this research you may contact the IRB chair at .

Documentation of Informed Consent:

You are freely making a decision whether to be in this research study. Signing this form means that

1. you have read and understood this consent form

2. you have had your questions answered, and

3. you have decided to be in the study.

You will be given a copy of this consent form to keep.








DELETE this page if not applicable:

If study involves the investigation of a drug (Phase I-IV), non-approved use of a drug or substance, or investigation of a medical device or substance that is subject to FDA regulations, following statement is required:

If applicable, add the statement:

[The Certificate of Confidentiality section below is required for all NIH funded research, and any other research with a Certificate of Confidentiality. Delete if not applicable.]

Certificate of Confidentiality [include if applicable]

The Department of Health and Human Services (HHS) has issued a Certificate of Confidentiality to further protect your privacy. With this Certificate, the investigators may not disclose research information that may identify you in any Federal, State, or local civil, criminal, administrative, legislative, or other proceedings, unless you have consented for this use. Research information protected by this Certificate cannot be disclosed to anyone else who is not connected with the research unless:

1. there is a law that requires disclosure (such as to report child abuse or communicable diseases but not for legal proceedings);

2. you have consented to the disclosure, including for your medical treatment; or

3. the research information is used for other scientific research, as allowed by federal regulations protecting research subjects.

Disclosure is required, however, for audit or program evaluation requested by the agency that is funding this project or for information that is required by the Food and Drug Administration (FDA).

You should understand that a Confidentiality Certificate does not prevent you or a member of your family from voluntarily releasing information about yourself or your involvement in this research. If you want your research information released to an insurer, medical care provider, or any other person not connected with the research, you must provide consent to allow the researchers to release it. This means that you and your family must also actively protect your own privacy.

Finally, you should understand that the investigator is not prevented from taking steps, including reporting to authorities, to prevent serious harm to yourself or others.

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What an Informed Consent Form Is and When It Applies

An Informed Consent Form documents that a person received clear information about a proposed procedure, treatment, research activity, or other service and voluntarily agreed to proceed. It records the nature and purpose of the intervention, material risks and benefits, available alternatives (including no action), and any foreseeable consequences. In healthcare and research settings the form also evidences that the signer had an opportunity to ask questions and that consent was given freely, without coercion, by someone with legal capacity or an authorized representative.

Why a Clear Informed Consent Form Matters

A well‑crafted Informed Consent Form protects patient autonomy, supports regulatory compliance, and documents legal authorization to proceed. It reduces misunderstandings, clarifies expectations, and creates a retrievable record that can be audited or produced for regulators, insurers, or legal review.

Why a Clear Informed Consent Form Matters

Who Typically Prepares and Signs These Forms

Organizations and professionals that commonly use Informed Consent Forms include clinical providers, research teams, schools, and legal guardians involved in medical or procedural decisions.

  • Healthcare providers and clinical staff who explain treatment options and obtain patient authorization.
  • Research investigators and institutional review boards managing human subjects protocols.
  • Educational institutions when seeking parental permission for student procedures or activities.

The signer may be the competent adult patient, a legally authorized representative, a parent for minors, or a court‑appointed guardian when statutory authority requires it.

Key Signer and Preparer Roles

Patient / Subject

An adult with decision‑making capacity who receives the explanation, asks questions, and voluntarily signs. If capacity is limited, a legally authorized representative must sign on the patient’s behalf and the form should document the representative’s authority.

Provider / Researcher

The licensed clinician or study investigator who discloses risks, benefits, and alternatives, documents the discussion, and completes the provider portion of the form including printed name, role, and date.

Essential Data Elements to Capture

Patient Name: Full legal name
Date of Birth: MM/DD/YYYY
Procedure: Procedure or study title
Risks Noted: Material risks listed
Alternatives: Reasonable alternatives
Signature Block: Signer, date, and relation

Core Sections of a Professional Informed Consent Form

A professional form is concise, readable, and organized so each element is clear: purpose, description, risks, benefits, alternatives, and signer authorization. Accessibility and language options should be available when required.

Purpose

A brief explanation of why the procedure or research is proposed and what the signer should expect before, during, and after the intervention.

Description

Plain‑language description of the procedure or study steps, duration, and required follow‑up, written to allow a reasonable person to understand the process.

Risks

Material and likely risks, including common adverse effects and serious but rare complications, so the signer can weigh benefits against harms.

Benefits

Potential benefits to the signer or to general knowledge (for research) with a statement about uncertain outcomes where appropriate.

Alternatives

Reasonable alternatives including the option to decline or choose conservative management when available.

Authorization

Signature block with printed name, relationship if signed by representative, date, and provider signature confirming the discussion occurred.

How to Complete an Informed Consent Form — Step by Step

Follow these sequential steps to ensure consent is valid, complete, and documented correctly before any procedure or research participation begins.

  • 01
    Prepare the form: Select the correct template and add procedure details.
  • 02
    Explain clearly: Discuss purpose, risks, benefits, and alternatives.
  • 03
    Answer questions: Allow time and document questions and answers.
  • 04
    Obtain signature: Signer (or authorized representative) signs and dates.

Typical Digital Workflow for Collecting Consent

An electronic workflow streamlines the consent process while preserving legal evidence of disclosure and signature events.

  • Upload: Upload the consent form to the signing platform.
  • Place fields: Add signature, initials, date, and optional checkboxes.
  • Send link: Deliver via email, SMS, or secure portal.
  • Capture audit: Platform records timestamp, IP, and actions.

Configuring an Electronic Consent Workflow

Set up fields and authentication to match the sensitivity of the consent and applicable regulations.

Field Configuration
Signature Field Required; include date stamp
Initials Field Optional; use for section confirmations
Authentication Email + SMS or stronger for high‑risk procedures
Audit Trail Enable capture of IP, timestamp, and actions

Technical Considerations for eSignature and Storage

Choose a platform that supports secure signing, auditable trails, and exportable records consistent with regulatory needs.

  • File formats: PDF/A and DOCX are commonly supported
  • Integrations: Connectors to EHRs, CRMs, and cloud storage
  • Authentication: Email, SMS, KBA, or advanced signer ID

Confirm the platform provides encryption in transit and at rest, a tamper‑evident audit trail, and capability to produce admissible records on demand.

Common Mistakes to Avoid When Preparing Consent Forms

  • Using technical or legal jargon that the signer cannot reasonably understand.
  • Failing to document that alternatives and risks were discussed and questions answered.
  • Allowing signatures without verifying legal authority for representatives.
  • Keeping only scanned images without the signing platform’s audit trail or metadata.

Consequences of Incomplete or Invalid Consent

Legal Liability: Civil claims for battery or malpractice
Regulatory Action: State licensing sanctions possible
Privacy Violations: HIPAA penalties for improper PHI handling
Research Sanctions: IRB suspension or funding withdrawal
Criminal Risk: In rare cases, unlawful conduct referrals
Record Rejection: Payer or court may refuse unsigned or incomplete consent

Typical eSignature Pricing and Compliance Snapshot

Comparison of starting prices and selected features for common eSignature vendors. signNow appears first per product data and vendor conventions.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial Yes, 7-day trial Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes (plan dependent) Varies by plan Varies by plan Varies by plan Varies by plan
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes (BAA available) Varies by plan Varies by plan Varies by plan Varies by plan

Real Organization Examples Using Electronic Consent

These customer examples illustrate how organizations implement consent workflows using secure electronic platforms and integrations.

Optica Ventures LLC

The interface is simple and easy‑to‑use for our team; more importantly, it is just as easy for our customers.

  • Rapid adoption across teams shortened turnaround on client approvals.
  • The result was faster processing and a consistent audit trail for regulatory review and internal reporting.

Fertility Centers of Illinois

The airSlate SignNow team has been exceptional, responsive, the API has been great, and we're extremely happy that we chose airSlate SignNow as a company.

  • Integration with clinical workflows reduced manual entry.
  • Electronic consent supported mobile signing and preserved metadata required for clinical audits.

Timing Considerations and Critical Moments

Certain consent requirements are time‑sensitive; plan the consent discussion and documentation to occur well before irreversible actions.

Pre‑Procedure Signature:

Obtain consent before the procedure begins

Emergency Exceptions:

Document clinical justification if consent cannot be obtained

Minor Consent:

Obtain parental or guardian consent when required

Revocation Window:

Record any revocation promptly and note effective date

Ongoing Research:

Re‑consent if protocol changes materially

FAQs and Common Troubleshooting for Consent Forms

Answers to frequent questions about capacity, electronic signatures, revocation, and recordkeeping for Informed Consent Forms.


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