BY-LAWS
DECEMBER 28, 1999
POTOMAC INSURANCE TRUST
BY-LAWS
TABLE OF CONTENTS
PAGE
ARTICLE I - OFFICERS AND THEIR ELECTION...................................1
Section 1: Officers..........................................1
Section 2: Election of Officers..............................1
Section 3: Resignations and Removals.........................1
Section 4: Vacancies and Newly Created Offices...............1
ARTICLE II - POWERS AND DUTIES OF OFFICERS AND TRUSTEES....................1
Section 1: Management of the Trust -General..................1
Section 2: Right to Engage in Business.......................2
Section 3: Executive and Other Committees....................2
Section 4: Chairman of the Trustees..........................2
Section 5: President.........................................2
Section 6: Treasurer.........................................2
Section 7: Secretary.........................................2
Section 8: Vice President....................................3
Section 9: Assistant Treasurer...............................3
Section 10: Assistant Secretary..............................3
Section 11: Other Officers...................................3
ARTICLE III - SHAREHOLDERS' MEETINGS........................................3
Section 1: Special Meetings..................................3
Section 2: Notice............................................3
Section 3: Place of Meeting..................................4
Section 4: Ballots...........................................4
Section 5: Proxies...........................................4
Section 6: Action Without a Meeting..........................4
ARTICLE IV - TRUSTEES' MEETINGS............................................4
Section 1: Special Meetings..................................4
Section 2: Regular Meetings..................................5
Section 3: Quorum............................................5
Section 4: Notice............................................5
Section 5: Special Action....................................5
Section 6: Action By Consent.................................5
ARTICLE V - SHARES OF BENEFICIAL INTEREST.................................5
Section 1: Beneficial Interest...............................5
Section 2: Transfer of Shares................................6
Section 3: Equitable Interest Not Recognized.................6
ARTICLE VI - INSPECTION OF BOOKS...........................................6
ARTICLE VII - FISCAL YEAR...................................................6
ARTICLE VIII - AMENDMENTS....................................................6
ARTICLE IX - PRINCIPAL OFFICE OF THE TRUST.................................6
BY-LAWS OF THE POTOMAC INSURANCE TRUST
These By-Laws of the Potomac Insurance Trust (the "Trust"), a
Massachusetts business trust, are subject to the Trust's Declaration of Trust as
from time to time amended.
ARTICLE I
OFFICERS AND THEIR ELECTION
OFFICERS
SECTION 1. The officers of the Trust shall be a President, a Treasurer, a
Secretary, and such other officers as the Trustees may from time to time elect.
It shall not be necessary for any Trustee or officer to be a holder of shares in
the Trust.
ELECTION OF OFFICERS
SECTION 2. The President, Treasurer and Secretary shall be chosen annually
by the Trustees. Two or more offices may be held by a single person except the
offices of President and Secretary. The officers shall hold office until their
successors are chosen and qualified.
RESIGNATIONS AND REMOVALS
SECTION 3. Any officer of the Trust may resign by filing a written
resignation with the President, the Trustees or the Secretary, which resignation
shall take effect on being so filed or at such time as may be therein specified.
The Trustees may at any meeting remove any officer by a majority vote of the
voting Trustees.
VACANCIES AND NEWLY CREATED OFFICES
SECTION 4. If any vacancy shall occur in any office or if any new office
shall be created, such vacancies or newly created offices may be filled by the
Trustees at any regular or special meeting of the Trustees.
ARTICLE II
POWERS AND DUTIES OF OFFICERS AND TRUSTEES
MANAGEMENT OF THE TRUST - GENERAL
SECTION 1. The business and affairs of the Trust shall be managed by the
Trustees, and they shall have all powers necessary and desirable to carry out
their responsibilities, so far as such powers are not inconsistent with the laws
of the Commonwealth of Massachusetts, the Declaration of Trust, or these
By-Laws.
RIGHT TO ENGAGE IN BUSINESS
SECTION 2. Any officer or Trustee of the Trust, the investment adviser,
the manager, the administrator and any officers or directors of the investment
adviser, manager or administrator may have personal business interests and may
engage in personal business activities.
EXECUTIVE AND OTHER COMMITTEES
SECTION 3. The Trustees may elect from their own number an executive
committee which shall have the power and duty to conduct the current and
ordinary business of the Trust, including the purchase and sale of securities,
while the Trustees are not in session, and such other powers and duties as the
Trustees may from time to time delegate to such committee. The Trustees also may
elect from their own number other committees from time to time. The number
composing such committees and the powers conferred upon the same are to be
determined by vote of the Trustees.
CHAIRMAN OF THE TRUSTEES
SECTION 4. The Trustees may, but need not, appoint from among their number
a Chairman. He or she shall perform such duties as the Trustees may from time to
time designate.
PRESIDENT
SECTION 5. The President shall be the chief executive officer of the Trust
and, subject to the supervision of the Trustees, shall have general supervision
over the business and policies of the Trust. When present, he or she shall
preside at all meetings of the Shareholders and the Trustees, and he or she may,
subject to the approval of the Trustees, appoint a Trustee to preside at such
meetings in his or her absence. The President shall perform such duties
additional to all of the foregoing as the Trustees may from time to time
designate.
TREASURER
SECTION 6. The Treasurer shall be the principal financial and accounting
officer of the Trust. He or she shall deliver all funds and securities of the
Trust that may come into his or her hands to such bank or trust company as the
Trustees shall employ as Custodian. He or she shall have the custody of the seal
of the Trust. He or she shall make annual reports regarding the business and
condition of the Trust, which reports shall be preserved in Trust records, and
he or she shall furnish such other reports regarding the business and condition
of the Trust as the Trustees may from time to time require. The Treasurer shall
perform such additional duties as the Trustees may from time to time designate.
SECRETARY
SECTION 7. The Secretary shall record in books kept for the purpose all
votes and proceedings of the Trustees and the Shareholders at their respective
meetings. The Secretary shall perform such additional duties as the Trustees may
from time to time designate.
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VICE PRESIDENT
SECTION 8. Any Vice President of the Trust shall perform such duties as
the Trustees may from time to time designate.
ASSISTANT TREASURER
SECTION 9. Any Assistant Treasurer of the Trust shall perform such duties
as the Trustees may from time to time designate.
ASSISTANT SECRETARY
SECTION 10. Any Assistant Secretary of the Trust shall perform such duties
as the Trustees may from time to time designate.
OTHER OFFICERS
SECTION 11. The Trustees from time to time may appoint such other officers
or agents as they may deem advisable, each of whom shall have such title, hold
office for such period, have such authority and perform such duties as the
Trustees may determine. The Trustees from time to time may delegate to one or
more officers or agents the power to appoint any such subordinate officers or
agents and to prescribe their respective rights, terms of office, authorities
and duties.
ARTICLE III
SHAREHOLDERS' MEETINGS
SPECIAL MEETINGS
SECTION 1. A special meeting of the Shareholders shall be called by the
Secretary whenever (a) ordered by the Trustees or (b) requested, for the purpose
of removing a Trustee from office, in writing by the holder or holders of at
least 10% of the outstanding Shares entitled to vote. If the Secretary, when so
ordered or requested, refuses or neglects for more than 30 days to call such
special meeting, the Trustees or the Shareholders so requesting may, in the name
of the Secretary, call the meeting by giving notice thereof in the manner
required when notice is given by the Secretary. If the meeting is a meeting of
the Shareholders of one or more series or classes of Shares, but not a meeting
of all Shareholders of the Trust, then only the Shareholders of such one or more
series shall be entitled to notice of and to vote at such meeting.
NOTICE
SECTION 2. Except as provided above, notices of the place, date and hour,
and purpose(s) for which any special meeting of the Shareholders is called shall
be given by the Secretary by delivering or mailing, postage prepaid, to each
Shareholder entitled to vote at such meeting, a written or printed notification
of such meeting, at least 15 days before the meeting, to such address as may be
registered with the Trust by the Shareholder.
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PLACE OF MEETING
SECTION 3. All special meetings of the Shareholders shall be held at the
principal place of business of the Trust or at such other place in the United
States as the Trustees may designate.
BALLOTS
SECTION 4. The vote upon any question shall be by ballot whenever
requested by any person entitled to vote, but, unless such a request is made,
voting may be conducted in any way approved by the meeting.
PROXIES
SECTION 5. Shareholders entitled to vote may vote either in person or by
proxy, provided that an instrument authorizing such proxy to act is executed by
the Shareholder in writing and dated not more than eleven months before the
meeting, unless the instrument specifically provides for a longer period.
Shareholders may have their votes recorded by telephone, at which time
Shareholders may authorize proxies to vote their Shares in accordance with their
instructions. Shareholders will not execute telephone proxies in writing, but
will receive a confirmation of their instructions by mail and be provided an
opportunity to correct any incorrect instructions. Proxies shall be delivered to
the Secretary of the Trust or other person responsible for recording the
proceedings before being voted. A proxy with respect to Shares held in the name
of two or more persons shall be valid if executed by one of them unless at or
prior to exercise of such proxy the Trust receives a specific written notice to
the contrary from any one of them. Unless otherwise specifically limited by
their terms, proxies shall entitle the holder thereof to vote at any adjournment
of a meeting. A proxy purporting to be exercised by or on behalf of a
Shareholder shall be deemed valid unless challenged at or prior to its exercise
and the burden of providing invalidity shall rest on the challenger. At all
meetings of the Shareholders, unless the voting is conducted by inspectors, all
questions relating to the qualifications of voters, the validity of proxies, and
the acceptance or rejection of votes shall be decided by the chairman of the
meeting.
ACTION WITHOUT A MEETING
SECTION 6. Any action to be taken by Shareholders may be taken without a
meeting if all Shareholders entitled to vote on the matter consent to the action
in writing and the written consents are filed with the records of meetings of
Shareholders of the Trust. Such consent shall be treated for all purposes as a
vote at a meeting.
ARTICLE IV
TRUSTEES' MEETINGS
SPECIAL MEETINGS
SECTION 1. Special meetings of the Trustees shall be called by the
Secretary at the written request of the President, the Treasurer, or any two
Trustees, and if the Secretary, when so requested, refuses or fails for more
than 24 hours to call such meeting, the President, the Treasurer, or such two
Trustees may, in the name of the Secretary, call such meeting by giving due
notice in the manner required when notice is to be given by the Secretary. All
special meetings of the Trustees shall be held at the principal place of
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business of the Trust or such other place in the United States as the person or
persons requesting such meeting to be called may designate, but any meeting may
adjourn to any other place.
REGULAR MEETINGS
SECTION 2. Regular meetings of the Trustees may be held without call or
notice at such places and at such times as the Trustees may from time to time
determine, provided that any Trustee who is absent when such determination is
made shall be given notice of the determination.
QUORUM
SECTION 3. A majority of the Trustees shall constitute a quorum for the
transaction of business.
NOTICE
SECTION 4. Except as otherwise provided, notice of any special meeting of
the Trustees shall be given by the Secretary to each Trustee orally or by mail,
hand delivery or telegram. A notice may be mailed, postage prepaid, addressed to
him or her at his or her address as registered on the books of the Trust or, if
not so registered, at his or her last known address at least three days before
the meeting or delivered to him or her at least two days before the meeting,
provided orally by telephone at least 24 hours before the meeting or sent to him
or her at least 24 hours before the meeting by prepaid telegram addressed to him
or her at said registered address, if any, or if he has no such registered
address, at his last known address.
SPECIAL ACTION
SECTION 5. When all the Trustees shall be present at any meeting, however
called or wherever held, or shall assent to the holding of the meeting without
notice, or after the meeting shall sign a written assent thereto on the record
of such meeting, the acts of such meeting shall be valid as if such meeting had
been regularly held.
ACTION BY CONSENT
SECTION 6. Any action by the Trustees may be taken without a meeting if a
written consent thereto is signed by all the Trustees and filed with the records
of the Trustees' meeting or by telephone consent provided a quorum of Trustees
participate in any such telephone meeting. Such consent shall be treated as a
vote of the Trustees for all purposes.
ARTICLE V
SHARES OF BENEFICIAL INTEREST
BENEFICIAL INTEREST
SECTION 1. The beneficial interest in the Trust shall at all times be
divided into an unlimited number of transferable Shares without par value, each
of which shall represent an equal proportionate interest in the series or class
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thereof with each other Share of any outstanding series or class thereof. No
Share shall have priority or preference over another Share.
TRANSFER OF SHARES
SECTION 2. The Shares of the Trust shall be transferable, so as to affect
the rights of the Trust, only by transfer recorded on the books of the Trust, in
person or by attorney.
EQUITABLE INTEREST NOT RECOGNIZED
SECTION 3. The Trust shall be entitled to treat the holder of record of
any Share or Shares of beneficial interest as the holder in fact thereof and
shall not be bound to recognize any equitable or other claim or interest in such
Share or Shares on the part of any other person except as may be otherwise
expressly provided by law.
ARTICLE VI
INSPECTION OF BOOKS
The Trustees shall from time to time determine whether and to what extent,
and at what times and places, and under what conditions and regulations the
accounts and books of the Trust or any of them shall be open to the inspection
of the Shareholders; and no Shareholder shall have any right to inspect any
account or book or document of the Trust except as conferred by law or otherwise
by the Trustees or by resolution of the Shareholders.
ARTICLE VII
FISCAL YEAR
The fiscal year of the Trust shall end on such date as the Trustees shall
from time to time determine.
ARTICLE VIII
AMENDMENTS
These By-Laws may be amended at any meeting of the Trustees of the Trust
by a majority vote.
ARTICLE IX
PRINCIPAL OFFICE OF THE TRUST
The principal place of business of the Trust shall be located within or
without the Commonwealth of Massachusetts as the Trustees may determine or as
they may authorize.
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