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Real Estate Lease Agreement

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CONTRACT FOR THE LEASE AND MANDATORY PURCHASE OF REAL ESTATE

This CONTRACT FOR THE LEASE AND MANDATORY PURCHASE OF REAL ESTATE (hereinafter the "Agreement") entered into this the day of , 20 by and between (hereinafter "Seller") and , jointly and severally, (hereinafter individually and collectively "Purchaser").

NOW, THEREFORE, FOR AND IN CONSIDERATION of mutual covenants and agreements contained herein, and other good and valuable considerations the receipt and sufficiency of all of which is hereby acknowledged the parties hereto do hereby covenant, contract and agree as follows, to-wit:

SECTION 1. LEASE OF REAL PROPERTY.

1.1 LEASE. Seller hereby demises and leases to Purchaser and Purchaser hereby takes and rents from Seller that certain real property located in County, , being more particularly described on Exhibit "A" attached hereto and incorporated herein by reference, together with any improvements now situated thereon, and all easements, rights, licenses and appurtenances used in connection therewith or belonging thereto (hereinafter the "Property").

1.2 TERM. The initial term of the Lease shall begin on the and shall terminate on the .

1.3 RENT. During the term of the Lease, Purchaser shall pay unto Seller the sum of ($) per month as rent for the Property. The monthly rental shall be due on the day of the month and if not paid by the day, there shall be a late charge of $ due for such month.

1.4 USE OF PREMISES. The Property and improvements thereon are hereby leased for residential and related use. Purchaser agrees not to use or permit the use of the Property for illegal purposes.

1.5 UTILITIES. Purchaser agrees to maintain, repair, and pay for all water, fuel, gas, oil, heat, electricity, power, materials and services which may be furnished to it or used by it in or about the Property.

1.6 TAXES. Seller shall pay all real property taxes levied on the Property during the term of this Lease.

1.7 ALTERATIONS, TRADE FIXTURES, FINANCING. Purchaser shall have the right to make such alterations and improvements to the Property as it deems necessary or desirable upon giving written notice of same to Seller.

1.8 ASSIGNMENT AND SUBLEASING. Purchaser shall not have the right to assign this Lease nor sublet the Property in whole or in part without first procuring the written consent of the Seller.

1.9 NUISANCES. Purchaser shall promptly comply with all ordinances and shall not engage in any act which shall constitute a nuisance.

1.10 ENTRY AND INSPECTION. Purchaser shall permit Seller and his agents to enter the Property at all reasonable times for inspection, maintenance, and repairs.

1.11 LEAD-BASED PAINT DISCLOSURE (Rental): Housing built before 1978 may contain lead-based paint. Landlord states as follows: [Landlord check one]

The leased premises was constructed in 1978 or later.

The leased premises was constructed prior to 1978. Landlord has conformed with all federal requirements regarding lead-based paint disclosure.

SECTION 2. MANDATORY PURCHASE OF REAL ESTATE

2.1 AGREEMENT TO PURCHASE REAL PROPERTY. Seller agrees to sell and Purchaser agrees to purchase on the terms and conditions set forth herein that certain real property located in County, , being more particularly described on Exhibit "A" attached hereto. The Closing Date of the purchase shall be on or before . Time is of the essence.

2.2 EARNEST MONEY. Purchaser has delivered earnest money in the amount of ($) to secure and guarantee Purchaser’s duties and obligations hereunder.

2.3 PURCHASE PRICE. Purchaser agrees to pay Seller and Seller agrees to accept as total consideration the total sum of ($), plus interest at the rate of percent (%) per annum.

Purchaser shall deliver a promissory note with equal monthly installments of ($) per month beginning .

2.4 CLOSING COSTS. All closing costs associated with the purchase of the Property by Purchaser, with the exception of any title insurance desired by Purchaser, shall be paid one-half by Purchaser and one-half by Seller.

2.5 TITLE. Seller agrees to provide Purchaser at closing a Certificate of Title and a Warranty Deed.

2.6 TAXES. Taxes for the current year shall be prorated at closing between Seller and Purchaser.

SECTION 3. DEFAULT.

If either party defaults in compliance with any term, covenant, representation or warranty herein contained, the non-defaulting party shall give the defaulting party ten (10) days written notice to cure the default.

SECTION 4. WAIVER OF SUBROGATION.

Seller and Purchaser covenant and agree that all policies of insurance carried by either of them upon the Property shall include both the Seller and Purchaser as insureds and shall include a waiver of subrogation.

SECTION 5. CONDEMNATION.

If, during the term of this Agreement, the Property shall be taken or condemned, either in whole or part, by competent authorities for public or quasi-public use, Seller shall have the option to terminate this Agreement as of the date of taking.

SECTION 6. REMOVAL OF TIMBER OR MINERALS.

Purchaser agrees and covenants that no timber or minerals shall be cut, mined or otherwise removed from the Property without the prior written consent of Seller.

SECTION 7. RELATIONSHIP OF PARTIES.

The relationship of the parties hereto is strictly that of Seller and Purchaser and shall not be construed as a joint venture or partnership.

SECTION 8. AGREEMENT BINDING ON ASSIGNS.

All covenants, conditions and agreements contained in this Agreement shall extend to and be binding on the respective heirs, successors and assigns of the respective parties hereto.

SECTION 9. ATTORNEY'S FEES.

In the event of breach or default, the defaulting or breaching party shall pay all attorney fees, court costs and other expenses occasioned by such default or breach.

SECTION 10. NOTICES.

Until further written notice, all rent checks and all notices from Purchaser to Seller shall be sent to:

Until further written notice, all notices from Seller to Purchaser shall be sent to Purchaser at the following address:

All notices to be given under this Agreement shall be in writing and shall be served personally or sent by certified or registered mail.

SECTION 11. ENTIRE AGREEMENT.

This Agreement contains all of the agreements and conditions made between the parties hereto and may not be modified except in writing signed by all parties.

SECTION 12. PARTIAL INVALIDITY.

If any provision of this Agreement is invalid or illegal, the remainder shall not be affected thereby.

SECTION 13. GOVERNING LAW.

This Agreement shall be governed by and construed in accordance with the laws of the State of .

SECTION 14. LEAD-BASED PAINT DISCLOSURE (SALE):

Seller states as follows: [Seller check one]

The premises was constructed in 1978 or later.

The premises was constructed prior to 1978. Seller has conformed with all federal requirements regarding lead-based paint disclosure.

SECTION 15. OPPORTUNITY TO CONDUCT EVALUATION

Purchaser: check the applicable provision, and sign on the line below:

Seller has permitted the purchaser a 10-day period to conduct a risk assessment or inspection.

Seller and purchaser have agreed in this contract that a -day period will be allowed instead of the usual 10-day period.

Purchaser hereby waives the opportunity to conduct the risk assessment or inspection.

Signature of Purchaser:

WITNESS THE SIGNATURES of the parties hereto on this the day of , 20.

SELLER:

PURCHASER:

SS#

STATE OF COUNTY OF

Personally appeared before me, the undersigned authority in and for said county and state, on this day of , 20, within my jurisdiction, the within named , who acknowledged that he is President of , a corporation.

GIVEN under my hand and official seal of office on this the day of , 20.

________________________________

NOTARY PUBLIC

My Commission Expires:


SEPARATE INSTRUCTION PAGE REGARDING LEAD-BASED PAINT DISCLOSURE

THIS PAGE IS NOT PART OF THE CONTRACT! It is provided to aid the landlord/seller in complying with federal lead-based paint disclosure law, for dwellings built prior to 1978.

IMPORTANT!!!

NOTES CONCERNING LEAD-PAINT DISCLOSURE REQUIREMENTS

Introduction: If the dwelling unit was constructed PRIOR TO 1978, federal law REQUIRES a Lead-Based Paint Disclosure Form to be attached to the lease/contract for sale, completed and signed by the lessor/seller and lessee/purchaser.

Background: To protect families from exposure to lead from paint, dust, and soil, Congress passed the Residential Lead-Based Paint Hazard Reduction Act of 1992.

Requirements: Before the lease/purchase contract is signed and agreed to, landlord/seller must fully comply with lead-paint disclosure law.

Purchase the Disclosure Forms: If you need to purchase Lead-Based Paint Disclosure Forms, you can do so using USLF.

The Free EPA Pamphlet: The landlord/seller must give the tenant/purchaser the EPA-approved pamphlet entitled "Protect Your Family From Lead In Your Home."

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What a Real Estate Lease Agreement Covers

A Real Estate Lease Agreement is a written contract that allocates rights and obligations between a property owner or manager (landlord) and an occupant (tenant) for the use of residential or commercial premises. It sets the term, rent and payment schedule, permitted uses, security deposit rules, maintenance responsibilities, utilities, late fees, renewal and termination conditions, and default remedies. Leases longer than one year typically must be in writing under the statute of frauds. Electronic execution is acceptable in most U.S. jurisdictions when it meets legal requirements under ESIGN and state law.

Why a Clear Lease Agreement Protects Both Parties

A well-drafted lease reduces disputes, clarifies financial obligations, and provides enforceable remedies for breach. It establishes notice periods, preserves security deposit rights, and supports recordkeeping for tax and regulatory purposes while permitting compliant electronic signing under ESIGN and UETA where applicable.

Why a Clear Lease Agreement Protects Both Parties

Who Typically Prepares and Signs a Lease

Typical users include professional landlords, property managers, tenants, brokers, and attorneys who manage leasing portfolios or single properties.

  • Property managers handling multiple units and renewals
  • Individual landlords owning one or more rental properties
  • Tenants signing to secure occupancy and outline obligations

The parties and their representatives should confirm signatory authority and retain executed copies for compliance and dispute resolution.

Core Elements to Include in a Professional Lease

A complete lease organizes material terms, payment mechanics, and legal protections so rights are clear and enforcement is feasible in court or arbitration.

Parties

Full legal names and entity types for landlord and tenant, plus any authorized agent or property manager contact information, to ensure valid contracting parties.

Premises

Accurate property description, unit number, parking or storage allocations, and included amenities so the leased space is unambiguously identified for possession and maintenance responsibilities.

Term

Start and end dates stated as MM/DD/YYYY, with renewal, holdover, or termination options clearly defined to avoid ambiguity about occupancy rights.

Rent & Payments

Amount, due date, acceptable payment methods, late fee rules, returned check penalties, and who pays utilities, with specifics to reduce collection disputes.

Security Deposit

Deposit amount, permitted uses, interest rules if applicable, and state-specific return timeline and notice requirements to ensure compliance with local law.

Maintenance & Repairs

Allocation of repair duties, habitability obligations, notice procedures for repairs, and procedures for emergency access and tenant remedies.

Step-by-Step: Complete a Lease Efficiently

Follow these sequential steps to prepare, review, sign, and store a legally enforceable lease agreement.

  • 01
    Draft core terms: Define rent, term, deposit, and permitted uses clearly.
  • 02
    Confirm identities: Use legal names and verify signers before signing.
  • 03
    Place signature fields: Add signature, date, and initial fields on final pages.
  • 04
    Execute and retain: Complete signing and save copies with audit trail.

Digital Workflow Overview for eSigning a Lease

A typical electronic signing workflow follows a simple sender-to-signer process and captures an audit trail for enforceability.

  • Upload lease: Add the final PDF or DOCX file to the signing platform.
  • Assign fields: Place signature, initials, date, and data fields for each party.
  • Invite signers: Send secure email or link; choose authentication level.
  • Complete signing: Signer reviews and signs; system records timestamps.

Key Settings When Configuring an Online Lease Workflow

Configure authentication, fields, routing, and retention to align with the transaction risk and legal requirements.

Field Configuration
Authentication Email link, SMS code, or knowledge-based authentication
Fields Signature, initials, dates, rental amount, checkbox disclosures
Routing Sequential landlord then tenant or parallel signer order
Notifications Reminders, expiration, and completion notifications

Platform Capabilities and File Formats to Expect

Choose a platform that supports standard file formats and common integrations used by leasing workflows.

  • File formats: PDF, DOCX, and Excel supported
  • Integrations: Salesforce, NetSuite, Google Workspace
  • Authentication: Email, SMS, and advanced options

Common Timeframes and Deadlines in Lease Management

Leases involve recurring and statutory deadlines; knowing them prevents disputes and statutory penalties.

Rent Due Date:

Monthly due date specified in lease; late fees may apply after grace period.

Security Deposit Return:

State-dependent return window typically ranges from 14 to 60 days after tenancy ends.

Notice to Vacate:

Tenant or landlord notices commonly require 30 or 60 days depending on lease term.

Repair Response:

Landlord should address habitability repairs promptly; statutory periods vary by state.

Lease Renewal Notice:

Provide lease renewal or nonrenewal notice per lease terms and applicable state law timelines.

Key Milestones from Offer to Recordkeeping

Track milestones from negotiation through post-termination retention to stay compliant and preserve rights.

01

Offer and Acceptance

Execute signed offer and acceptance to form binding agreement.

02

Move-in Inspection

Document condition and attach inventory to the lease.

03

Periodic Obligations

Collect rent, track repairs, and issue required notices on schedule.

04

Post-Termination Records

Retain executed lease and receipts according to retention rules.

Common Pitfalls to Avoid When Preparing a Lease

  • Using informal or abbreviated names that do not match government or formation documents, which can create enforceability issues.
  • Omitting specific payment instructions, grace periods, or late fee calculations, leading to collection disputes or statutory noncompliance.
  • Failing to attach required disclosures or addenda, such as lead paint or local rental registration, resulting in penalties.
  • Relying on image-only signatures without a preserved audit trail showing intent and attribution for electronic execution.

Security and Compliance Considerations

Encryption: TLS 1.2/1.3 in transit; AES-256 at rest
Audit Trail: Complete action log with timestamps and IP addresses
Authentication: Email, SMS code, and advanced signer verification
Certifications: SOC 2 Type II and ISO 27001 available
Legal Compliance: ESIGN and UETA conformance for electronic records
Healthcare BAA: HIPAA BAA available where required

Risks and Potential Legal Consequences

Unenforceable Terms: Ambiguous clauses may be struck by a court
Statutory Penalties: Failing disclosures can trigger fines
Deposit Claims: Improper handling risks tenant damages awards
Eviction Delays: Incorrect notice periods can delay possession recovery
Signature Disputes: Missing attribution undermines enforceability
Data Breach: Noncompliant storage risks regulatory action

Real-World Examples of Digital Leasing in Practice

Practices that moved lease signing online report faster completion and more consistent recordkeeping across devices and locations.

Martin Properties

Tim Martin, Founder of Martin Properties, moved lease execution online to process documents remotely

  • The change reduced in-person meetings
  • He reports processing and executing lease documents with consistent compliance, secure storage, and faster turnaround for tenants.

Optica Ventures LLC

Brian Fitzgibbons, COO of Optica Ventures LLC, adopted online signing for investment and lease documents

  • Their teams sign across time zones
  • The interface simplified workflows, improved receipt capture, and made it easier for clients to finalize agreements without shipping paper.

Practical Tips for Accurate and Efficient Lease Completion

Adopt consistent habits to reduce errors, speed processing, and preserve enforceability when preparing and executing leases.

Use full legal names
Always enter the exact legal name of each party and confirm entity authority. Incorrect or informal names can create ambiguity and complicate enforcement or title issues.
Initial each page
Require initials on each page and a signature block on the final page to show parties reviewed all terms; this reduces claims of missing or altered clauses.
Attach exhibits
Include property condition reports, floor plans, and addenda as labeled exhibits to prevent disputes over included items or improvements.
Preserve audit trail
If e-signing, retain the audit trail and signed PDF with time stamps, IP addresses, and signer authentication records for later evidence if challenged.

eSignature Pricing and Feature Comparison for Lease Workflows

Compare common plan-level features relevant to lease execution, including starting price, trial availability, bulk send, audit trail, HIPAA compliance, and envelope caps.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Verify with vendor Verify with vendor Verify with vendor Verify with vendor
Bulk Send Yes (plan dependent) Yes Yes Yes Varies
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Frequently Asked Questions About Lease Signing and Validity

Answers to common questions about enforceability, electronic signatures, notarization, and post-signature changes to leases.


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