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Louisiana Department of Insurance Application Form for Specialty Insurer

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APPLICATION TO ACT AS A SPECIALTY INSURER IN THE STATE OF LOUISIANA

General Information (Type or Print)




















SECTION 1 – FEES

Vehicle Mechanical Breakdown Insurer - License Fee $1,500.00; Recordation of Charter $25.00; Contract Form Review $25.00; Total Amount This Check $1,550.00.

Property Residual Value Insurers - License Fee $1,500.00; Recordation of Charter (Articles of Incorporation) $25.00; Contract Form Review ($100.00 per product) $25.00; Total Amount This Check $1,550.00.

ALL CHECKS MUST BE MADE PAYABLE TO THE LOUISIANA DEPARTMENT OF INSURANCE.

The review process will not begin until all fees are paid. The Department may convert your payment by check to an ACH debit transaction.

SECTION 2 - INTERROGATORIES

Except as otherwise indicated below, all of the following questions must be answered for every applicant. Attach a full explanation for any "YES" answers.

1) Has the applicant ever had an application denied by any regulatory authority? YES NO

2) Has the applicant ever been placed under any type of regulatory supervision? YES NO

3) Has the applicant ever had a Certificate of Authority or license revoked or suspended by any regulatory authority? YES NO

4) Has the applicant ever been subject to any regulatory action including cease and desist orders or similar actions? YES NO

5) Has the applicant ever changed its name? YES NO

6) Has the applicant ever redomesticated? YES NO

7) Within the last five years, has the applicant transferred or encumbered a substantial portion of its assets or business? YES NO

8) Within the last five years, has the applicant merged or consolidated with any other entity? YES NO

9) Within the last five years, has the applicant undergone a change in ownership of 10% or more? YES NO

10) Is the applicant presently negotiating or inviting negotiations or party to a counterletter which would result in transfer or encumbrance of a substantial portion of its assets or business? YES NO

11) Is the applicant presently negotiating or inviting negotiations or party to a counterletter which would result in a merger or consolidation with any other company? YES NO

12) Is the applicant presently negotiating or inviting negotiations or party to a counterletter which would result in a change of ownership of 10% or more? YES NO

13) Has the applicant undergone a change of management or control since the date of the latest financial statement filed in support of this application? YES NO

14) Does the applicant contemplate a change in management or any transaction which would normally result in a change of management within the reasonably foreseeable future? YES NO

15) Is the applicant owned, operated or controlled by any other state, province, district, territory, nation, or governmental subdivision or agency? YES NO

16) Has any person presently an officer, director or owner of 10% or more ever been convicted of or pleaded guilty or nolo contendere to a felony or misdemeanor other than minor traffic violations? YES NO

17) Is the applicant currently engaged in any controversy with any state or federal regulatory agency? YES NO

18) Is the applicant a plaintiff or defendant or subject in any legal action other than one arising from policy claims? YES NO

19) Is the applicant a defendant in any lawsuit asking for a judgment equal to or greater than 10% of the policyholder surplus? YES NO

20) Is the applicant presently licensed as an insurance agent or broker? YES NO

21) Within the last five years, has the applicant made a loan to an entity owned or controlled by one or more officers, directors, trustees, investment committee members or owners of 10% or more? YES NO

22) Within the last five years, has the applicant sold or transferred assets to such an entity? YES NO

23) Within the last five years, has the applicant purchased securities, assets or property from such an entity? YES NO

24) If any of questions 22, 23 or 24 were answered yes, did any relevant person receive money or valuable thing for negotiating or aiding in such transaction? YES NO

25) Does the applicant have any reinsurance contracts requiring reimbursement or indemnification of the reinsurer? YES NO

26) Is the applicant affiliated with any insurers authorized or approved to do business in this state? YES NO

27) Does the domiciliary regulatory authority have statutes or regulations restricting disclosure to the Louisiana Department of Insurance? YES NO

28) Is the applicant required to be licensed in its domiciliary state to supply the proposed coverage or services? YES NO

29) Is the applicant licensed in any state other than its domiciliary state to provide the proposed coverage or services? YES NO

30) Is the applicant or its parent corporation a publicly traded company? YES NO

SECTION 3 - LIST OF MANAGEMENT AND OWNERS

Provide information for all persons responsible for the conduct of affairs of the applicant. Use resident address for each individual.

Record 1

SECTION 4 - EXHIBITS

Exhibit A: Articles of incorporation or organizational documents.

Exhibit B: Bylaws certified by secretary.

Exhibit C: Certificate of good standing from Louisiana Secretary of State.

Exhibit D: Certificate of compliance for foreign applicants licensed in domiciliary state only.

Exhibit E: Domiciliary certificate of authority for foreign and alien applicants.

Exhibit F: Affidavit of Non-regulation.

Exhibit G: Authorization For The Release Of Information form.

Exhibit H: Plan of operation.

Exhibit I: Corporate organizational structure description and chart.

Exhibit J: Evidence of statutory deposit.

Exhibit K: Audited financial statement.

Exhibit L: Unaudited financial statement for foreign and alien applicants only.

Exhibit M: Report of reserves.

Exhibit N: Affidavit of source of funds for domestic applicants only.

Exhibit O: Reinsurance agreements.

Exhibit P: Biographical affidavits.

Exhibit Q: Fingerprint cards.

Exhibit R: Investigative reports.

Exhibit S: Duplicate copies of applications, policy forms, service agreements, contracts, and brochures.

SECTION 5 - ADDITIONAL INFORMATION










YES NO



YES NO


ATTESTATION

State of

County or Parish of

Before me, the undersigned authority, personally appeared and , who, after being duly sworn, did depose and say...





Sworn to and subscribed before me this day of , 20.


AFFIDAVIT OF NON-REGULATION

State of

County of

I, as an officer of domiciled in do hereby certify...



AUTHORIZATION FOR RELEASE OF INFORMATION

The organized under the laws of authorizes the release of information to the Louisiana Department of Insurance.



CERTIFIED COPY OF RESOLUTION

Certified copy of a resolution passed by the Board of Directors or other governing body of the on the day of , A.D. 20.

This resolution authorizes release of information to the State of Louisiana.


Enter text✕

What the Louisiana Department of Insurance Application Form for Specialty Insurer Is

The Louisiana Department of Insurance Application Form for Specialty Insurer is the official submission used by entities seeking regulatory authorization to operate as a specialty insurer in Louisiana. The form gathers corporate identification, ownership and management disclosures, licensing and enforcement history, audited financial statements or pro forma financials, actuarial opinions where applicable, lines of business, reinsurance arrangements, and attestations by authorized officers. Regulators use the information to evaluate capital adequacy, solvency, underwriting scope, and governance before issuing a license or approving material changes.

Why Accurate Completion Matters for Applicants and Regulators

Accurately prepared applications shorten review cycles, reduce deficiency requests, and demonstrate fitness to operate under Louisiana insurance law. Complete submissions support reliable solvency analysis and create a clear audit trail for both the Department and the applicant.

Why Accurate Completion Matters for Applicants and Regulators

Who Prepares and Reviews This Application

Typical preparers include in-house compliance, finance, and legal teams coordinating exhibits and attestations.

  • Company executives and board members responsible for corporate governance and licensure decisions.
  • Actuaries and finance staff preparing required financial statements, reserve analyses, and filing exhibits.
  • External counsel and regulatory consultants managing legal compliance and deficiency responses.

External advisors, actuaries, and counsel often assist with specialized schedules, actuarial opinions, and regulatory correspondence.

Sequential Checklist to Complete the Application

Follow these procedural steps in order to assemble, validate, and submit a complete application package.

  • 01
    Prepare Documents: Compile corporate charter, audited financials, and actuarial reports.
  • 02
    Complete Form: Fill all fields, attach exhibits, and use MM/DD/YYYY date formats.
  • 03
    Authenticate Signature: Sign by authorized officer and notarize if required.
  • 04
    Submit Package: File with the Louisiana Department of Insurance and retain certified copies.

Core Components of a Professional Specialty Insurer Application

A complete application organizes narrative, exhibits, and attestations so reviewers can assess governance, financial strength, underwriting scope, and risk controls without repeated follow-up.

Cover Letter

Provide a concise cover letter stating the applicant's purpose, requested lines of business, primary contact, and any requests for expedited review or confidential treatment.

Organizational Chart

Attach a current chart showing ownership percentages, parent and subsidiary relationships, jurisdictions of formation, and key corporate officers with brief biographies.

Financial Exhibits

Include balance sheets, income statements, capital and surplus schedules, and notes; audited reports are preferred and speed solvency analysis when provided.

Actuarial Opinion

Submit a qualified actuarial opinion when required that documents reserve adequacy, methodology, and material assumptions signed by a credentialed actuary.

Background Disclosures

Disclose management biographies, licensing history, prior regulatory actions, and pending litigation that could affect organizational fitness or regulatory confidence.

Compliance Plan

Describe governance, underwriting controls, reinsurance arrangements, and compliance monitoring processes demonstrating ongoing adherence to Louisiana insurance statutes and prudential standards.

Supporting Documents Commonly Required with the Application

Regulators expect a set of standardized supporting documents to verify financial condition, corporate authority, and reinsurance arrangements.

Certificate of Authority

If previously licensed in another state, provide certificates of authority, letters of good standing, and certified formation documents for the domiciliary jurisdiction.

Audited Financials

Attach audited financial statements for the most recent fiscal year and any required interim reports, including auditor notes and any going-concern disclosures.

Reinsurance Treaties

Provide executed reinsurance agreements, cession schedules, and documentation of reinsurer credit quality and collateral if applicable.

Board Resolutions

Submit corporate resolutions that authorize the application, name the signing officer, and approve initial capitalization and governance structures.

Critical Data Elements to Include

Company Name: Enter exact legal entity name.
EIN: Nine-digit Employer Identification Number.
NAIC Number: If available, provide NAIC company code.
Principal Address: Street, city, state, ZIP required.
Financial Period: Reporting period end date MM/DD/YYYY.
Authorized Officer: Name, title, and daytime contact.

How to Configure an eSubmission Workflow

Set up your digital workflow to enforce signer order, required fields, and authentication to meet Department standards and create an audit trail.

Field Configuration
Authentication Method Email, SMS, or KBA; choose stronger options for high-risk attestations.
Signature Type Allow typed, drawn, or PKI-based digital signatures per form requirements.
Conditional Logic Enable conditional pages for supplemental exhibits and jurisdiction-specific attachments.
Notification Settings Configure reminders, expiry alerts, and designated reviewer notifications.

Platform Capabilities and File Format Requirements

Use a platform that preserves audit trails, supports required file formats, and integrates with your records systems for retention.

  • Integrations: Salesforce, NetSuite, Google Workspace supported.
  • Formats: Accepts PDF, DOCX, HTML, Excel.
  • Security: TLS 1.2/1.3 and AES-256 encryption.

Where to File, Send, or Submit Your Completed Application

Understand the routing steps to deliver a compliant application package and the formats the Department accepts for filings and exhibits.

  • Department Submission: Submit per Louisiana DOI instructions, electronic or paper as allowed.
  • Authorized Representative: Filed by in-house compliance or designated counsel as agent.
  • Retention Copy: Keep a certified copy for company records and audits.
  • Public Filings: Certain exhibits may become public filing records.

Key Timing Considerations and Typical Deadlines

Track statutory and agency response timelines; timely replies to deficiency letters and accurate fee payment are critical to avoiding delays.

Initial Filing Timing:

Submit when the package is complete; earlier submission may shorten review.

Deficiency Response Window:

Respond to Department requests typically within 30 days unless an extension is granted.

Financial Reporting Periods:

Provide most recent year-end audited financials and required interim statements.

Fee Payment Timing:

Include required fees with submission to avoid processing holds.

License Effective Date:

Effective date is set by approval notice and appears on the license.

Major Application Milestones from Submission to Determination

Below are typical sequential stages the Department follows during application processing.

01

Submission Received

Department logs application and assigns a tracking number.

02

Completeness Review

Initial check for required forms, signatures, and exhibits.

03

Technical Review

Detailed examination of financials, actuarial reports, and legal disclosures.

04

Final Determination

Approval, conditional approval, or denial issued in writing.

Common Preparation Mistakes to Avoid

  • Submitting incomplete exhibits leads to repeated deficiency requests and can require resubmission of audited statements or updated actuarial reports.
  • Mismatched legal names between formation documents and the application trigger verification holds and often require corrected formation paperwork.
  • Failing to include a required certified actuarial opinion commonly results in conditional approvals or requests for supplemental analyses.
  • Omitting disclosure of prior regulatory actions or material litigation can prompt denial, formal inquiries, or administrative enforcement measures.

Consequences of Incorrect or Incomplete Filings

Processing Delay: Longer review and extra fees.
Denial Risk: Application may be denied.
Civil Penalties: State fines may apply.
Criminal Exposure: False statements may trigger prosecution.
Reputational Harm: Business relationships affected.
Licensing Sanctions: Suspension or revocation possible.

Examples: How Organizations Used eSignatures and Structured Filings

These real examples show how electronic workflows and organized exhibits supported regulated submissions and operational improvements.

Tech Data

Tech Data standardized regulatory submissions and internal approvals to improve consistency across teams and accelerate customer-facing processes.

  • They implemented integrated eSign workflows for required attestations and exhibits.
  • CEO Bob Dutkowsky said, 'Tech Data uses airSlate SignNow to improve our internal and external customer service while increasing our speed to revenue,' describing faster turnaround and fewer manual steps.

Fertility Centers of Illinois

A healthcare provider centralized consent and administrative filings to improve recordkeeping and privacy controls across multiple clinics.

  • The organization adopted HIPAA-compliant eSignature workflows for patient and administrative forms.
  • Founder John Butler noted exceptional vendor support and API integration that enabled compliant online execution and reliable centralized storage across locations.

Who May Sign and Certify the Application

Authorized Officer

The corporate officer (CEO, CFO, or Corporate Secretary) authorized to sign licensing documents on behalf of the company. The signatory's authority should be documented in meeting minutes or a board resolution and must match corporate records to avoid verification holds.

Company Counsel

In-house or external counsel often prepares or certifies legal sections, provides opinions of authority, and files or transmits materials on the insurer's behalf, coordinating deficiency responses with regulators.

Practical Steps to Improve Accuracy and Speed

Adopt standardized templates, review procedures, and a single-source document control approach to reduce errors and speed regulatory review.

Use standardized exhibits and templates
Prepare exhibits using uniform formats and labeled schedules so reviewers can locate critical data quickly; include a table of contents and exhibit cross-references.
Proofread and cross-check numbers
Reconcile balance sheets, income statements, and reserve schedules against source ledgers and audited reports before submission to avoid numeric discrepancies.
Provide certified attestations and board resolutions
Include signed attestations, board resolutions authorizing filings, and notarizations when required to confirm authority and avoid requests for supplemental documentation.
Maintain version control and backups
Store a dated, read-only copy of each submitted package and supporting exhibits, and log who prepared and approved each change to facilitate audits.

eSignature Pricing Comparison for Filing Workflows

Compare basic pricing and core capabilities across common eSignature vendors to assess cost and compliance fit for filing and signature volume needs.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Frequently Asked Questions About Filing and eSigning

Answers to common questions on eSigning, notarization, deficiencies, privacy, and record retention for specialty insurer applications.


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