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Lease Agreement

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LEASE AGREEMENT

THIS LEASE AGREEMENT made and entered into effective the day of , , by and between , a Non-Profit Corporation, as Lessor, and , a corporation, as Lessee, whereby Lessor leases to Lessee, and Lessee hereby rents or leases from Lessor the land and buildings located on the premises described below, on the terms and conditions set out below.

W I T N E S S E T H:

FOR AND IN CONSIDERATION of the sum of and Dollars ( ) cash in hand this day paid and other good and valuable considerations, the receipt and sufficiency of which are hereby acknowledged, (hereinafter "Landlord"), does hereby lease and demise unto (hereinafter "Tenant"), and Tenant does hereby take and lease from Landlord, upon and subject to each of the covenants and undertakings hereinafter set forth, the land and buildings, all located on the real estate, whose address is , City of , Judicial District of County, , which real estate is more particularly described in Exhibit A, attached hereto, including all buildings located thereon, said real estate being hereafter sometimes referred to as "demised premises." Notwithstanding the foregoing, the demised premises does not include the located on the first floor of the building housing the medical practice on said premises, which lab presently consists of square feet and which shall be enlarged and renovated to cover square feet, more or less. Landlord and Tenant further covenant and agree as follows:

I. Term:

A. The term of this Lease shall be for a period of (     ) years commencing on and ending . This Lease Agreement may be canceled and terminated by either party, without penalty, on or , after giving a written notice of the intent to terminate to the other party ninety (90) days prior to the date of the intended termination.

B. Notwithstanding the provisions of subparagraph (A), at any time during the initial term, or any subsequent renewal term, either party may submit a proposal to the other for cancellation of this Agreement.

II. Rent: During the term of this Lease, Tenant shall pay monthly rental to Landlord in the amount of Dollars ( ) per month payable on the tenth day of each month in advance. Rent checks shall be made payable to and mailed or delivered to the following address:

III. Taxes: Tenant shall pay all real estate taxes and assessments on said demised premises during the full term of this Lease. Landlord agrees to cooperate with Tenant in seeking a reduction from the taxing authorities in any real estate tax increase during the lease term and any renewals thereof. Real estate taxes, whether or not then due or payable, shall be prorated at both the commencement and ending date of the lease term. At the close of each tax year, Tenant agrees to furnish Landlord a paid receipt reflecting the payment of all real estate taxes and assessments, or other appropriate evidence of payment. Furthermore, Tenant shall pay all special or local assessments that may be levied against the demised premises by reason of improvements made thereon by Tenant or of the street or sidewalks surrounding the property.

IV. Fire, Hazard and Liability Insurance:

A. Tenant shall provide and keep in force, at Tenant's sole expense, for the benefit of Landlord, fire and hazard insurance sufficient to replace or restore the demised premises in the event of loss or damage.

B. Tenant shall provide and keep in force, at Tenant's sole expense, for the benefit of Landlord, general public liability insurance protecting Landlord against claims for bodily injury or death occurring on or in the demised premises or the elevators or escalators therein, or in the streets and underground passageways adjacent to the demised premises, for not less than Dollars ( ) with respect to any one accident or disaster, for not less than Dollars ( ) with respect to bodily injury or death to any one person, and for not less than Dollars ( ) with respect to destruction or damage to property.

C. Tenant shall renew all fire, hazard and liability policies of insurance that Tenant is required to procure and maintain under the provisions of this Lease when renewal is required, and at least ten (10) days prior to the expiration of the policies.

D. Tenant shall, in addition, and in any event hold the Landlord harmless from any liability arising from the operation, or possession of said demised premises.

V. Destruction of Premises: If the demised premises, or any part thereof, are damaged or destroyed by fire or other casualty, the Landlord shall, except as otherwise provided, make a good faith effort to find comparable substitute premises acceptable to Tenant.

VI. Condemnation: In the event the premises hereby leased, or any part thereof are taken in condemnation proceedings, Tenant may cancel this lease and all condemnation moneys shall belong to the Landlord, according to its respective interest.

VII. Subletting:

A. Tenant shall not assign this Lease Agreement or any interest in this Lease Agreement, or sublet the demised premises or any part of the demised premises or any right or privilege appurtenant to the demised premises, or allow any person other than Tenant and Tenant’s agents and employees to occupy or use the demised premises or any part of the demised premises, without first obtaining Landlord’s written consent.

B. Landlord’s consent to one assignment, sublease, or occupancy or use shall not be deemed to be a consent to any subsequent assignment or sublease, or to any occupancy or use by any other person.

C. Any unauthorized assignment or sublease shall be void, and shall terminate this Lease Agreement at Landlord’s option.

VIII. Default: In the event Tenant shall be in default in the payment of rentals hereunder or if Tenant shall default in any of the covenants herein contained and should such default continue for sixty (60) days after receipt of written notice by Tenant from Landlord, it shall be lawful for Landlord to enter upon and take possession of said demised premises.

IX. Encumbrances and Restrictions: Landlord covenants and warrants that Landlord has the lawful right to lease the herein demised premises and that said premises are free and clear of any and all liens, easements, restrictions and encumbrances except those reflected in the land records of the Chancery Clerk of County at

X. A memorandum of this Lease may be recorded in the Chancery Clerk's records of the Judicial District of County, by any party hereto.

XI. Waste: Tenant, its assignees or sublessees shall not commit waste upon said demised premises and at the expiration of this Lease will peaceably surrender possession of demised premises to the then owners of said real estate in safe condition.

XII. Peaceful Use: Landlord covenants that Landlord will put the Tenant into complete and exclusive possession of the premises as hereinbefore provided, and that, if the Tenant shall pay the rental and perform all of the covenants and provisions of the Lease to be performed by Tenant, the Tenant shall during the term demised, freely, peaceably and quietly occupy and enjoy the full possession of the premises hereby leased and the tenements, hereditaments and appurtenances thereto belonging, and the rights and privileges herein granted, without molestation or hindrance, lawful or otherwise.

XIII. Nothing contained herein shall be deemed or construed by the parties hereto, nor by any third party, as creating a relationship of principal and agent or of partnership or of joint venture between the parties hereto.

XIV. Landlord May Sell (Conditions): In the event that Landlord shall at any time during the term of this Lease desire to sell the demised premises pursuant to any bona fide offer which it shall have received, it shall offer them to Tenant at the same price as that contained in such bona fide offer.

XV. Notices: All notices required under this Lease shall be deemed to be properly served if delivered in writing personally or sent by certified mail with return receipt requested, to Tenant at , , ; to Landlord at its offices at , ,

XVI. Repairs: Tenant, at the expense of Tenant, shall maintain the demised premises and appurtenances to the demised premises in good repair and in at least as good condition as that in which they were delivered, allowing for ordinary wear and tear.

XVII. Utilities: Tenant shall pay all charges measured by consumption or use for water, sewage disposal, telephone, gas, electricity, and any other similar utility, commodity, or service furnished to or used by Tenant whether such utility services are furnished by Landlord or are submetered by Landlord or furnished directly from the utility company or governmental body or agency.

XVIII. Alterations and Improvements:

A. Tenant shall not improve or alter the demised premises in any manner without the prior, express, and written consent of Landlord.

B. Furnishings, trade fixtures, and equipment installed by Tenant shall be the property of Tenant and may be removed by Tenant at any time during the term of this Lease Agreement provided that Tenant is not in default under this Lease Agreement.

C. If the Landlord desires to make renovations or additions to the demised premises or if substantial repairs or replacement is required for the demised premises, the parties shall in good faith negotiate the necessity and manner of the work to be done and the adjustment to the monthly rental arrangements to amortize the cost of such work.

XIX. Permitted Uses: The demised premises during the continuance of this Lease Agreement shall be used and occupied for the practice of medicine by physicians and for no other purpose or purposes without the prior, express, and written consent of Landlord.

XX. Miscellaneous:

A. No waiver of any condition or covenant of this Lease by either party shall be deemed to imply or constitute a further waiver of the same or any other condition or covenant of said Lease.

B. The provisions of this Lease shall bind and inure to the benefit of the parties hereto, their heirs, executors, administrators, successors and assigns.

IN WITNESS HEREOF, this Lease Agreement has been duly executed on this the day of , .

______________________________
Landlord

By:

______________________________
Chief Executive Officer

______________________________
Tenant

By:

______________________________
Executive Director

STATE OF

COUNTY OF

Personally appeared before me, the undersigned authority at law in and for the aforesaid jurisdiction, the within named , personally known to me to be the duly constituted Chief Executive Officer of , who acknowledged to me that he signed, executed and delivered the above and foregoing instrument on the day and year therein mentioned, for and on behalf of the said , having first been duly authorized so to do.

GIVEN UNDER MY HAND and official seal of office, this the day of , .

____________________________
NOTARY PUBLIC

My Commission Expires:

STATE OF

COUNTY OF

Personally appeared before me, the undersigned authority at law in and for the aforesaid jurisdiction, the within named Brian Slocum, personally known to me to be the duly constituted Executive Director of , who acknowledged to me that he signed, executed and delivered the above and foregoing instrument on the day and year therein mentioned, for and on behalf of the said , having first been duly authorized so to do.

GIVEN UNDER MY HAND and official seal of office, this the day of , .

____________________________
NOTARY PUBLIC

My Commission Expires:

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What a Lease Agreement Is and when it applies

A Lease Agreement is a written contract that creates a landlord–tenant relationship, setting the rights and obligations for occupancy of real property for a defined term. It typically specifies the parties, premises description, rent amount and schedule, security deposit, permitted uses, maintenance responsibilities, default remedies, and termination procedures. For residential and commercial uses it serves as the primary evidence of contractual terms and supports enforcement in court, administrative hearings, and for recordation where required.

Why a clear Lease Agreement matters

A well-drafted Lease Agreement reduces disputes, clarifies financial obligations, and supports enforcement. Electronic execution is generally valid under the ESIGN Act (15 U.S.C. ch. 96) and state UETA laws when the parties meet intent, consent, attribution, and retention requirements.

Why a clear Lease Agreement matters

Who commonly prepares and signs leases

Landlords, property managers, tenants, brokers, and legal counsel typically complete Lease Agreements; each party has distinct responsibilities during execution.

  • Landlords and property managers — prepare terms, collect deposits, and enforce covenants.
  • Tenants and guarantors — review obligations, confirm identity, and provide payment information.
  • Real estate brokers and attorneys — negotiate terms, ensure regulatory compliance, and advise on recordation.

Roles affect who must sign, what supporting documents are required, and whether additional steps (notarization, recording, or witness statements) are recommended.

Essential sections to include in a professional Lease Agreement

Make sure the agreement contains clear, actionable clauses that define the commercial relationship, reduce ambiguity, and allocate risk between parties.

Parties

Full legal names and entity types for landlord and tenant; include business formation details for companies to avoid ambiguity on enforceability and tax reporting.

Premises

Precise street address, unit number, square footage or legal description and permitted uses; attach a floor plan or exhibit for clarity when needed.

Term

Start and end dates, renewal options, notice windows, and holdover rent provisions to govern occupancy and extensions without later dispute.

Rent & Charges

Base rent, payment schedule, late fees, acceptable payment methods, utilities allocation, and any CAM or service charge formulas.

Security Deposit

Deposit amount, permitted uses, interest handling (if state law requires), and timeline and condition for return at lease termination.

Maintenance & Repairs

Allocation of repair responsibilities, inspection rights, procedures for notices of default and cure, and insurance requirements for both parties.

Step-by-step: completing and executing a Lease Agreement

Follow these sequential steps to prepare, review, sign, and store a lease with minimal friction and legal risk.

  • 01
    Prepare draft: Insert accurate party details and terms; attach exhibits.
  • 02
    Review and negotiate: Confirm insurance, maintenance, and rent schedules.
  • 03
    Execute signatures: Obtain all required signatures and dates.
  • 04
    Distribute and store: Provide fully executed copies to all parties and store securely.

Configure an efficient online lease workflow

Set up a repeatable digital process to place fields, route signers, and capture a tamper-evident audit trail for each executed lease.

Field Configuration
Templates Create reusable lease templates with locked core clauses.
Authentication Require email + SMS code or stronger ID verification for tenants.
Routing Define signing order for landlord, tenant, and guarantor.
Storage Archive completed leases to designated cloud folder or DMS.

Digital signing and platform considerations

Choose a platform that supports secure signatures, audit trails, authentication options, and integration with your document storage and accounting systems.

  • Authentication options: Email, SMS code, KBA available
  • Integrations: Connects to CRM and cloud storage
  • Compliance: ESIGN, UETA, SOC 2

Ensure the provider can export a PDF with an audit trail and supports any industry-specific requirements (HIPAA BAA if healthcare tenant data is involved).

Typical online lease signing flow

The following steps describe the common sequence for an online lease signing using an eSignature platform.

  • Upload document: Add the lease draft to the signing platform.
  • Place fields: Insert signature, date, and initial fields.
  • Send to signers: Route via email or secure signing link.
  • Complete and archive: Signed copy plus audit trail saved automatically.

Key dates and typical timing in lease administration

Lease timelines depend on the negotiated terms, but these common deadlines should be tracked and communicated clearly to avoid disputes.

Commencement Date:

Date occupancy rights begin as stated in the lease.

Rent Due Date:

Recurring date for rent payments each period.

Security Deposit Return:

State laws set return windows; check local statute.

Renewal Notice:

Notice window for renewal or nonrenewal, often 30–90 days.

Notice to Vacate:

Required advance notice for termination as agreed or by statute.

Milestone timeline from listing to move-in

Track major milestones so responsibilities, payments, and access align across parties before occupancy.

01

Application & Screening

Tenant submits application and supporting documents for approval.

02

Lease Negotiation

Parties agree terms, amendments, and special provisions.

03

Execution

All required signatures and payments collected.

04

Move-In / Handover

Keys exchanged and condition report completed.

Security, encryption, and compliance details to verify

In-transit encryption: TLS 1.2/1.3
At-rest encryption: AES-256
Third-party audits: SOC 2 Type II
Regulatory compliance: ESIGN and UETA
Healthcare data: HIPAA (BAA required)
FDA/21 CFR: 21 CFR Part 11 support

Common legal risks and penalties with incorrect leases

Unenforceable terms: Vague or illegal clauses can be voided
Incorrect parties: Mismatched names may impair enforcement
Missing signatures: Unsigned pages can nullify the agreement
Improper deposit handling: State penalties for mishandled security deposits
Failure to record: Unrecorded long-term leases may affect third parties
Tax reporting: Incorrect reporting of rental income or withholding

Frequent drafting and execution mistakes to avoid

  • Using informal or abbreviated party names without the legal entity designation creates ambiguity about liability and collection rights.
  • Failing to specify rent escalation methods or CAM formulas leads to disputes over billed amounts and reimbursement timing.
  • Omitting required notices, tenant remedies, or statutory disclosures can trigger statutory penalties or rescission rights.
  • Relying on a simple image overlay signature without an audit trail risks failing the ESIGN four‑prong validity test in contested cases.

Common eSignature vendor pricing and feature overview

Vendor pricing and basic feature availability for electronic signatures and lease workflows. Compare starting price, trial availability, bulk send, and envelope limits across providers.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day trial Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
Envelope Cap No cap 100 envelopes/user/yr Varies Varies Varies

Real-world examples of lease workflows

These customer examples illustrate common benefits and practical uses of digital lease execution in operating environments.

Martin Properties

Small real estate operator moved to online leases to eliminate in-person signings and speed turnovers.

  • Rapid execution reduced vacancy time.
  • Tim Martin, Founder, reported being able to process and execute documents online with full compliance and built-in security, improving turnaround during leasing cycles.

Fertility Centers of Illinois

A medical services tenant needed secure signature capture for facility agreements and vendor contracts.

  • HIPAA controls required BAA and audit trails.
  • John Butler, Founder, noted the platform’s API and support enabled compliant digital document flows integrated with existing systems.

Practical tips for accurate and efficient lease execution

Use consistent templates, clear numbering, and a documented signing workflow to reduce errors and support enforceability.

Standardize templates
Lock critical legal clauses in a master template and allow editable sections only for negotiable terms to prevent accidental modification of core protections.
Verify identity
Require at least email + SMS verification or stronger ID proofing for high-value leases to create a reliable attribution record.
Document changes
Use tracked amendments or riders signed by all parties rather than handwritten edits on executed copies to avoid disputes about intent.
Preserve audit trails
Ensure the platform stores a tamper-evident audit trail with timestamps, signer IPs, and a copy of the signed PDF for evidentiary purposes.

Frequently asked questions about Lease Agreements and eSignatures

Answers to common questions about validity, notarization, signer authority, and document storage for lease agreements.


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