Fill and Sign the New Employee Orientation Checklist Form

NEW EMPLOYEE ORIENTATION CHECKLIST New Employee Name/Position/Start Date:       Person responsible for checklist/orientation:       Things to do before the new employee begins work Inform staff of new employee’s pending arrival (name, title, start date). Have desk or office prepared with appropriate supplies. Have office key(s) ordered if applicable. Have long distance access code requested, if needed. Have a nameplate for the new employee ordered, if applicable. Instruct new employee on where to park. Assign trainer(s) if applicable. Add new employee to mailing list and/or emailing list. Establish email address for new employee if applicable. Order employee’s business cards, if applicable. Things to do on the employee’s first day of work Introduce new employee to co-workers and managers. Show the employee her/his desk (or office) and where to store personal belongings. Introduce employee to any individual that may be involved in the job training. Give employee a copy of her/his job description, if applicable. Give employee office key/card and explain policy. Obtain W-4 and any other needed paperwork from employee. Provide a tour of the facility (location of restrooms, water fountain, kitchen, lounge). Explain procedures for time off (sick and vacation), holidays, etc. Explain paydays, method for paycheck distribution, date to receive first check. Discuss department dress expectations. Discuss performance standards/expectations (or make an appointment to discuss) Explain bonus system, if applicable. (Things to do on first day of work, continued…) Provide a copy of the absence record card and explain how to request time off Explain how to call in cases of sickness/emergency Provide any resources needed if employee is disabled Explain procedure for reporting workplace injuries Discuss work hours, including lunch and breaks, and time cards/clock, if applicable. Explain overtime, if applicable. Explain probationary period, if applicable. Explain telephone and email/internet usage policies. Review fire and other emergency procedures. Show employee where supplies are kept. Explain the Smoking Policy. Discuss customer service philosophy, if applicable. Discuss confidentiality and ethics, if applicable. Provide an emergency numbers/contacts list. Discuss office security. Arrange to meet the new employee at the end of the day to answer any questions. Things to do if the new employee is a supervisor Review the conduct and disciplinary guidelines and supervisor responsibilities. Review the sexual harassment policy and supervisor responsibilities. Review the performance appraisal system. Review the interviewing guidelines. Additional notes