Establishing secure connection…Loading editor…Preparing document…

New Jersey Annual Report

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

ANNUAL MINUTES

NOTES

1) There must be at least one Director and you must provide their address.

2) You MUST have a President, a Secretary, and a Treasurer. Any two or more offices may be held by the same person, but no officer shall execute, acknowledge, or verify any instrument in more than one capacity if such instrument is required by law or by the by-laws to be executed, acknowledged, or verified by two or more officers.

Form 6: Annual Minutes for Shareholders and Directors

MINUTES OF ANNUAL ACTIONS TAKEN

BY THE UNANIMOUS WRITTEN CONSENT OF THE

SHAREHOLDERS AND BOARD OF DIRECTORS OF

IN LIEU OF AN ANNUAL MEETING THEREOF

These Consent Minutes describe certain annual actions taken by the Shareholders and the Board of Directors of , a New Jersey business corporation, in lieu of an annual meeting thereof and pursuant to the New Jersey Business Corporation Act (New Jersey Statutes, Title 14A) which provides that any action required or permitted to be taken at an annual Shareholders' or Board of Directors' meeting of a New Jersey Business corporation may be taken without a meeting if the action is taken by all the Shareholders entitled to vote on the action and all members of the Board and is evidenced by one or more written consents describing the action taken which are signed by all of the Shareholders entitled to vote on the action and each Director and delivered to the corporation for inclusion in the minutes or filing with the corporate records, with such consent to have the effect of a unanimous meeting vote. Such consent herein and hereto is evidenced by the signatures of the Shareholders and Directors of the corporation affixed hereto.

The Shareholders and Directors acknowledge that it is necessary or desirable to take various annual actions in connection with the corporation in accordance with New Jersey Business Corporation Act. Therefore, the undersigned, Shareholders and Directors, being all of the Shareholders entitled to vote on these matters and all of the members of the Board of Directors of the corporation, do hereby waive (i) notice of the time, place and purpose of, (ii) call of, and (iii) the necessity of annual Shareholders' and Board of Directors' meetings thereof and unanimously and severally and collectively adopt, by consent and without the necessity and formality of convening, and in lieu of such meeting thereof, the following Acts and Resolutions as being the joint actions of the Shareholders and Board of Directors, as if in a meeting duly assembled:

Election of Directors:

RESOLVED, that each of the following persons are hereby elected to serve as a member of the Board of Directors of the Corporation, and to hold said position until the next annual meeting of the Board of Directors or until the earlier of their resignation or removal, or until their respective successors shall be duly elected and qualified:

Name

Address

Approval of Actions by Directors:

RESOLVED, that the actions of Board of Directors taken in the preceding year on behalf of the corporation be and they are hereby accepted, ratified and approved.

Election of Officers:

RESOLVED, that each of the following persons are hereby elected to serve as an officer of the Corporation, to hold the office or offices set forth opposite their respective names until the first annual meeting of the Board of Directors, until their earlier resignation or removal, or until their successors are duly elected and qualified:

Office

President

Vice-President

Secretary

Treasurer

Name

Payment of Expenses:

RESOLVED, that the payment of corporate expenses by the Secretary of the Corporation is hereby approved, ratified and accepted.

Filing of Consent:

RESOLVED, that the Secretary of the Corporation is hereby directed to make the original of this consent part of the official minutes of the Corporation to be filed in the minute book of the Corporation.

The undersigned shareholders and directors, being all the shareholders entitled to vote on the matters described above, and all the entire membership of the Board of Directors of do hereby expressly consent to the foregoing resolutions as being the joint actions of the shareholders and directors of such New Jersey business in accordance with the New Jersey Business Corporation Act (New Jersey Statutes, Title 14A) and in lieu of an annual meeting thereof, to be effective as of

Shareholder and Director

Shareholder

ATTEST:

Secretary

Enter text✕

What the New Jersey Annual Report is

The New Jersey Annual Report is a mandatory yearly filing submitted to the New Jersey Division of Revenue that updates official company information for business entities registered in New Jersey, including corporations, limited liability companies, and limited partnerships. The report confirms the entity name, principal business address, registered agent, and officer or manager information, and it may require a filing fee. Timely filing preserves good standing and keeps the state registry current for service of process, taxation, and regulatory purposes.

Why filing the New Jersey Annual Report matters

Filing maintains statutory good standing with New Jersey, keeps public business records accurate, and prevents administrative penalties or dissolution. It ensures the state has current contact information for tax notices, legal service, and regulatory correspondence.

Why filing the New Jersey Annual Report matters

Who typically completes the New Jersey Annual Report

Different people may prepare the report depending on entity size and structure; responsibility usually falls to the registered agent, corporate secretary, or an owner with authority.

  • Small business owners and LLC managers responsible for corporate filings and compliance in New Jersey.
  • Corporate officers and corporate secretaries who maintain statutory records and submit filings annually.
  • Registered agents or third‑party filing services authorized to file on behalf of the entity.

Confirm that the person submitting the report has authority per the entity’s governing documents to avoid rejection or later disputes.

Step-by-step: completing the New Jersey Annual Report

Follow these core steps to gather information, complete the form, and file online or by mail.

  • 01
    Gather documents: Locate formation documents, current officer list, registered agent details, and entity ID.
  • 02
    Complete form: Enter required fields accurately and review for typographical errors.
  • 03
    Calculate fee: Confirm the filing fee for your entity type and payment method.
  • 04
    Submit and retain: File with the Division of Revenue and save the filed copy for your records.

Filing flow at a glance

A quick overview of the typical online filing sequence for the Annual Report.

  • Start: Log into the state filing portal or create an account.
  • Enter data: Populate entity fields and confirm accuracy.
  • Pay fee: Provide payment information and verify total.
  • Receive confirmation: Save the confirmation number and filed PDF.

Online filing configuration checklist

Set up or verify these account and workflow items before starting the annual report to reduce delays.

Account Access Use the state portal account tied to the entity or authorized agent
Payment Method Have a corporate card or ACH ready for the filing fee
Authorized Signer Confirm the person authorized to sign or certify the report
Document Storage Prepare to save the filed PDF and confirmation number
Email Confirmation Provide a monitored email for delivery of filing receipts

Digital options for completing and submitting the report

You can complete the Annual Report directly through the state portal or use an e-signature and document platform to prepare, sign, and store copies.

  • File formats: PDF, Word DOCX supported for preparation and archival
  • Integrations: Common integrations include Salesforce, NetSuite, Google Workspace, and Microsoft 365
  • Authentication: Platforms may offer email, SMS code, or stronger signer authentication

When using external platforms, ensure the final PDF matches state requirements and that you retain audit evidence of signatures and approvals.

Timing and recurring filing expectations

Annual Report timetables vary by entity type; confirm the specific due date for your company with the New Jersey Division of Revenue before filing.

Filing Frequency:

Annual for most corporations and LLCs

Deadline Trigger:

Often based on anniversary or calendar schedule set by the state

Late Filing:

May result in fees, late status, or administrative dissolution

Confirmation:

Retain filing confirmation and PDF for compliance

Verify Yearly:

Confirm rules each year — state requirements can change

Typical milestone timeline for a single annual filing

A sequential view of the main milestones from preparation to post‑filing recordkeeping.

01

Preparation

Collect entity data and confirm authorized signer

02

Form Completion

Enter accurate details and validate entries

03

Payment Processing

Submit required fee by the portal's accepted methods

04

Record Retention

Save filed copy and audit evidence for required retention period

Common pitfalls when preparing the Annual Report

  • Using an informal or DBA name rather than the exact legal name causes mismatches in state records.
  • Entering an incorrect entity ID or file number can delay filing and lead to rejection.
  • Failing to confirm who is authorized to sign may invalidate the submission or trigger follow‑up.
  • Neglecting to save confirmation and the filed PDF can complicate future compliance audits.

Data handling and security considerations

Encryption: TLS 1.2/1.3 in transit; AES‑256 at rest
Audit Trail: Timestamped logs record signer actions and IP addresses
Compliance: Platforms may maintain SOC 2 Type II and ISO 27001 certifications
HIPAA Readiness: BAA required for protected health information workflows
Access Controls: Role‑based permissions limit who can edit or file
Document Integrity: Tamper‑evident PDFs and version history preserve authenticity

Penalties and legal risks from incomplete or incorrect filings

Administrative Dissolution: Failure to file can lead to loss of good standing and administrative dissolution
Late Fees: States commonly assess late filing fees or interest on unpaid amounts
Service Issues: Outdated registered agent information can cause missed legal notices
Tax Consequences: Incorrect address or ownership data may trigger tax notices or penalties
Creditor Risk: Loss of corporate protections could expose owners to personal liability
Reinstatement Costs: Reinstating a dissolved entity may require fees, filings, and legal help

Core elements that appear on a professional annual report

A complete New Jersey Annual Report typically combines identity, contact, governance, and payment details to meet state registry requirements and preserve legal standing.

Verified Legal Name

The entity’s exact formation name as recorded with the state; critical for indexing and searchability in state corporate databases and for ensuring filing applies to the correct legal entity.

Entity Identification

The state‑issued file or identification number used by the Division of Revenue to match the submitted report to the registered entity and to prevent duplicate or misapplied filings.

Registered Agent Details

Name and New Jersey street address of the registered agent for service of process; an incorrect agent record can disrupt legal and regulatory notifications.

Officers and Managers

Current list of corporate officers, directors, managers, or members with titles; the state uses this to verify governance and contact points for statutory correspondence.

Principal Business Address

Company’s primary physical address in New Jersey or primary operating address; used for taxation, licensing, and official mailings from state agencies.

Payment and Certification

Filing fee payment and an authorized signature or certification that the information is true and complete under penalty of law.

Representative eSignature pricing and capability comparison

Common vendor pricing and capability differences for eSignature platforms used to prepare, sign, and store annual reports; signNow is listed first per comparison conventions.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo (annual) $15/user/mo (annual) $14/user/mo (annual) $19/user/mo (annual) $15/user/mo (annual)
Free Trial 7‑day free trial, no credit card required Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes (BAA available) Yes (BAA available) Yes (BAA available) No No

Frequently asked questions about the New Jersey Annual Report

Answers to common questions about deadlines, signatures, and electronic filing for the New Jersey Annual Report.


Need help? Contact support

be ready to get more
Join over 28 million airSlate SignNow users