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Notice to Contractors Regarding New Requirements

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LANDSCAPING CONTRACT

*Optional notice - required only if the homeowner has borrowed or is borrowing money to finance the home improvement project:

This contract creates a mortgage or lien against your property to secure payment and may cause a loss of your property if you fail to pay the amount agreed upon. You have the right to consult an attorney. You have the right to rescind this contract within 3 business days after the date you sign it by notifying the contractor in writing that you are rescinding the contract.

Buyer's initials:

THIS LANDSCAPING CONTRACT (“Contract”), effective as of the date of the last party to sign below, is between , having an address at ("Contractor") and , having an address at ("Owner").

For valuable consideration the parties hereby agree as follows:

1. SCOPE OF WORK: Contractor shall provide all labor and materials, and perform all work necessary for the completion of the residence, structure, or improvements as described in the drawings and specifications signed by both Owner and Contractor (“Project”) and more particularly described as

Such drawings and specifications are hereby made a part of this Contract. Drawings and specifications shall contain a scale drawing showing the shape, size, and dimensions of the construction and equipment together with a description of the work to be done, materials to be used, and the equipment to be used or installed.

PLANTS

TREES TYPE SIZE QUANTITY AMOUNT
SHRUBS TYPE SIZE QUANTITY AMOUNT
FLOWERING PLANTS TYPE SIZE QUANTITY AMOUNT

MATERIAL

Item Quantity Amount
Wood Chips
Peat Moss
Peat Humus
Soil
Mulch
Shredded Cypress
Sand
Fertilizer
Manure
Loam
Lime
Gravel
Clay
Bark
Landscape Fabric
Stone
Brick
Wood
Other

LAWN MATERIAL

Item Square Feet Amount
Sod
Seed

LABOR

ItemAmount
Design/Planning
Grading
Soil Preparation
Planting
Mulching
Edging and Borders
Pruning
Fertilizing
Sodding
Seeding
Mowing
Thatching
Aeration
Weed Control
Brick
Stone Walls
Stairs
Terracing
Walkways
Patios
Install Pond
Install Water Fountain
Sprinkler
Drainage
Stump Removal/Grinding
Rototilling
Spring/Fall Cleanup
Other

TOTAL PLANTS:

TOTAL MATERIALS:

TOTAL LAWN MATERIALS:

TOTAL LABOR:

TOTAL DELIVERY:

TOTAL EQUIPMENT:

TOTAL:

2. WORK SITE: The Project shall be constructed on the property of Owner located at and more particularly described as (hereafter "the Work Site").

3. TIME OF COMPLETION: Contractor shall commence the work to be performed under this Contract on or before and shall substantially complete the work on or before . Contractor shall not be liable for any delay due to circumstances beyond its control including strikes, casualty, acts of God, illness, injury, or general unavailability of materials.

4. PERMITS: Contractor shall apply for and obtain such permits and regulatory approvals as may be required by the local municipal/county government, the cost thereof shall be included as part of the Project price.

5. INSURANCE: Contractor shall maintain general liability, workers compensation and builder's risk insurance.

6. SURVEY AND TITLE: If the Project is near the Owner’s property boundary, Owner will point out property lines to the Contractor. If the Owner or Contractor has any doubt about the location of the property lines, Owner shall provide Contractor with boundary stakes through a licensed surveyor. In addition, Owner shall provide Contractor documentation that Owner has title to the Work Site and shall provide Contractor copies of any covenants, conditions, or restrictions that affect the Work Site.

7. CHANGES TO SCOPE OF WORK: Owner may make changes to the scope of the work, including changes to the drawings and specifications, from time to time during the construction of the Project. However, any such change or modification shall only be made by written "Change Order" signed by both parties.

8. CONTRACT PRICE:

{COST PLUS}

Owner agrees to pay Contractor the actual cost to Contractor of materials plus the sum of $ for performing the services set forth in the scope of the work.

Contractor shall be paid as follows:

OR

{FIXED FEE}

Owner agrees to pay Contractor the sum of $ for performing the services set forth in the scope of the work.

Contractor shall be paid as follows:

If payment will be made by monthly payments, the total number of monthly payments is , the amount of each payment will be $, including a finance charge of .

Contractor shall furnish Owner appropriate releases or waivers of lien for all work performed or materials provided at the time the next periodic payment shall be due.

9. LATE PAYMENT/DEFAULT: A failure to make payment for a period in excess of ten (10) days from the due date shall be deemed a material breach of this Contract.

10. DESTRUCTION AND DAMAGE: If the Project is destroyed or damaged for any reason, except where such destruction or damage was caused by the sole negligence of the Contractor or its subcontractors, Owner shall pay Contractor for any additional work done by Contractor in rebuilding or restoring the Project to its condition prior to such destruction or damage.

11. ASSIGNMENT: Neither party may assign this Contract, or payments due under the Contract, without the other party’s written consent.

12. INTERPRETATION:

(a) Interpretation of Documents. The Contract, drawings, and specifications are intended to supplement one another.

(b) Entire Agreement. This Contract constitutes the entire agreement of the parties.

(c) Governing Law. This Contract shall be interpreted and governed in accordance with the laws of the State of Maryland.

13. ATTORNEYS’ FEES AND COSTS: If any party to this Contract brings a cause of action against the other party arising from or relating to this Contract, the prevailing party in such proceeding shall be entitled to recover reasonable attorney fees and court costs.

14. PERFORMANCE:

(a) Contractor may, at its discretion, engage licensed subcontractors to perform work pursuant this Contract provided Contractor shall remain fully responsible for the proper completion of the Project.

(b) All work shall be completed in a workman-like manner and in compliance with all building codes and applicable laws.

(c) Contractor agrees to remove all debris and leave the premises in broom clean condition.

15. WARRANTY: Contractor's warranty shall be limited to defects in workmanship within the scope of work performed by Contractor and which arise and become known within from the date hereof. All said defects arising after and defects in material are not warranted by Contractor. Contractor warrants that newly installed plants will survive for after date of installation, or Contractor will replace at no charge.

AGREED:

CONTRACTOR:

Signature

Print Name & Title

Date

License Number

Name and Address of License Holder

Phone Number

Salesperson (if applicable)

Salesperson's License Number

Signature of Salesperson

OWNER:

Signature

Print Name

Date

Notice for Homeowners

Each contractor and subcontractor must be licensed by the Commission and anyone may ask the Commission about a contractor or subcontractor.

Department of Labor, Licensing and Regulation
Division of Occupational and Professional Licensing
Maryland Home Improvement Commission
500 North Calvert Street
Baltimore, Maryland 21202-3651
410-230-6309
1-888-218-5925
e-mail: mhic@dllr.state.md.us

1. Formal mediation of disputes between homeowners and contractors is available through the Commission;

2. The Commission administers the Guaranty Fund, which may compensate homeowners for certain actual losses caused by acts or omissions of licensed contractors; and

3. A homeowner may request that a contractor purchase a performance bond for additional protection against losses not covered by the Guaranty Fund.

*Optional notice - required only for door-to-door sales:

(Enter Date of Transaction)

You may cancel this transaction, without any penalty or obligation, within three business days from the above date.

If you cancel, any property traded in, any payments made by you under the contract or sale, and any negotiable instrument executed by you will be returned within 10 business days following receipt by the seller of your cancellation notice, and any security interest arising out of the transaction will be cancelled.

If you cancel, you must make available to the seller at your residence, in substantially the same condition as when received, any goods delivered to you under this contract or sale; or you may, if you wish, comply with the instructions of the seller regarding the return shipment of the goods at the seller’s expense and risk.

If you do make the goods available to the seller and the seller does not pick them up within 20 days of your notice of cancellation, you may retain or dispose of the goods without any further obligation. If you fail to make the goods available to the seller, or if you agree to return the goods to the seller and fail to do so, then you remain liable for performance of all obligations under this contract.

To cancel this transaction, mail or deliver a signed and dated copy of this cancellation notice or any other written notice to:

not late then midnight of

I hereby cancel this transaction

Enter text✕

What this notice is and why it matters

A Notice to Contractors Regarding New Requirements is a formal written communication used to inform contractors of changes to contract terms, regulatory obligations, or project procedures that affect performance, compliance, or payment. Typical uses include announcing updated safety standards, revised reporting requirements, new credentialing or licensing expectations, changes to payment schedule rules, or additional documentation requests. The notice documents the change, the effective date, the required contractor actions, and how to confirm compliance. Properly prepared notices reduce dispute risk and create a clear administrative record for both owner and contractor.

Why issuing a clear notice benefits both parties

Issuing a formal notice establishes a documented timeline and mutual understanding about new obligations, reduces later disputes, and creates an audit trail that supports enforcement or contract amendments under ESIGN and UETA frameworks.

Why issuing a clear notice benefits both parties

Who typically sends and receives these notices

The notice is used by contract administrators, project owners, and prime contractors to inform downstream contractors and subcontractors of material changes.

  • Contract administrators and owners who manage compliance and change orders on projects.
  • Prime contractors responsible for cascading requirements down to subcontractors and suppliers.
  • Subcontractors and specialty contractors who must adapt work, staffing, or documentation to new rules.

Recipients must acknowledge or comply per the notice to preserve contract rights and avoid penalties.

Core sections to include in a professional notice

A concise, well-structured notice reduces ambiguity. Include an explicit heading, scope of change, effective date, required actions, supporting attachments, and a signature or acknowledgement block so the record is complete and enforceable.

Header

Document title, issuer name, project identifier, and date so recipients immediately recognize the notice and its scope.

Summary of Change

A short plain-language description of what is changing and why, including references to specific contract clauses or regulatory provisions when applicable.

Effective Date

Clear effective date and any phased implementation schedule so contractors can plan staffing, materials, and inspections accordingly.

Required Actions

Specific deliverables, forms, training, or certifications contractors must provide, with format and submission instructions for each item.

Attachments

Include supporting documents such as revised specs, forms, compliance checklists, or training materials referenced in the notice.

Acknowledgement

Signature block or eSignature field for contractor acknowledgement plus instructions for returned notices or confirmation receipts.

Essential identifying and compliance information

Issuer name: Legal entity name
Project ID: Contract or job number
Effective date: MM/DD/YYYY
Required response: Acknowledgement method
Supporting docs: List of attachments
Recordkeeping: Retention instructions

How to prepare and issue the notice in five steps

Follow a consistent sequence to draft, review, deliver, and record a notice so it creates an enforceable administrative record and minimizes contractor confusion.

  • 01
    Draft: Summarize the change, cite contract clauses, and list required actions.
  • 02
    Legal review: Confirm legal effect and any statutory requirements such as notice periods.
  • 03
    Attach documents: Include revised specs, forms, or checklists referenced in the notice.
  • 04
    Deliver and record: Send by permitted method and keep delivery proof and acknowledgements.

Configuring an online workflow for delivery and tracking

Set up a simple digital workflow to send the notice, collect acknowledgements, and maintain an audit trail for compliance and dispute resolution.

Field Configuration
Sender identity Use company account with delegated admin
Authentication Email link or SMS code per recipient
Attachments Include revised specs and checklists
Storage Archive signed copies with metadata

Where to send the notice and how responses are routed

Choose delivery channels that match contract notice provisions and ensure you capture proof of receipt and acknowledgement in a retrievable record.

  • Email delivery: Send to designated contact emails and CC contract administrator
  • Certified mail: Use when contract requires physical return receipt
  • Contract portal: Upload to project or procurement portal for centralized access
  • eSignature link: Provide signing link for acknowledgement and automated audit trail

Technical and platform considerations for eSubmission

Confirm the capture of identity, timestamp, and tamper-evident audit trails when choosing an electronic delivery method.

  • File formats: PDF, DOCX accepted
  • Integrations: Supports Salesforce and NetSuite
  • Authentication: Email, SMS, or advanced methods

Common timing elements to include and track

Document key dates clearly to avoid ambiguity: issuance, acknowledgement deadline, effective compliance date, remediation window, and record retention start.

Issuance date:

Date notice is sent to contractors

Acknowledgement deadline:

Date by which contractors must confirm receipt

Compliance effective date:

When the new requirements must be implemented

Cure or remediation window:

Time allotted to fix noncompliance

Record retention start:

Date from which retention clocks begin

Key milestones and processing stages

Track each milestone from issuance through closure so responsibilities and elapsed days are clear for administration and dispute response.

01

Prepare Notice

Draft and attach revised documents; obtain internal approvals.

02

Deliver Notice

Send by contract-prescribed method and record proof of delivery.

03

Acknowledge

Contractor confirms receipt and schedules implementation.

04

Verify Compliance

Owner or inspector confirms implementation; record outcome.

Common preparation mistakes to avoid

  • Using vague language that fails to specify who must do what by when, which leads to compliance disputes and rework.
  • Failing to attach revised specifications or forms, forcing back-and-forth correspondence and delaying contractor action.
  • Sending notices by a method not authorized in the contract, risking claims that notice was ineffective.
  • Neglecting to record delivery evidence and acknowledgements, which weakens enforcement positions in disputes.

Penalties and risks from incorrect or late notices

Contract disputes: Delayed enforcement or indemnity claims
Regulatory fines: Industry penalties vary by rule
Payment delays: Withholding or stop-payment risk
Liability exposure: Increased contractor or owner liability
Tax consequences: Backup withholding at 24% possible
Record issues: Missing proof weakens legal position

Comparison of eSignature vendor pricing and core features

This table summarizes starting prices and key feature availability across common eSignature vendors; signNow is listed first per platform comparisons.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes Yes Yes Yes Yes
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies by plan Varies by plan Varies by plan

Frequently asked questions and practical answers

Answers address common uncertainties about notice validity, delivery methods, signatures, and record retention to reduce operational risk.


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