Fill and Sign the Orientation Checklist for Supervisors Form

Orientation Checklist for Supervisors Orientation is not a one-day event. Rather, it is an on-going process. Asking open-ended questions of your new employee is a way to ensure that you receive feedback about what is going well and what is not going well during the orientation process. Consider asking these questions:  Are there things that others or I could do that would assist you in learning your new position?  Are there any areas of the job that require additional clarification?  Is this position consistent with your expectations?  Do you have the resources you need to perform your job effectively? Contact your HR representative well before the end of the 3-month provisional period, if performance is not satisfactory. Pre-Employment Coordinate publicity Plan welcoming activity Coordinate workspace Order supplies (business cards, name plate, etc.) Request e-mail account Arrange voice mail access Prepare first day job assignment Obtain relocation information During the first three months of employment, the new employee’s hiring supervisor and/or designated representative should cover the following items: First Day Welcome Introduction to work group Tour of department Present initial job assignment Invite to lunch End of day recap meeting with supervisor Introduction to the Organization History Culture Mission, values and philosophy Strategic plans, goals and objectives Literature/Video Tour of building Staff directory Role of HR Representative Introduction/identification of key staff people Introduction to the Department Purpose Relation to other departments Organization of department Department’s strategic plan Department standards Department committees Procedures Security access, rules and keys Supplies Calendars/schedules Standard meetings Web site/internet resources Introduction to mentor, coach or buddy Introduction to the Position Equipment Phone number Copier Mail Fax machine Position description form Performance expectations/goals Safety/emergency procedures Work hours, breaks, mealtimes and other rules Training Computer system E-mail Voice mail Software applications Telephone system Department specific training Learning & Development/Computing Services courses General Attendance Expectations Illness reporting procedures PTO request practices Smoking policy Payroll timing, policies and procedures Parking ID card Credit card Expense reporting Bulletin boards and newsletters New Employee Paperwork W-4 and state tax forms I-9 Copy of employee handbook Health, Life & Disability insurance enrollment forms Benefits and Compensation Health, life disability insurance Retirement benefits Employee Assistance Program Educational assistance Credit union Employee Assistance Program Child Care Facilities available for employee use PTO, holidays and unpaid leave Salary Increase/Performance Review Process Key Company Policies Provisional period Employee handbook Intellectual Property Workplace Violence Policy on Deadly Weapons Confidentiality Progressive Discipline Performance Management Conflict of Interest Safety Training/Accident Procedures Use of equipment for personal use Sexual Harassment (include Computer-Based Training)