Establishing secure connection…Loading editor…Preparing document…

Philippines Affidavit

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

Affidavit in Lieu of Certificate of Legal Capacity to Contract Marriage for American Citizens

Republic of the Philippines )

City of Manila )

Embassy of the United States of America)

Before me, , a Vice Consul of the United States of America in and for the consular district of Manila, Republic of the Philippines, duly commissioned and qualified, personally appeared who, being duly sworn, depose and says as follows:

1. My name is , of lawful age, and I am a citizen of the United States of America;

2. That I am a legal resident of ;

3. That my address in the Philippines is
;

4. That I was previously married to ; This marriage having been terminated by ; On at ;

5. That I am applying for a license to marry ; Of legal age, and a citizen of ;

6. There is no legal impediment of any kind to the issuance of the marriage license applied for;

7. And further deponent sayeth naught.

SUBSCRIBED AND SWORN to before me this day of , 19 .

Vice Consul of the United States of America

MARRIAGE OF AMERICAN CITIZENS IN THE PHILIPPINES

DISCLAIMER: The information in this circular relating to the legal requirements of the Philippines is provided for general information only. Questions involving interpretation of specific Philippine laws should be addressed to Philippine legal counsel.

Any foreigner who wishes to marry in the Philippines is required by the Philippine Government to obtain from his/her Embassy a "Certificate of Legal Capacity of Contract Marriage" before filing an Affidavit in Lieu of a Certificate of Legal Capacity to Contract Marriage. A citizen of the United States may execute this affidavit at the American Embassy in Manila or the Consular Agency in Cebu. The American Embassy is located at 1201 Roxas Boulevard, Manila, telephone (63) (2) 521-7116.

The Embassy is open Monday thru Friday (except Philippine and American holidays) from 7:20 A.M. to 11:30 A.M. and from 1:00 P.M. to 3:00 P.M. Americans may also obtain this affidavit at the U.S. Consular Agency in Cebu, 3rd Floor, PCI Bank Bldg., Gorordo Avenue, Lahug, Cebu City - tel. No. 6332231-1261. The American must present his/her U.S. passport and proof of termination of any prior marriage(s) -- court certified copies of divorce decrees or registrar certified copies of death certificates, if applicable. The alien fiancé/fiancée must also be present. There is a fee of $10.00 for the affidavit.

Philippine authorities will not accept any substitute document initiated in the United States. This affidavit is issued as a notarial act by the U.S. consular officer and as such, the consular officer is authorized by Title 22 Code of Federal Regulations, Section 92.9b, to refuse to perform the service if the document in connection with which the notarial act is requested will be used for a purpose patently unlawful, improper, or inimical to the best interest of the United States. Entering into a marriage contract with an alien strictly for the purpose of enabling entry to the United States for that individual is considered an unlawful act. Therefore, it is important that the applicants show proof that they have a marriageable relationship (such as correspondence, phone bills, photographs together, etc.) Section 4221 of Title 22 United States Code provides for punishment of individuals who commit perjury in an affidavit taken by a consular officer.

ADDITIONAL REQUIREMENT FOR U.S. MILITARY PERSONNEL:

U.S. military personnel visiting or stationed in the Philippines should see their military personnel office regarding DOD joint service regulation - Marriage in Oversea Commands (Army Regulation 211-18, and MCO 1752.1 for U.S. Marine Corps personnel). The affidavit will be refused if proper military authorization is not presented the U.S. military Personnel.

THE MARRIAGE APPLICATION PROCESS:

Once an American citizen has obtained from the Embassy an "Affidavit in Lieu of a Certificate of Legal Capacity to Marry", he/she can file an application for a marriage license at the office of the Philippine civil registrar in the town or city where one of the parties is a resident. The U.S. citizen applicant will need to present:

- the affidavit;

- divorce decree(s) or death certificate(s) required to verify civil status and capacity to marry;

- U.S. passport;

- Documentation regarding parental consent or advice.

Marriage applicants age 18 to 21 must have written parental consent. Those age 22 to 24 must have received parental advice. Philippine law prohibits marriage for individuals below 18 years old. The marriage can be performed by a judge, a minister or other person authorized by the government of the Philippines. Marriage to a U.S. citizen confers neither citizenship nor an automatic eligibility for entry to the United States. If the U.S. citizen does not reside in the Philippines, the Petition for Immigrant Visa (I-130) must be filed through the Immigration and Naturalization Service office in the United States.

The visa process typically takes from five to nine months from the date of filing to the date of final adjudication. Any questions about filing an immigrant visa petition to bring the spouse to the United States should be directed to the nearest office of the Immigration and Naturalization Service, the State Department's Visa Office (202) 663-1225 or, while in the Philippines, to the American Embassy in Manila.

ALTERNATIVE TO MARRIAGE ABROAD:

Instead of the procedures presented above, it is possible to file a petition of an alien to enter the United States as the fiancé(e) of an American citizen. This enables the parties to marry in the United States. American fiancé(e)s should contact the Immigration and Naturalization Service office nearest their residence for further information.

(CONS:5488P/1-2): January 1997

Enter text✕

What a Philippines Affidavit Is and when it’s used

A Philippines Affidavit is a sworn written statement prepared to support legal, administrative, or transactional matters that involve Philippine authorities or Philippine-based facts. Typical uses include declarations for immigration petitions, proof of identity or relationship, property matters, and contractual attestations. When executed outside the Philippines the affidavit often requires notarization, apostille or embassy/consular legalization, and may be translated. For U.S.-based electronic execution, confirm whether the receiving Philippine authority accepts electronic or remotely notarized affidavits and ensure the record meets ESIGN (15 U.S.C. ch. 96) and applicable state UETA requirements.

Why a carefully prepared affidavit matters

A clear, correctly executed affidavit reduces processing delays, supports legal claims, and creates a dated record of sworn facts. Proper notarization, witness or apostille steps preserve the affidavit’s acceptance by foreign or governmental bodies.

Why a carefully prepared affidavit matters

Who commonly prepares and signs a Philippines Affidavit

Individuals and organizations use these affidavits to attest to facts tied to Philippine matters, often for immigration, legal, or commercial processes.

  • Private individuals abroad providing proof of relationship, identity, or event dates to Philippine agencies or courts.
  • Attorneys and immigration specialists preparing sworn statements to accompany petitions or evidence packages.
  • Businesses and banks completing declarations for cross-border transactions, KYC, or contract performance confirmation.

Choose the signer(s) and any witnesses based on the receiving authority’s requirements; when in doubt, seek legal or consular guidance.

Stepwise process to prepare, sign, and authenticate the affidavit

Follow these sequential tasks to create a compliant affidavit for Philippine use.

  • 01
    Draft: Write clear factual paragraphs and include dates and locations.
  • 02
    Verify IDs: Confirm names and document numbers match government IDs.
  • 03
    Notarize: Sign before a notary public or acceptable remote notary service.
  • 04
    Legalize: Obtain apostille or consular legalization if the destination requires it.

Where to file, send, or submit a Philippines Affidavit

Destinations vary by purpose; route the affidavit to the correct Philippine office, U.S. agency, or recipient and include any required authentication.

  • Immigration Filings: Include with USCIS petition packages where indicated by the form instructions.
  • Philippine Agencies: Send to the specific Philippine bureau, embassy, or consular office per instructions.
  • Courts: File with the court clerk or serve opposing parties as ordered by local rules.
  • Banks/Businesses: Deliver to the requesting financial institution or contracting party with supporting ID.

Recommended digital workflow settings for executing the affidavit

Configure your document workflow so signatures, notarization, and authentication are captured in order.

Field Configuration
Signature Type Electronic signature with audit trail; allow handwritten image only if verification permitted.
Signer Authentication Email plus SMS OTP or ID verification for stronger attribution.
Notarization Method Use in-person notarization or approved Remote Online Notarization where legally accepted.
Legalization Plan for apostille or consular legalization depending on destination requirements.

Technical considerations for preparing and sharing affidavit files

Ensure the file format, security, and integrations match the receiving authority’s requirements.

  • File Formats: PDF is preferred; preserve fonts and page layout.
  • Integrations: Connect to storage and workflow systems like Google Workspace or NetSuite for recordkeeping.
  • Authentication: Use platforms that support audit trails and multi-factor signer verification.

Choose tools that create tamper-evident PDFs and retain a complete audit trail for later verification.

Core components to include in a professional Philippines Affidavit

A complete affidavit contains a standardized header, a clear factual body, identity details, and an authentication section for witnesses and notaries.

Caption

Document title and identification line stating 'Affidavit of [Name]' plus any case or reference number if relevant.

Affiant Details

Full legal name, date of birth, address, and any identifying numbers to link the affiant to supporting documents.

Statement Body

Numbered factual paragraphs describing events, dates, locations, and any documentary attachments referenced by exhibit letters.

Oath or Affirmation

A sworn clause such as 'I declare under penalty of perjury...' followed by the jurisdictional statement and signature line.

Notarial Block

Space for notary signature, seal, jurisdiction, and commission expiry; include RON session details if used.

Attachments

List and attach supporting documents (IDs, certificates, photos) with exhibit labels to corroborate assertions.

Security and compliance considerations for affidavit records

Encryption: TLS 1.2/1.3 in transit; AES-256 at rest.
Audit Trail: Time-stamped action logs and signer attribution.
HIPAA: HIPAA available with a BAA when health data is present.
ESIGN / UETA: Electronic signatures accepted under ESIGN and most states’ UETA.
21 CFR Part 11: Support for FDA-regulated workflows when required.
SOC 2 / ISO: SOC 2 Type II and ISO 27001 controls for enterprise security.

Penalties and legal risks from incorrect affidavits

Perjury Risk: False statements can trigger perjury or criminal charges.
Rejection: Receiving authority may reject improperly notarized or unauthenticated affidavits.
Delay Costs: Processing and resubmission increase time and administrative expense.
Immigration Impact: Incorrect evidence can harm visa or petition outcomes.
Tax/Legal Exposure: Errors tied to financial facts may create tax or civil liabilities.
Authentication Failure: Missing apostille or consular legalization can void foreign acceptance.

Common mistakes to avoid when preparing an affidavit

  • Using a different name format than government ID, which forces identity verification and delays acceptance.
  • Failing to include the notary block or leaving insufficient space for a seal and commission details.
  • Assuming electronic notarization is accepted by the Philippine office without confirming their RON or e-document acceptance policy.
  • Attaching unsigned exhibits or failing to label supporting documents clearly, making cross-reference and verification harder.

Typical timing considerations and processing expectations

Check deadlines tied to the filing or application the affidavit supports; processing time varies by agency and legalization needs.

Immigration Filings:

Submit affidavits with the petition or by the date requested in the USCIS instructions.

Notarization Timing:

Complete signing and notarization close to the submission date to ensure current signatures.

Legalization Lead Time:

Plan extra days for apostille or consular steps; timelines depend on local officials.

Document Translation:

Allow time for certified translations where the receiving authority requires them.

Record Retention:

Keep originals and certified copies until the matter is finally resolved and statutory retention periods expire.

Sample eSignature vendor comparison for affidavit workflows

Compare basic pricing and core capabilities relevant to affidavit execution, notarization, and compliance; signNow appears first per platform ordering rules.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial No No Yes, limited Yes, limited
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Frequently asked questions about Philippines Affidavits and e-signatures

Answers to common questions about validity, notarization, and electronic execution of affidavits intended for use with Philippine or U.S. authorities.


Need help? Contact support

be ready to get more
Join over 28 million airSlate SignNow users