Can the application be signed electronically?

Yes. Electronic signatures are generally valid under the federal ESIGN Act (15 U.S.C. ch. 96) and state e‑signature laws such as UETA; ensure the jurisdiction accepts e-submitted permit documents.

Is notarization or witness required?

Most plan check applications do not require notarization or witnesses; exceptions apply for specific legal affidavits or recorded documents. Check local building department rules before attaching notarized forms.

How do I fix errors after submission?

Contact the permit counter or portal support immediately. Many jurisdictions allow a correction submittal; rescinding a submission may require formal withdrawal and reapplication.

What if plans are rejected during review?

Review comments will list required corrections. Address each comment, revise affected sheets or calculations, and resubmit within the jurisdiction's re-submittal timeframe to avoid expiration.

Can I use remote online notarization (RON)?

RON availability varies by state and document type. California has specific RON procedures; verify with the local notary commission and the receiving agency before relying on RON.

How long does the review usually take?

Time varies by jurisdiction and complexity; expect an initial completeness check within about 10 business days and review cycles typically taking 2–4 weeks each depending on reviewer workloads.

Electronic Signature
Templates
Project Management
California Plan Check Application

California Plan Check Application

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

PROJECTDOX PLANCHECK APPLICATION

BUILDING AND SAFETY DIVISION

1685 MAIN STREET
SANTA MONICA, CA 90401
(310) 458-8355

Plan Check Expires One Year from Date of Application.

Property Address:

Assessor's Parcel No.:

Project/Tenant Name:

Unit No:

Floor No:

Applicant

Name:

Phone No.:

Address:

City:

Zip Code:

Email Address:

Property Owner

Name:

Phone No.:

Address:

City:

Zip Code:

Email Address:

Architect

Name:

Phone No.:

Address:

City:

Zip Code:

City Business License No. (if applicable):

State of California License No.:

Contractor

Name:

Phone No.:

Address:

City:

Zip Code:

Email Address:

Contractor's City Business License No.:

State of California License No.:

Classification:

Engineer

Type:

Name:

Phone No.:

Address:

City:

Zip Code:

Email Address:

City Business License No. (if applicable):

State of California License No.:

Engineer

Type:

Name:

Phone No.:

Address:

City:

Zip Code:

Email Address:

City Business License No. (if applicable):

State of California License No.:

Proposed Project Description:

Occupancy Type:

Construction Type:

Fire Protection (Sprinklers):

Valuation:

No. of Parking Spaces:

Square Footage

Residential Area	New	Remodeled	Total
Basement
1st Floor
2nd Floor
3rd Floor
Other (specify)

Commercial Area	New	Remodeled	Total
Basement
1st Floor
2nd Floor
3rd Floor
Other (specify)

Parking Area	New	Remodeled	Total
Parking Level P-1
Parking Level P-2
Other (specify)

Other (specify):

Plan Check Submittal Questionnaire

Project Description:

Project Address:

Number / Street / Dir. / Unit No. / Zip Code

Applicant Name (Print):

Contact Phone No.:

Email Address:

Signature:

Date:

CITY PLANNING DIVISION

Hours of Operation: M, W, TH: 9:00 AM-4:00 PM; T: 7:30 AM-4:00 PM; F: 8 AM-4:00 PM

Yes No 1. Is this a new building or an addition to an existing building?

Yes No 2. Does the scope of work involve a Structure of Merit, City Landmark, or a structure within a Historic District?

Yes No 3. Does the scope of work involve alterations to the exterior of a building other than a single family dwelling, excluding a single family dwelling in the R2R District? (Including change of windows & re-roof)

Yes No 4. Does the scope of work include installation of a new pool or spa?

For Interior Remodeling Of Existing Residential Buildings:

Yes No 5. Does the scope of work include addition of a new bedroom to the unit?

Yes No 6. Does the scope of work include addition of a new kitchen to the unit?

For Interior Remodeling of Existing Commercial Buildings (Tenant Improvements):

Yes No 7. Does the scope of work involve a change of use?

Yes No 8. Does the scope of work involve a restaurant, food-serving, or alcohol-serving establishment?

PUBLIC WORKS (PW)

Hours of Operation: M-TH: 7:30 AM-5:30 PM; F: 8:00 AM-5:00 PM

Yes No 1. Does the project include any grading, paving or site drainage work?

Yes No 2. Does the project involve a new building; replacing an existing building or adding any square footage to an existing building?

Yes No 3. Does the project include any interior remodel to an existing building?

Yes No 4. Does the project involve any work or improvements located in or above the public right-of-way such as streets or alley or any work that would affect the stability of a public way (such as excavation)?

Yes No 5. Are the proposed improvements valued at more than 50% of the building replacement cost?

Yes No 6. Is the proposed project valued at $50,000 or greater, or the work area 1,000 square feet or greater?

Yes No 7. Does the project include adding a swimming pool or spa to the site?

Yes No 8. Does the project involve discharge of industrial waste such as in any food preparation facility, manufacturing facility, auto shop, food market, dry cleaner, photo finisher, medical care facility, beauty salon, or any elevator pit or holding tank?

Yes No 9. Does the project add 2,500 square feet or more of impervious area or increase the impervious area by 50% or more?

RESOURCE RECOVERY & RECYCLING (RRR)

2500 Michigan Avenue, Santa Monica, CA 90404

Hours of Operation: M-F: 8:00 AM-2:00 PM, (appointments recommended)

Contact: Quinetta Taylor (310) 458-2223

Yes No 1. Is the proposed project a demolition project, or a project valued at $50,000 or greater, or a project with the work area 1,000 square feet or greater?

Yes No 2. A Waste Management Plan (WMP) is required for all demolition projects and all projects valued at $50,000 or greater, or the work area is greater than 1,000 square feet. Is a Waste Management Plan completed for this project?

Yes No 3. A Refuse and Recycling enclosure room or outdoor enclosure is required for all non-residential building projects and mixed-use development projects. Is a refuse and recycling room or outdoor enclosure included in the scope of work?

Yes No 4. A Refuse and Recycling enclosure room or outdoor enclosure is required for all multi-family residential and large residential projects. Is a refuse and recycling room or outdoor enclosure included in the scope of work?

Yes No 5. A Refuse and Recycling designated storage area is required for all single family residences. Is a refuse and recycling designated storage area included in the scope of work?

PUBLIC LANDSCAPE DIVISION

For projects involving interior remodeling of existing buildings (no new square footage added):

Yes No 1. Does the scope of work include a new driveway or sidewalk or installation of any new utilities in such public way within 10' of an existing street tree?

Yes No 2. Does the work involve storage of materials or equipment on an existing driveway or public way within 10' of an existing street tree?

Yes No 3. Will construction access to the project be anywhere other than an alley or existing driveway?

Yes No 4. Will the street right-of-way be used for construction staging?

Yes No 5. Is a street use permit required or being requested for this project for construction staging?

Yes No 6. Will there be equipment stored under the canopy of a street tree?

Yes No 7. Are there any existing street trees adjacent to the project site?

Yes No 8. Does the project propose new street trees or are they required as part of your Conditions of Approval?

FIRE DEPARTMENT

For projects involving interior remodeling of existing buildings (no new square footage added):

Yes No 1. Does the scope of work involve the construction of a new building or addition, alteration or change of occupancy of 2,500 sq. ft. or more in an existing building with one or more of the following building code occupancy classifications: A, E, H, I, R-1, R-2 or any other residential use other than one and two family dwellings?

Yes No 2. Does this plan submittal involve the construction of a building or tenant improvement in a building having floor used for human occupancy more than 55 foot above lowest Fire Department vehicle access level?

Yes No 3. Does this project involve the installation of either a conventional or electrostatic spraying operations?

Yes No 4. Does this project involve the installation of aboveground or underground storage of liquid petroleum products, liquefied petroleum gases, compressed natural gas or other hazardous materials?

Yes No 5. Does this project involve the use, dispensing, mixing or storage of flammable or combustible liquids or gases, hazardous materials, etc.?

Yes No 6. Does this project involve the installation of gates that restrict access to the structure?

STRATEGIC AND TRANSPORTATION PLANNING (STP)

Hours of Operation: M, W, TH, and F: 1:00-3:00 PM; T: 7:30-9:30 AM

Yes No 1. Did the project require a yes checked in boxes 1, 3-7, of City Planning Division?

Yes No 2. Does the project affect, encroach, add or alter any parking or loading zones?

Yes No 3. Does the project add, change or delete any vehicular access points?

Yes No 4. Is any work being done in or adjacent to parking areas?

Yes No 5. Does the scope of work increase the number of bedrooms in a dwelling unit?

Yes No 6. Does the project involve change of use to a more intense use that may require parking or loading requirements?

Yes No 7. Does the project involve installation of any fence, wall, hedge or tree within 5 feet of any property line?

RENT CONTROL

Yes No 1. Does the project involve a controlled rental dwelling unit?

Yes No 2. Does the project affect the habitability of any existing rental dwelling units?

OFFICE OF SUSTAINABILITY AND THE ENVIRONMENT (OSE)

Yes No 1. A landscape plan set is required for new construction projects or major/substantial remodel projects on multi-family unit and commercial projects. Does your project meet these requirements?

Yes No 2. A landscape plan set is required for new construction projects or major/substantial remodel projects on single family projects if a new landscape or a new irrigation system is being installed. Does your project meet these requirements?

Yes No 3. Does your project include registered local, state or federal historical site or plant collections such as botanical gardens and arboretums open to the public?

Applicant Signature:

Date:

What the California Plan Check Application Is

The California Plan Check Application is the formal submission used to request review of building plans, engineering calculations, and supporting documentation by a city or county building department. It initiates the plan review and permitting process, establishes the applicant of record, and provides required project details such as scope of work, valuation, parcel identifier, and contact information. Municipalities use the application to verify code compliance, calculate fees, and route plans to discipline reviewers (structural, mechanical, electrical, fire, accessibility) before a permit can be issued.

Why accurate plan check submissions matter

A complete and correctly completed plan check application reduces review cycles, avoids administrative rejections, and speeds permit issuance. Clear submissions help reviewers evaluate code compliance, calculate accurate fees, and reduce contractor and owner delays during construction.

Who typically completes a California Plan Check Application

Local jurisdictions may require an authorized agent signature or permit card pickup by a designated representative.

Owner or developer submitting the project and responsible for fees and approvals.
Design professional (architect/engineer) preparing plans and technical documentation for review.
General contractor or permit expediter submitting on behalf of the owner or design team.

Core parts of a professional plan check application

A well-organized application groups administrative data, a clear project description, complete construction documents, required calculations, and a list of supporting permits or approvals to streamline reviewer intake and reduce follow-up requests.

Cover Sheet

Project title, owner/applicant contacts, parcel number, site address and brief project summary that orients reviewers to scope and occupancy changes.

Plan Set

Complete architectural drawings including code data, floor plans, elevations, sections, and details formatted to the jurisdiction's sheet size and scale requirements for consistent review.

Structural Calculations

Signed and stamped engineering calculations showing load paths, lateral design, connections, and references to applicable codes and standards.

MEP Drawings

Mechanical, electrical, and plumbing plans with load calculations, fixture counts, riser diagrams, and equipment schedules to support system reviews.

Compliance Documents

Energy compliance reports, accessibility documentation, fire protection plans, and green building forms required by jurisdictional rules.

Supporting Exhibits

Site plan, geotechnical report, soils memo, title 24 reports, and any agency approvals (e.g., CALTRANS, utility) referenced in the application.

Essential information the application must include

Applicant Name: Full legal name of owner or authorized agent

Project Address: Street, city, state, ZIP code

Parcel / APN: Assessor Parcel Number or legal description

Scope of Work: Concise description of proposed construction

Project Valuation: Declared value used for fee calculation

Contact Information: Email and phone for permit correspondence

Step-by-step: completing a plan check submittal

Follow this sequence to prepare a compliant submission and minimize administrative returns.

01

Assemble documents: Gather plans, calculations, reports, and supporting permits.
02

Complete application: Enter applicant data, valuation, APN, and concise scope.
03

Attach files: Upload PDFs named per jurisdiction conventions.
04

Submit and pay: Choose payment method and confirm receipt.

Configuring an online submission workflow

When using a permit portal or eSignature platform, configure fields and routing to match the municipality's requirements.

Field	Configuration
Required Attachments	Lock upload fields to accept PDF only
Conditional Fields	Show fields based on occupancy or valuation
Authentication	Enable email or SMS verification for signers
Routing Order	Set sequence: applicant → design professional → reviewer

Where and how to submit the application

Plan check submissions are routed to the local building department; jurisdictions accept online portals, in-person drop-off, or mail depending on policy.

Online Portal: Upload application and files via the jurisdiction's e-permit system
In Person: Deliver printed sets and application to the permit counter
Mail: Send required sets and payment if allowed by local rules
Third-Party Submittal: Authorized agents may submit with owner authorization

Digital submission and signing considerations

Confirm the selected vendor meets jurisdiction or agency technical requirements for long-term record export and public records requests.

File Formats: PDF, DOCX accepted; PDF preferred
Authentication: Email or SMS verification supported
Audit Trail: Captures IP, timestamp, and actions

Typical review timelines and application deadlines

Timeline expectations vary; use these common milestones to set applicant timelines and contractor schedules.

Initial Intake:

Completeness check within 10 business days

First Review Cycle:

2–4 weeks depending on discipline load

Re-submittal Window:

Resubmit corrections within 30–90 days

Permit Issuance:

After all approvals and fee payments are completed

Application Expiration:

Many jurisdictions close applications after 180 days inactive

Key milestones during the plan check process

Sequential milestones commonly used to track progress from submission to permit issuance.

01

Prepare Submission

Complete plans, calculations, and attachments

02

Submit Application

File via portal or at permit counter and pay fees

03

Review Cycles

Address reviewer comments in each resubmittal

04

Approval and Permit

Obtain final sign-off and pay issuance fees

Common mistakes that delay plan check approval

Missing or incorrectly named PDF attachments leading to incomplete intake and automatic rejection.
Incorrect project valuation or scope causing miscalculation of fees and reassignment to different review tracks.
Mismatched owner, applicant, or APN details that require corrective affidavits or re-submittal.
Failure to respond to reviewer comments within the resubmittal window, resulting in application expiration.

Consequences of improper or incomplete submissions

Permit Denial: Application may be refused

Stop-Work Order: Work started without permit risks enforcement

Fines: Administrative penalties and daily fines possible

Delay Costs: Project schedule and budget impacts

Increased Reviews: Additional review fees or consultant costs

Legal Exposure: Liability for noncompliant construction

eSignature vendor comparison for plan check workflows

Comparison of common features and entry pricing to consider when selecting an eSignature provider for plan submittal and routing needs.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies	Varies	Varies	Varies
Bulk Send	Yes	Yes	Yes	Yes	Varies
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Frequently asked questions about plan check submissions

Answers to common practical and legal questions about digital submission, signatures, notarization, and review timing.

Need help? Contact support

Can the application be signed electronically?
Yes. Electronic signatures are generally valid under the federal ESIGN Act (15 U.S.C. ch. 96) and state e‑signature laws such as UETA; ensure the jurisdiction accepts e-submitted permit documents.
Is notarization or witness required?
Most plan check applications do not require notarization or witnesses; exceptions apply for specific legal affidavits or recorded documents. Check local building department rules before attaching notarized forms.
How do I fix errors after submission?
Contact the permit counter or portal support immediately. Many jurisdictions allow a correction submittal; rescinding a submission may require formal withdrawal and reapplication.
What if plans are rejected during review?
Review comments will list required corrections. Address each comment, revise affected sheets or calculations, and resubmit within the jurisdiction's re-submittal timeframe to avoid expiration.
Can I use remote online notarization (RON)?
RON availability varies by state and document type. California has specific RON procedures; verify with the local notary commission and the receiving agency before relying on RON.
How long does the review usually take?
Time varies by jurisdiction and complexity; expect an initial completeness check within about 10 business days and review cycles typically taking 2–4 weeks each depending on reviewer workloads.

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