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Central Highway Approach/Maintenance Permit System (CHAMPS) User Guide Version 2.12 Oregon Department of Transportation Oregon Department of Transportation 7/5/2007 6:21 PM Central Highway Approach/Maintenance Permit System (CHAMPS) User Guide v. 2.10 The Central Highway Approach/Maintenance Permit System (CHAMPS) User Guide was designed and written for the Transportation Development Division, Access Management Program of the Oregon Department of Transportation. The information presented in the Guide and the Central Highway Approach/Maintenance Permit System are subject to change without notice. Revision History Version Date 1.00 12/15/1999 1.001 1/12/2000 1.002 1/12/2000 1.003 1/13/2000 1.004 1/13/2000 1.005 1/19/2000 1.02 2/15/2000 1.021 2/22/2000 1.03 3/14/2000 1.04 3/21/2000 1.05 5/2/2000 1.06 5/8/2000 1.07 7/15/2000 1.08 9/1/2000 1.08a 11/1/2000 1.09 7/25/2001 1.092 11/8/2001 1.10 7/31/2003 2.00 1/23/2004 2.10 2.11 2.12 3/15/2004 10/6/2006 7/5/2007 Comments Initial release to users. Updated to reflect all system changes to date and removed system and security administration information. Updated to incorporate online search and reporting tool information. Updated to incorporate changes resulting from revised OARs. Updated figures and tables, made minor text improvements. Updated Status table 15, 19, & 20 † All other company or product names are the trademarks or registered trademarks of their respective owners. 7/5/2007 Oregon Department of Transportation Page ii Central Highway Approach/Maintenance Permit System (CHAMPS) User Guide v. 2.10 Table of Contents Section 1. Introduction .......................................................................................... 1 Overview of CHAMPS............................................................................................ 2 About This Guide ................................................................................................... 3 Conventions ................................................................................................................................... 4 Section 2. CHAMPS Basics................................................................................... 5 Accessing CHAMPS .............................................................................................. 6 The Main CHAMPS Window.................................................................................. 9 The File Menu .............................................................................................................................. 11 The Edit Menu.............................................................................................................................. 12 The Permit Menu.......................................................................................................................... 13 The Reports Menu ....................................................................................................................... 14 The Miscellaneous Menu ............................................................................................................. 16 The Launch Menu ........................................................................................................................ 20 The Window Menu ....................................................................................................................... 22 The Help Menu............................................................................................................................. 23 Exiting CHAMPS.................................................................................................. 24 Section 3. Online Search and Reporting............................................................ 25 Background.......................................................................................................... 26 Accessing CHAMPS Online Search & Reporting................................................. 26 Using the Online Search and Reporting Tool....................................................... 28 CHAMPS Search Window ................................................................................... 30 How to Use the Online Search Function...................................................................................... 31 CHAMPS Reports Window .................................................................................. 35 How to Use the Online Report Function ...................................................................................... 35 Display Graphical Reports ................................................................................... 42 How to Display Graphical Reports ............................................................................................... 42 Section 4. CHAMPS Search Function ................................................................ 47 Searching for CHAMPS Records......................................................................... 48 Background .................................................................................................................................. 48 How to Search for Existing CHAMPS Applications/Permits ........................................................ 52 Searching for UPERMIT Records ........................................................................ 53 Background .................................................................................................................................. 53 How to Search for UPERMIT Permit Records ............................................................................. 55 Section 5. The Application/Permit Window ....................................................... 57 Background.......................................................................................................... 58 The Application Tab ............................................................................................. 61 How to Enter/Update Application Information.............................................................................. 62 The Property Tab ................................................................................................. 66 How to Enter/Update Property Information .................................................................................. 67 The General Tab.................................................................................................. 70 How to Enter/Update General Information................................................................................... 77 How to Update Application/Permit Status .................................................................................... 81 7/5/2007 Oregon Department of Transportation Page iii Central Highway Approach/Maintenance Permit System (CHAMPS) User Guide v. 2.10 The Supplemental Item Tab .................................................................................93 How to Select/Update Supplemental Item Requirements ........................................................... 94 How to Delete Supplemental Item Requirements........................................................................ 95 The Insurance/Bond Tab......................................................................................97 How to Enter/Update Insurance or Bond Information.................................................................. 99 The Specification Tab.........................................................................................102 How to Enter/Update Specifications .......................................................................................... 103 The Provision Tab ..............................................................................................107 How to Select/Change Standard Permit Provisions .................................................................. 109 How to Add/Change Custom Permit Provisions ........................................................................ 110 The Inspection Tab.............................................................................................113 How to Enter Inspection Information.......................................................................................... 115 How to Update Inspection Information....................................................................................... 116 The Notes Tab ...................................................................................................118 How to Enter/Update Notes ....................................................................................................... 119 The Alerts Tab....................................................................................................121 How to Create/Update Alert Messages ..................................................................................... 122 The Findings Tab ...............................................................................................124 How to Enter/Update Findings Information................................................................................ 125 Section 6. Application and Permit Processing ................................................131 Background ........................................................................................................132 Creating a New Permit Application.....................................................................134 Background................................................................................................................................ 134 How to Create a New Permit Application................................................................................... 134 Updating Existing Applications/Permits ..............................................................136 Grandfathered Recognition ................................................................................137 Issuing Conditional Approvals ............................................................................138 Issuing New Permits...........................................................................................139 Background................................................................................................................................ 139 How to Issue Permits ................................................................................................................. 140 Cloning an Existing Application/Permit...............................................................142 Background................................................................................................................................ 142 How to Clone an Existing Application/Permit............................................................................. 143 Amending an Issued Permit ...............................................................................146 Background................................................................................................................................ 146 How to Amend an Issued Permit ............................................................................................... 146 Voiding Applications ...........................................................................................148 Background................................................................................................................................ 148 How to Void an Application ........................................................................................................ 148 Denying Applications..........................................................................................149 Background................................................................................................................................ 149 How to Deny an Application....................................................................................................... 150 Expiring Applications ..........................................................................................152 Background................................................................................................................................ 152 How to Expire an Application..................................................................................................... 152 Canceling Permits ..............................................................................................154 Background................................................................................................................................ 154 How to Cancel a Permit ............................................................................................................. 155 Printing Application/Permit Data.........................................................................157 Background................................................................................................................................ 157 How to Print Application/Permit Data......................................................................................... 158 7/5/2007 Oregon Department of Transportation Page iv Central Highway Approach/Maintenance Permit System (CHAMPS) User Guide v. 2.10 Section 7. CHAMPS Alert Function .................................................................. 163 Background........................................................................................................ 164 Viewing Alerts ............................................................................................................................ 165 Creating Alerts on the Alerts Window ................................................................ 167 Updating Alerts on the Alerts Window................................................................ 168 Closing Alerts from the Alerts Window............................................................... 170 Creating Right of Way Alerts.............................................................................. 171 Background ................................................................................................................................ 171 How to Create Right of Way Alert .............................................................................................. 171 How to Generate Right of Way E-mail ....................................................................................... 173 How to Print Right of Way Fax Cover or Worksheet.................................................................. 176 Section 8. CHAMPS Letter Function ................................................................ 177 Background........................................................................................................ 178 Generating Letters from Existing Documents .................................................... 181 Generating Letters from Templates ................................................................... 184 Generating Letters for Signature........................................................................ 186 Generating Attachments to Letters .................................................................... 188 Importing Documents......................................................................................... 190 Section 9. CHAMPS Report Function............................................................... 192 Background........................................................................................................ 193 Generating Reports ........................................................................................... 196 Generating CHAMPS Permits by Owner Report................................................ 197 Generating UPERMIT Adopt-A-Highway Report ............................................... 199 Appendices ......................................................................................................... 203 Appendix A. Application for State Highway Approach ...................................... 205 Appendix B. Permit for Construction ................................................................. 206 Appendix C. Permit for Use .............................................................................. 207 Appendix D. Construction Placard .................................................................... 208 Appendix E. Preliminary Construction Specifications for a State Highway Approach ........................................................................................................... 209 Appendix F. Worksheet for State Highway Approach ....................................... 210 Appendix G. Liability Release Form.................................................................. 211 Appendix H. Pavement Layer Examples........................................................... 212 Appendix I. Applicability of Findings and Deviation Subsections ...................... 215 Appendix J. Right of Way Fax Cover ................................................................ 216 Appendix K. Right of Way Worksheet ............................................................... 217 Appendix L. Type A Standard Drawing - Ditch Section Approach Road ........... 218 Appendix M. Type B Standard Drawing - Curbed Highway with/without Sidewalk Approach ........................................................................................................... 219 Appendix N. Type C Standard Drawing - Curbed Highway Radius Approach Road .................................................................................................................. 220 Index .................................................................................................................... 221 7/5/2007 Oregon Department of Transportation Page v Central Highway Approach/Maintenance Permit System (CHAMPS) User Guide v. 2.10 Table of Figures Figure 1. Accessing CHAMPS from Desktop........................................................................................ 6 Figure 2. CHAMPS Splash Window...................................................................................................... 7 Figure 3. Alerts Window from Main CHAMPS Window ........................................................................ 8 Figure 4. Application/Permit Window from Main CHAMPS Window..................................................... 9 Figure 5. File Menu ............................................................................................................................. 11 Figure 6. Edit Menu............................................................................................................................. 12 Figure 7. Permit Menu......................................................................................................................... 13 Figure 8. Reports CHAMPS Menu...................................................................................................... 14 Figure 9. Reports UPERMIT Menu ..................................................................................................... 14 Figure 10. Miscellaneous Menu .......................................................................................................... 16 Figure 11. Print Forms Window .......................................................................................................... 17 Figure 12. Miscellaneous Menu—Start MS Word............................................................................... 18 Figure 13. Miscellaneous Menu—Land Use ADT Fee Estimator ....................................................... 19 Figure 14. Launch Menu ..................................................................................................................... 20 Figure 15. Window Menu .................................................................................................................... 22 Figure 16. Help Menu.......................................................................................................................... 23 Figure 17. About CHAMPS Window ................................................................................................... 23 Figure 18. Exiting CHAMPS................................................................................................................ 24 Figure 19. CHAMPS Online Search & Reporting Page ...................................................................... 27 Figure 20. Online Search & Reporting Help Page .............................................................................. 28 Figure 21. CHAMPS Search Window ................................................................................................. 30 Figure 22. CHAMPS Search Results Display Window ....................................................................... 33 Figure 23. CHAMPS Application Detail Report Window..................................................................... 34 Figure 24. CHAMPS Reports Window ................................................................................................ 35 Figure 25. Sample CHAMPS Report .................................................................................................. 40 Figure 26. CHAMPS Application Detail Report Window..................................................................... 41 Figure 27. Display Graphical Reports with Region Level Data........................................................... 43 Figure 28. Display Graphical Reports with District Level Data ........................................................... 44 Figure 29. Sample Graphical Report .................................................................................................. 45 Figure 30. CHAMPS Search Tab........................................................................................................ 48 Figure 31. Application/Permit Application Tab .................................................................................... 50 Figure 32. Sort Window....................................................................................................................... 51 Figure 33. UPERMIT Search Tab ....................................................................................................... 53 Figure 34. UPERMIT General Tab...................................................................................................... 54 Figure 35. Application/Permit Window ................................................................................................ 58 Figure 36. Application/Permit Window—Application Tab ................................................................... 61 Figure 37. Lower Portion of the Application Tab................................................................................. 62 Figure 38. Application/Permit Window—Property Tab ....................................................................... 66 Figure 39. Application/Permit Window—General Tab ........................................................................ 70 Figure 40. General Tab—Status History Window ............................................................................... 71 Figure 41. Status Timeline Window .................................................................................................... 71 Figure 42. General Tab—Status Sequence Error Alert ...................................................................... 79 Figure 43. LRS Selection Window ...................................................................................................... 80 Figure 44. Application/Permit Window—Supplemental Item Tab ....................................................... 93 Figure 45. Application/Permit Window—Insurance/Bond Tab............................................................ 97 7/5/2007 Oregon Department of Transportation Page vi Central Highway Approach/Maintenance Permit System (CHAMPS) User Guide v. 2.10 Figure 46. Other Application/Permits Using This Number Window .................................................... 98 Figure 47. Application/Permit Window—Specification Tab............................................................... 102 Figure 48. Application/Permit Window—Provision Tab .................................................................... 107 Figure 49. Standard Provision Window............................................................................................. 108 Figure 50. Spelling Window .............................................................................................................. 112 Figure 51. Application/Permit Window—Inspection Tab................................................................... 113 Figure 52. Application/Permit Window—Notes Tab.......................................................................... 118 Figure 53. Application/Permit Window—Alerts Tab .......................................................................... 121 Figure 54. Application/Permit Window—Findings Tab...................................................................... 124 Figure 55. Application/Permit Window .............................................................................................. 132 Figure 56. Issue Permit Window ....................................................................................................... 139 Figure 57. Clone Application Window ............................................................................................... 145 Figure 58. Cancel Permit Window..................................................................................................... 154 Figure 59. Print Menu Window.......................................................................................................... 157 Figure 60. Print Window .................................................................................................................... 161 Figure 61. Alerts Window .................................................................................................................. 164 Figure 62. Alert Right of Way Window .............................................................................................. 173 Figure 63. Miscellaneous Menu—Start MS Word............................................................................. 178 Figure 64. Select Document to Open Window.................................................................................. 182 Figure 65. Refresh Data Window ...................................................................................................... 182 Figure 66. Document Name Window ................................................................................................183 Figure 67. Create a Document or Preview a Template Window....................................................... 185 Figure 68. Import File Window .......................................................................................................... 190 Figure 69. File to be Imported Window ............................................................................................. 191 Figure 70. Permits Issued for Year Window......................................................................................193 Figure 71. Permits by Owner Window............................................................................................... 194 Figure 72. Current Adopt-A-Highway Permits Window..................................................................... 195 Figure 73. Application for State Highway Approach ......................................................................... 205 Figure 74. Permit to Construct a State Highway Approach .............................................................. 206 Figure 75. Permit to Operate, Maintain and Use a State Highway Approach................................... 207 Figure 76. Construction Placard........................................................................................................ 208 Figure 77. Preliminary Construction Specifications for a State Highway Approach ......................... 209 Figure 78. Worksheet for State Highway Approach.......................................................................... 210 Figure 79. Sample Liability Release Form ........................................................................................ 211 Figure 80. Pavement Layers on Specification Tab ........................................................................... 212 Figure 81. New Construction with Asphaltic Concrete...................................................................... 213 Figure 82. New Construction with Portland Cement Concrete ......................................................... 213 Figure 83. New Construction with Gravel.......................................................................................... 213 Figure 84. Widening or Improvement Over Existing Surface............................................................ 214 Figure 85. Right of Way Fax Data Sheet .......................................................................................... 216 Figure 86. Right of Way Worksheet .................................................................................................. 217 Figure 87. Type A Ditch Section Approach Road ............................................................................. 218 Figure 88. Type B Curbed Highway with/without Sidewalk Approach .............................................. 219 Figure 89. Type C Curbed Highway Radius Approach Road ........................................................... 220 7/5/2007 Oregon Department of Transportation Page vii Central Highway Approach/Maintenance Permit System (CHAMPS) User Guide v. 2.10 List of Tables Table 1. Icon Toolbar Functions ......................................................................................................... 10 Table 2. File Menu Functions.............................................................................................................. 11 Table 3. Edit Menu Functions ............................................................................................................. 12 Table 4. Permit Menu Functions ......................................................................................................... 13 Table 5. Reports Menu Functions....................................................................................................... 15 Table 6. Miscellaneous Menu Functions............................................................................................. 16 Table 7. Launch Menu Functions........................................................................................................ 21 Table 8. Window Menu Functions....................................................................................................... 22 Table 9. Help Menu Functions ............................................................................................................ 23 Table 10. Online CHAMPS Search Criteria ........................................................................................ 32 Table 11. Available CHAMPS Online Reports .................................................................................... 36 Table 12. Online Reports Search Criteria ........................................................................................... 39 Table 13. Decision Metrics Report Definitions .................................................................................... 45 Table 14. Deemed Complete Metrics Report Definitions.................................................................... 46 Table 15. Application/Permit Status Definitions .................................................................................. 72 Table 16. EA Based On District .......................................................................................................... 80 Table 17. SubJob Based on Average Daily Trips ............................................................................... 81 Table 18. District Permit EA – Complexity Code – Activity Code ....................................................... 81 Table 19. Application/Permit Status Update Information, Alphabetical by Status .............................. 85 Table 20. Application/Permit Status Update Information, Status by Sequence.................................. 89 Table 21. Pre-construction Inspection Checklist............................................................................... 114 Table 22. Post-construction Inspection Checklist ............................................................................. 114 Table 23. Permit Issuance Documents ............................................................................................. 141 Table 24. System-generated Alert Messages................................................................................... 166 Table 25. System-generated E-mail Messages ................................................................................ 175 Table 26. Available CHAMPS Letters and Attachments................................................................... 179 7/5/2007 Oregon Department of Transportation Page viii Central Highway Approach/Maintenance Permit System (CHAMPS) User Guide v. 2.10 Section 1. Introduction This section provides information on the following: • • Overview of CHAMPS About This Guide 7/5/2007 Oregon Department of Transportation Section 1, Page 1 Central Highway Approach/Maintenance Permit System (CHAMPS) User Guide v. 2.10 Overview of CHAMPS The purpose of the Central Highway Approach/Maintenance Permit System (CHAMPS) is to consistently manage the application/permit records and processes used by ODOT permit specialists located across the state. ODOT issues permits for approach roads and driveways that connect with state highways. Approach roads connecting to the State Highway System may be constructed as part of a private development or ODOT construction project. In addition, some approach roads existed prior to the implementation of the permitting process. In every case, each approach road is tracked and managed by CHAMPS. Individuals or entities wanting to build access to a state highway, submit an Application for State Highway Approach, to an ODOT District Office. The District Office reviews the Approach application and notifies the applicant of any additional documents required to continue the application process. Once ODOT approves a completed Approach application, including construction drawings and plans, it issues a Preliminary Construction Specification. The applicant reviews the Preliminary Construction Specifications document, signs and returns it to the District Office with proof of liability insurance and bond or cash deposit. Once ODOT receives these, it issues the Permit to Construct a State Highway Approach. After construction of the approach, ODOT inspects it and, if approved, issues a Permit to Maintain, Operate and Use a State Highway Approach. Refer to the Appendices for illustrations of these different forms used in the Approach permitting process. For more information on the rules governing the issuance of construction permits and use permits for approaches onto state highways, see OAR Chapter 734 Division 51 or go to http://arcweb.sos.state.or.us/rules/OARS_700/OAR_734/734_051.html. NOTE: CHAMPS does not manage the application and issuance process for permits issued by other ODOT business areas, such as for commercial signage or over-height or overweight transportation. 7/5/2007 Oregon Department of Transportation Section 1, Page 2 Central Highway Approach/Maintenance Permit System (CHAMPS) User Guide v. 2.10 About This Guide The Central Highway Approach/Maintenance Permit System (CHAMPS) User Guide has been designed to provide you with a quick introduction to CHAMPS. Its contents include: • • • • • • • • • • Section 1. Introduction Basic information about the Central Highway Approach/Maintenance Permit System (CHAMPS) and this user guide Section 2. CHAMPS Basics Information on accessing CHAMPS, the CHAMPS menu items and toolbar, and exiting from CHAMPS Section 3. Online Search and Reporting Information on the search and reporting tool available on the ODOT intranet to view application/permit record information Section 4. CHAMPS Search Function Information on how to complete searches of the CHAMPS and UPERMIT databases to locate desired applications and permits Section 5. The Application/Permit Window Information on each of the tabs of the Application/Permit window, including steps to updating and entering the tab data Section 6. Application and Permit Processing Information on how to create and update applications and permits within CHAMPS, including the issuance of permits Section 7. CHAMPS Alert Function Information on the Alerts window, including how to create, update and close alert messages from the Alerts window Section 8. CHAMPS Letter Function Information on generating letters from within CHAMPS Section 9. CHAMPS Report Function Information on generating reports from within CHAMPS Appendices Additional useful information such as copies of the Application for State Highway Approach, Approach permits for construction and use, and the application worksheet 7/5/2007 Oregon Department of Transportation Section 1, Page 3 Central Highway Approach/Maintenance Permit System (CHAMPS) User Guide v. 2.10 Conventions This Guide uses several conventions to present information to make it easier for you to understand and use the Guide. • • • • References to other sections of the Guide appear with bold, underlined text, as in “This is the About This Guide section.” If you view this manual on-line using Microsoft† Word, you may click on a cross-reference to move directly to that section of the Guide. System commands, buttons, selections, key strokes, and/or field names are presented in bold text with any corresponding mnemonic access character1 underlined, as in “Select File | Print from the menu bar,” or “Click Cancel to close the window without saving the changes.” The names of windows within CHAMPS are presented in italicized text, as the Application/Permit window or the Print window. Each section of the Guide presents detailed instructions in chart format with the step, action, and results identified along with other useful comments, as in: Step Action 1. Description of first action to take. 2. † Description of next action to take. Results/Comments Results of action taken and other comments. Results of action taken and other comments. All other company or product names are the trademarks or registered trademarks of their respective owners. 1 The mnemonic access character gives you direct access to the corresponding menu item or field through the keyboard combination of ALT+ the designated character. 7/5/2007 Oregon Department of Transportation Section 1, Page 4 Central Highway Approach/Maintenance Permit System (CHAMPS) User Guide v. 2.10 Section 2. CHAMPS Basics This section provides information on the following: • • • Accessing CHAMPS The Main CHAMPS Window Exiting CHAMPS 7/5/2007 Oregon Department of Transportation Section 2, Page 5 Central Highway Approach/Maintenance Permit System (CHAMPS) User Guide v. 2.10 Accessing CHAMPS To access CHAMPS, you must install the application on your computer and have your user ID entered within a Database Management System (DBMS) security group within the system. Contact the system administrator for information on installing CHAMPS and gaining access to it. Once CHAMPS is loaded onto your computer, the CHAMPS icon appears on your desktop and Programs menu, as shown in Figure 1 below. Each time you start CHAMPS, a program runs to synchronize your local copy with the master copy of CHAMPS that resides on the central application server. If needed, the program automatically downloads a new copy of the CHAMPS program to your workstation. Figure 1. Accessing CHAMPS from Desktop Select Programs | CHAMPS | CHAMPS from the Start menu to access CHAMPS Double click the CHAMPS icon to access CHAMPS. To access CHAMPS, you may either: • • Double click the CHAMPS icon on the desktop, or Select Programs | CHAMPS| CHAMPS from the Start menu When you start CHAMPS (using either of the above methods), the system verifies that you are listed in one of the DBMS security groups and connects you to the production database 7/5/2007 Oregon Department of Transportation Section 2, Page 6 Central Highway Approach/Maintenance Permit System (CHAMPS) User Guide v. 2.10 of CHAMPS. If your user ID is not found in one of the DBMS security groups, then a message appears advising you to contact the CHAMPS system administrator and CHAMPS closes. If the database connection fails, an error message appears and you may try to access CHAMPS again. After you successfully connect to CHAMPS, the CHAMPS Splash window (Figure 2 below) appears briefly followed by the Alerts window if you have any active alerts and the Application/Permit window. Refer to Figure 3 for an illustration of the main CHAMPS window with the Alerts window open. Figure 2. CHAMPS Splash Window 7/5/2007 Oregon Department of Transportation Section 2, Page 7 Central Highway Approach/Maintenance Permit System (CHAMPS) User Guide v. 2.10 Figure 3. Alerts Window from Main CHAMPS Window When you access CHAMPS, the Alerts window automatically opens only if you have active alert messages. Refer to Figure 3 above. Refer to Section 7. CHAMPS Alert Function for more information on the Alerts window. If you do not have any active alerts, only the Application/Permit window opens when you access CHAMPS. Refer to Section 5. The Application/Permit Window for more information on the Application/Permit window. 7/5/2007 Oregon Department of Transportation Section 2, Page 8 Central Highway Approach/Maintenance Permit System (CHAMPS) User Guide v. 2.10 The Main CHAMPS Window When you access CHAMPS, the main CHAMPS window appears with the Alerts window and/or the Application/Permit window open. Refer to Figure 4 for an illustration of the main CHAMPS window with the Application/Permit window open. Figure 4. Application/Permit Window from Main CHAMPS Window The Menu Bar The Icon Toolbar Across the top of the main CHAMPS window appears a menu bar with an icon toolbar beneath it. Both the menu bar and the icon toolbar remain visible no matter which window or tab you select from the main CHAMPS window. When you select a menu on the menu bar, a drop-down menu appears from which you may make a further selection. Information about each of these drop-down menus appears later in this section. By selecting items from the available menus on the menu bar, you may access most of the functions of CHAMPS. For some menu functions, you may click a corresponding icon on the toolbar. Refer to Table 1 for a description of each toolbar icon. NOTE: Most items on the drop-down menus and icons on the toolbar, are enabled all of the time. However, some menu items and toolbar icons only become enabled from certain windows. 7/5/2007 Oregon Department of Transportation Section 2, Page 9 Central Highway Approach/Maintenance Permit System (CHAMPS) User Guide v. 2.10 Table 1. Icon Toolbar Functions Icon Function Click New Application icon to create a new permit application. (This is the same as if you select File | New Application from the menu bar.) Click Open Application icon to open the Application/Permit window. (This is the same as if you select Permit | Open Application from the menu bar, or select File | Open Application Permit from the menu bar.) Click Save icon to save the current application/permit data. (This is the same as if you select File | Save from the menu bar.) Click Close icon to close the currently active window. Click Print icon to print the data from the current tab or the application data. (This is the same as if you select File | Print from the menu bar.) Click Clone icon to clone the current application/permit data to create a new application/permit. (This is the same as if you select Edit | Clone Application from the menu bar.) Click Issue Permit icon to open the Issue Permit window in order to issue a permit. (This is the same as if you select Permit | Issue Permit from the menu bar.) Click Cancel Permit icon to open the Cancel Permit window in order to cancel a permit. (This is the same as if you select Permit | Cancel Permit from the menu bar.) Click Exit icon to exit from CHAMPS. (This is the same as if you select File | Exit from the menu bar.) 7/5/2007 Oregon Department of Transportation Section 2, Page 10 Central Highway Approach/Maintenance Permit System (CHAMPS) User Guide v. 2.10 The File Menu The File menu contains all of the commands you need to open, create and save applications and permits on CHAMPS, to print data from the current window or application, import files and to exit CHAMPS. Refer to Figure 5 below. Figure 5. File Menu Select New Application to create a new application. Select Open Application Permit to open the Application/Permit window. Select Close to close the Application/Permit window. Select Save to save changes to the application data. Select Print to print the current window. Select Import Document to open the Import File dialog box. Select Exit CHAMPS to close CHAMPS. Table 2. File Menu Functions File Menu Item New Application Open Application Permit Close Function/Description Select File | New Application to create a new application. NOTE: You may also click the Create New Application icon on the toolbar. Select File | Open Application Permit to open the Application/Permit window. NOTE: You may also click the Open Application icon on the toolbar. Select File | Close to close the Application/Permit window. Save NOTE: You may also click the Close icon on the toolbar. Select File | Save (or press CTRL+S) to save the data displayed in the active window. Print NOTE: You may also click the Save icon on the toolbar. Select File | Print (or press CTRL+P) to print the application or data from the current window on the designated printer. Import Document Exit CHAMPS NOTE: You may also click the Print icon on the toolbar. Refer to Printing Application/Permit Data for more information about CHAMPS print function. Select File | Import Document to open the Import File window in order to copy a document file into the CHAMPS correspondence folder. NOTE: Refer to Importing Documents (Section 8) for more information on importing documents for use within CHAMPS. Select File | Exit CHAMPS to close all open windows and exit CHAMPS. NOTE: You may also click the Exit icon on the toolbar. 7/5/2007 Oregon Department of Transportation Section 2, Page 11 Central Highway Approach/Maintenance Permit System (CHAMPS) User Guide v. 2.10 The Edit Menu The Edit menu allows you to easily cut or copy existing data from an application/permit and paste that data to another area of the application/permit or to another application/permit. Refer to Figure 6 below. You may also clone the data from an existing application/permit to create a new one. Figure 6. Edit Menu Select Cut to cut selected text. Select Copy to copy selected text. Select Paste to paste the cut or copied text. Select Clone Application to copy the current application/permit data to create a new application/permit. Table 3. Edit Menu Functions Edit Menu Item Cut Copy Paste Clone Application 7/5/2007 Function/Description Select Edit | Cut (or press CTRL+X) to delete selected data from the current field and transfer to the clipboard. Select Edit | Copy (or press CTRL+C) to copy selected data from the current field to the clipboard. Select Edit | Paste (or press CTRL+V) to paste the cut or copied data from the clipboard to the currently selected field. Select Edit | Clone Application to copy the current application/permit data to create a new application/permit. NOTE: You may also click the Clone icon on the toolbar. Oregon Department of Transportation Section 2, Page 12 Central Highway Approach/Maintenance Permit System (CHAMPS) User Guide v. 2.10 The Permit Menu From the Permit menu, you may open the Application/Permit window, the Issue Permit window, the Cancel Permit window or the UPERMIT window. Refer to Figure 7 below. Figure 7. Permit Menu Select Open Application to open the Application/Permit window. Select Issue Permit to open the Issue Permit window. Select Cancel Permit to open the Cancel Permit window. Select Open UPERMIT to open the UPERMIT window. Table 4. Permit Menu Functions Permit Menu Item Open Application Issue Permit Cancel Permit Open UPERMIT 7/5/2007 Function/Description Select Permit | Open Application to open the Application/Permit window in order to search for a specific application/permit. NOTE: You may also click the Open Application icon on the toolbar. Select Permit | Issue Permit to open the Issue Permit window in order to issue a permit. NOTE: You may also click the Issue Permit icon on the toolbar. Select Permit | Cancel Permit to open the Cancel Permit window in order to cancel a permit. NOTE: You may also click the Cancel Permit icon on the toolbar. Select Permit | Open UPERMIT to open the UPERMIT window in order to search for a permit record from the historical UPERMIT system. Oregon Department of Transportation Section 2, Page 13 Central Highway Approach/Maintenance Permit System (CHAMPS) User Guide v. 2.10 The Reports Menu Use the Reports menu to generate the currently available CHAMPS and UPERMIT reports. Refer to Figure 8 and Figure 9 below. When you select one of the reports, the corresponding report window opens for you to enter report criteria and generate the report. Refer to Section 9. CHAMPS Report Function for more information on generating the CHAMPS and UPERMIT reports. Also refer to Section 3. Online Search and Reporting for information on viewing reports from the Online Search & Reporting page on the ODOT intranet. Figure 8. Reports CHAMPS Menu Select Count by Region to generate the CHAMPS Permits Count report by region. Select Count by Type to generate the CHAMPS Permits Count report by permit type. Select Count by Appr Type to generate the CHAMPS Permits Count report by approach type. Select Permits by Owner to generate the CHAMPS Permits Count report by owner or permit specialist. Figure 9. Reports UPERMIT Menu Select Adopt A Highway to generate the UPERMIT Adopt A Highway report. Select Permits Counts to generate the UPERMIT Permits Count report. 7/5/2007 Oregon Department of Transportation Section 2, Page 14 Central Highway Approach/Maintenance Permit System (CHAMPS) User Guide v. 2.10 Table 5. Reports Menu Functions Reports Menu Item CHAMPS Count by Region Count by Type Count by Appr Type Permits by Owner UPERMIT Adopt A Highway Permits Counts 7/5/2007 Function/Description Select Reports | CHAMPS | Count by Region to generate the CHAMPS Permits Count report by region. Select Reports | CHAMPS | Count by Type to generate the CHAMPS Permits Count report by permit type. Select Reports | CHAMPS | Count by Appr Type to generate the CHAMPS Permits Count report by approach type. Select Reports | CHAMPS | Permits by Owner to generate the CHAMPS Permits Count report by owner or permit specialist. Select Reports | UPERMIT | Adopt A Highway to generate the UPERMIT Adopt A Highway report. Select Reports | UPERMIT | Permits Counts to generate the UPERMIT Permits Count report. Oregon Department of Transportation Section 2, Page 15 Central Highway Approach/Maintenance Permit System (CHAMPS) User Guide v. 2.10 The Miscellaneous Menu The Miscellaneous menu allows you to open the All Alerts and Active Alerts windows; open the Print Forms window to print a blank application form or approach drawing; start Microsoft Word to create a letter; print an envelope; or create and send an e-mail message to Right of Way. Refer to Figure 10 below. Figure 10. Miscellaneous Menu Select All Alerts to open the Active Alerts and Inactive Alerts window. Select Active Alerts to open the Active Alerts window. Select Print Forms to open the Print Forms window. Select Start MS Word to open a new or existing MS Word document. Select Print Envelope to print an envelope addressed to the applicant. Select Create a Right of Way E-mail to open MS Outlook and create an email requesting Right of Way research. Select Fee Estimator to open the Land Use ADT Fee Estimator window. Table 6. Miscellaneous Menu Functions Miscellaneous Menu Item All Alerts Active Alerts Code Tables Security Print Forms Function/Description Select Miscellaneous |All Alerts to open the All Alerts window to view all alerts, both active and inactive, entered by a specific user. Select Miscellaneous |Active Alerts to open the Active Alerts window to view only the active alerts entered by a specific user. This menu item is only enabled for System Administrators. This menu item is only enabled for System Administrators. Select Miscellaneous | Print Forms to open the Print Forms window. Refer to Figure 11. • Application Form—Select to view or to print the Application Form • Type A Drawing—Select to view or print Ditch Section Approach Road drawing • Type B Drawing—Select to view or print Curbed Highway with/without Sidewalk Approach drawing • Type C Drawing—Select to view or print Curved Highway Radius Approach Road drawing NOTE: Refer to the Appendices for illustrations of all of the above. 7/5/2007 Oregon Department of Transportation Section 2, Page 16 Central Highway Approach/Maintenance Permit System (CHAMPS) User Guide v. 2.10 Miscellaneous Menu Item Start MS Word Print Envelope Create Right of Way E-mail Fee Estimator Function/Description Select Miscellaneous | Start MS Word to access the letter creation feature of CHAMPS. Refer to Figure 12. • Existing Document—Select to open the Select Document to Open window that lists existing letters. • Template—Select to open the Create a Document or Preview a Template window to create a new document or open a template. • For Permit Specialist Signature—Select to display a list of letters to generate for permit specialist signature. • For District Manager Signature—Select to display a list of letters to generate for district manager signature. • For Region Manager Signature—Select to display a list of letters to generate for region manager signature. • For Tech. Serv. Mgr. Signature—Select to display a list of letters to generate for technical services manager signature. • Attachment to Letters—Select to display a list of available attachments to letters. NOTE: Refer to Section 8. CHAMPS Letter Function for more information on generating letters from CHAMPS. Select Miscellaneous | Print Envelope to print an envelope addressed to the applicant. Select Miscellaneous | Create Right of Way E-mail to launch Microsoft Outlook† and automatically create an e-mail request for Right of Way Engineering research. NOTE: Refer to Creating Right of Way Alerts for more information on notifying Right of Way Engineering. Select Miscellaneous | Fee Estimator to open the Land Use ADT Fee Estimator window for estimating average daily trips (ADT) and application/permit fees. Refer to Figure 13. See NOTE below about use of the estimator tool. Figure 11. Print Forms Window † All other company or product names are the trademarks or registered trademarks of their respective owners. 7/5/2007 Oregon Department of Transportation Section 2, Page 17 Central Highway Approach/Maintenance Permit System (CHAMPS) User Guide v. 2.10 Figure 12. Miscellaneous Menu—Start MS Word NOTE: You may use the Land Use ADT Fee Estimator window to estimate the average daily trips and corresponding fee without creating or accessing an application/permit record. To use the estimator tool: 1. Select Miscellaneous | Fee Estimator to open the Land Use ADT Fee Estimator window. 2. From the Land Use drop-down window, select the proposed land use that will be supported by the access road. 3. Enter the Number of Units and tab to the Land Use ADT field. CHAMPS automatically calculates and enters the Land Use ADT. 4. To enter an additional land use, right click and select Add or Insert from the menu. A new row appears. 5. Repeat steps 2 through 4 until all land uses have been entered. 6. Click Calculate to calculate the total land use ADT, the full fee and the reduced fee. 7. Click Print to print the fee estimate to your designated printer. 8. Click Close to close the Land Use ADT Fee Estimator window. 7/5/2007 Oregon Department of Transportation Section 2, Page 18 Central Highway Approach/Maintenance Permit System (CHAMPS) User Guide v. 2.10 Figure 13. Miscellaneous Menu—Land Use ADT Fee Estimator 7/5/2007 Oregon Department of Transportation Section 2, Page 19 Central Highway Approach/Maintenance Permit System (CHAMPS) User Guide v. 2.10 The Launch Menu Some permit applications may require you to access reference data available outside of CHAMPS on the ODOT or State of Oregon intranet, or on other Internet Web sites. Use the Launch menu to activate Microsoft Internet Explorer† and access these specific Web sites as needed during the permit process. Refer to Figure 14 for an illustration of the Launch menu. Figure 14. Launch Menu NOTE: You must have Microsoft Internet Explorer installed on your computer to use the Launch menu function. You may use the Microsoft Internet Explorer tools to view the selected or other Web pages. CHAMPS remains active in the background while you use Microsoft Internet Explorer. When finished viewing the selected Web page(s), click the Close button in the upper righthand corner of the window to close Microsoft Internet Explorer and return to CHAMPS. TIP! If you are unfamiliar with how Microsoft Internet Explorer works, select Help on the Microsoft Internet Explorer menu bar in order to access the online help system for it. † All other company or product names are the trademarks or registered trademarks of their respective owners. 7/5/2007 Oregon Department of Transportation Section 2, Page 20 Central Highway Approach/Maintenance Permit System (CHAMPS) User Guide v. 2.10 Table 7. Launch Menu Functions Launch Menu Item Access Mgmt Intranet Hwy Construction Stds OARs (Approach) Function/Description Select Launch | Access Mgmt Intranet to access the ODOT Access Management home page. Select Launch | Hwy Construction Stds to access the ODOT Specification and Standards Web site. Select Launch | OARs (Approach) to access the Web page for Oregon Administrative Rules, Division 50, Highway Approach Roads, Crossings, Access Control, and Weight Restrictions. Select Launch | OARS (Utility) to access the Web page for Oregon OARS (Utility) Administrative Rules, Division 55, Pole Lines, Buried Cables, Pipe Lines, Signs, Miscellaneous Facilities and Miscellaneous Operation. Select Launch | ODOT Intranet to access the ODOT home page. ODOT Intranet Select Launch | OR Hwy Plan to access the ODOT Oregon Highway Plan OR Hwy Plan home page. Select Launch | ORS (Approach) to access the Web page for Oregon ORS (Approach) Revised Statutes, Chapter 374, Control of Access to Public Highways. Select Launch | Indenture Instructions and Procedures to access a PDF Indenture about Indentures. Instructions Select Launch | Standard Drawings to access the standard drawing PDF Standard Drawings files on the ODOT intranet. Select Launch | TransData to access the ODOT Transportation Data TransData (Mapping) Section home page. Select Launch | USFS to access the USDA Forest Service Web page with USFS information on National Forests in Oregon. Select Launch | Crash Data to access ODOT's intranet State Highway Crash Data Crash Reports Web site. Select Launch | Traffic Volume Tables to access the ODOT Traffic Volume Transportation Volume Tables Web page. Tables Select Launch | Future Traffic Volumes to access the Web site of the Future Traffic ODOT Transportation Planning Analysis Unit. Volumes Select Launch | CHAMPS Web Reporting to access the CHAMPS Online CHAMPS Web Search & Reporting page on the Access Management intranet site. Reporting Select Launch | Digital Video Log to access the Digital Video Log home Digital Video Log page on the ODOT intranet. 7/5/2007 Oregon Department of Transportation Section 2, Page 21 Central Highway Approach/Maintenance Permit System (CHAMPS) User Guide v. 2.10 The Window Menu The Window menu allows you to arrange the CHAMPS windows in a manner so that you may easily access or view all open windows, as needed. Refer to Figure 15 below. Figure 15. Window Menu Select Tile Horizontal to arrange open windows in a horizontally-tiled style. Select Tile Vertical to arrange open windows in a vertically-tiled style. Select Cascade to arrange open windows in an overlapping style. Select Layer to arrange open windows in a layered style Select Minimize All Windows to reduce all open CHAMPS windows. Select Undo to undo the last window arrangement style you applied. Select a window to bring it to the top of the open windows At the bottom of the Window menu appears a numbered list of open windows to allow you to easily select and activate any window. The currently active window appears with a checkmark before it. Table 8. Window Menu Functions Window Menu Item Cascade Tile Horizontal Tile Vertical Layer Minimize All Windows Undo 7/5/2007 Function/Description Select Window | Cascade to arrange open windows in an overlapping style, like offset note cards. Select Window | Tile Horizontal to arrange open windows in a horizontallytiled style, with each window displayed in its own space within the main CHAMPS window. Select Window | Tile Vertical to arrange open windows in a vertically-tiled style, with each window displayed in its own space within the main CHAMPS window. Select Window | Layer to arrange open windows in a layered-style, one on top of the other. Select Window | Minimize All Windows to reduce all open CHAMPS windows to their minimum size. Select Window | Undo to undo the last window arrangement style you applied to the open windows. NOTE: This does not undo changes made to application/permit data. Oregon Department of Transportation Section 2, Page 22 Central Highway Approach/Maintenance Permit System (CHAMPS) User Guide v. 2.10 The Help Menu Use the Help menu to access the on-line help documentation and the About CHAMPS window. Refer to Figure 16 below for an illustration of the Help menu. Figure 16. Help Menu Select Help Topics to access the online help files. Select About to open the About CHAMPS window. Table 9. Help Menu Functions Help Menu Item Help Topics About Function/Description Select Help | Help Topics to access the online help documentation. Select Help | About to access the About CHAMPS window. Refer to Figure 17 below. NOTE: Click OK to close the About CHAMPS window. Figure 17. About CHAMPS Window Click OK to close the About CHAMPS window. The About CHAMPS window contains the application name, version number, copyright message and CHAMPS icon. 7/5/2007 Oregon Department of Transportation Section 2, Page 23 Central Highway Approach/Maintenance Permit System (CHAMPS) User Guide v. 2.10 Exiting CHAMPS You may close and exit the CHAMPS from any window. There are several different methods that you may use to exit the system. To exit from CHAMPS, you may: • Select File | Exit CHAMPS from the menu bar, or • Press ALT+F4, or • Click the Exit CHAMPS icon on the toolbar, or • Click the Close Window [X] button in the upper right hand corner of the CHAMPS window All of the above actions result in CHAMPS closing. If all data has been saved, CHAMPS immediately closes upon using one of the above methods to exit CHAMPS. No warning appears to advise you CHAMPS is closing. If any unsaved data exists, a warning message appears to allow you to save the data before CHAMPS closes. Figure 18. Exiting CHAMPS Select the Exit CHAMPS icon on the toolbar to close CHAMPS. Click the Close Window [X] button to close CHAMPS. Select File | Exit CHAMPS on the menu bar to close CHAMPS. 7/5/2007 Oregon Department of Transportation Section 2, Page 24 Central Highway Approach/Maintenance Permit System (CHAMPS) User Guide v. 2.10 Section 3. Online Search and Reporting This section provides information on the following: • • • • • • Background Accessing CHAMPS Online Search & Reporting Using the Online Search and Reporting Tool CHAMPS Search Window CHAMPS Reports Window Display Graphical Reports 7/5/2007 Oregon Department of Transportation Section 3, Page 25 Central Highway Approach/Maintenance Permit System (CHAMPS) User Guide v. 2.10 Background The CHAMPS Online Search and Reporting function provides a method for individuals other than permit specialists to access application and permit information from CHAMPS using an intranet-based tool. Anyone with access to the ODOT intranet may access this tool to search for and display data from CHAMPS records, generate specific CHAMPS reports or display graphical repor