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Purchase and Intercompany Services Agreement

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Assignment of Trademark and Trade Dress in Connection with Asset Purchase Agreement

This Assignment (this Assignment) is made this the (date), by (Name of Assignor), a corporation organized and existing under the laws of the state of , with its principal office located at (street address, city, state, zip code), referred to herein as Assignor, to (Name of Assignee), a corporation organized and existing under the laws of the state of , with its principal office located at (street address, city, state, zip code), referred to herein as Assignee.

Whereas, Assignor is entering into an Asset Purchase and Sale Agreement with Assignee (the Purchase Agreement) contemporaneously with the execution of this Assignment; and

Whereas, among the assets to be transferred by Assignor to Assignee under the Purchase Agreement are the trademarks and trade dress set forth in Schedule A, attached to this Assignment (the Marks); and

Whereas, Assignor warrants that it owns all rights, title and interests in the Marks and Assignor desires to assign all rights, title, and interests in and to the Marks to Assignee (All Rights in the Marks); and

Whereas, Assignee desires to accept Assignment of All Rights in the Marks, including the following:

1. U.S. trademark registration listed in the attached Schedule A;

2. U.S. trade dress listed in the attached Schedule A, excluding the Seller’s Brands as defined in the Purchase Agreement;

3. All the goodwill associated with the use of the Marks in Schedule A; and

4. All other rights, including common-law rights, relating to the Marks to the extent such rights exist.

Now, therefore, for and in consideration of the mutual covenants contained in this agreement, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties agree as follows:

1. Assignor does hereby sell, assign, set over and transfer to Assignee All Rights in the Marks and the goodwill associated with the Marks. The rights of Assignee at common law and to the end of the term or terms of which registration of the Mark may be granted or renewed are to be held and enjoyed by Assignee for Assignee's own use and enjoyment, and for the use and enjoyment of its successors, assigns and other legal representatives, as fully and entirely as the same would have been held and enjoyed by Assignors if this Assignment and sale had not been made; including all claims for royalties for licensing of the Marks and damages by reason of past infringements of the Marks, with the right to sue for and collect the same for its own use and benefit, for the use, benefit and on behalf of its successors, assigns and other legal representatives.

2. Assignor will (i) execute such additional documents as are necessary to defend, register, or otherwise give full effect to and perfect the rights of Assignee to the Marks; and (ii) take such further actions as Assignee may reasonably request in order to register and record this Assignment at the appropriate registries to demonstrate Assignee's title to the Marks.

3. This Assignment shall be governed by, interpreted under, and construed and enforced in accordance with the laws of (Name of State), without regard to its conflict of laws principles.

4. This Assignment may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same agreement.

5. The invalidity of any portion of this Agreement will not and shall not be deemed to affect the validity of any other provision. If any provision of this Agreement is held to be invalid, the parties agree that the remaining provisions shall be deemed to be in full force and effect as if they had been executed by both parties subsequent to the expungement of the invalid provision.

6. The failure of either party to this Agreement to insist upon the performance of any of the terms and conditions of this Agreement, or the waiver of any breach of any of the terms and conditions of this Agreement, shall not be construed as subsequently waiving any such terms and conditions, but the same shall continue and remain in full force and effect as if no such forbearance or waiver had occurred.

7. Any notice provided for or concerning this Agreement shall be in writing and shall be deemed sufficiently given when sent by certified or registered mail if sent to the respective address of each party as set forth at the beginning of this Agreement.

8. In the event that any lawsuit is filed in relation to this Agreement, the unsuccessful party in the action shall pay to the successful party, in addition to all the sums that either party may be called on to pay, a reasonable sum for the successful party's attorney fees.

9. This Agreement shall constitute the entire agreement between the parties and any prior understanding or representation of any kind preceding the date of this Agreement shall not be binding upon either party except to the extent incorporated in this Agreement.

10. Any modification of this Agreement or additional obligation assumed by either party in connection with this Agreement shall be binding only if placed in writing and signed by each party or an authorized representative of each party.

WITNESS our signatures as of the day and date first above stated.

By:

By:

Enter text✕

What a Purchase and Intercompany Services Agreement Is

A Purchase and Intercompany Services Agreement formalizes transactions between related corporate entities to purchase goods, supply services, allocate costs, and document intercompany reimbursements. It sets pricing, scope, invoicing, tax treatment, transfer pricing principles, service-level expectations, billing cycles, and dispute resolution. The agreement ensures compliance with internal policies, tax rules, and applicable state and federal laws, and documents the commercial terms that govern how affiliates charge and reimburse one another for goods or services provided across legal entities.

Why a Clear Agreement Matters

A well drafted Purchase and Intercompany Services Agreement reduces audit exposure, clarifies transfer pricing and tax positions, standardizes billing and service levels, and reduces intercompany disputes while providing a defensible record for internal and external review.

Why a Clear Agreement Matters

Teams That Commonly Prepare and Use This Agreement

Typical users include finance, tax, procurement, shared services, and legal teams within corporate groups and controllers.

  • Group CFOs and corporate finance: budget control, transfer pricing documentation, and audit readiness.
  • Tax and transfer pricing teams: support documentation for IRS reviews and intercompany pricing policies.
  • Procurement and shared services: define service scope, SLAs, billing frequency, and reallocations.

These stakeholders use the agreement to standardize charges, reduce disputes, and maintain consistent records for internal and external review.

Core Elements to Include in the Agreement

Six core elements consistently appear in professional Purchase and Intercompany Services Agreements to ensure clarity, tax defensibility, and operational consistency across entities.

Scope

Describe goods or services supplied, including tasks, deliverables, frequency, and any exclusions; attach detailed statements of work or exhibits to avoid ambiguity in intercompany billing and performance expectations.

Pricing

Define transfer prices, cost-plus formulas, fixed fees, or market-based rates; include currency, escalation clauses, taxes, and the method for periodic price reviews to support transfer pricing policies.

Invoicing

Specify invoicing schedule, required supporting documentation, payment terms, late fees, dispute resolution for contested charges, and how credits or adjustments will be processed between entities.

Tax

Allocate VAT, sales tax, and withholding responsibilities; document VAT recovery procedures, gross-ups where applicable, and reference the internal tax policy or counsel guidance to reduce audit risk.

Service Levels

Include SLAs, performance metrics, reporting cadence, remedies for SLA breaches, and change control procedures to track variations in service scope or quality across affiliates.

Governance

Designate governing law, dispute resolution method, termination rights, audit access for internal and external auditors, and procedures for contract amendments and document retention.

Step-by-Step: From Draft to Executed Agreement

Follow this sequence to prepare, approve, and execute a Purchase and Intercompany Services Agreement with complete internal controls and audit trail.

  • 01
    Draft: Assemble scope, pricing, exhibits, and transfer pricing rationale; involve tax and legal early.
  • 02
    Internal Review: Obtain approvals from finance, tax, procurement, and legal stakeholders before external routing.
  • 03
    Signature Routing: Route to authorized signers in sequence or parallel depending on approvals and authority matrices.
  • 04
    Record and File: Store executed copy in contract repository and attach to accounting records for reconciliation.

Online Workflow Settings Recommended for Intercompany Agreements

Configure a repeatable online workflow that routes drafts for review, enforces authentication, and archives executed documents with metadata for audits.

Field Configuration
Approval Chain Finance → Tax → Legal | Sequential email routing
Authentication Email link or SMS code | Optional KBA for high-value transfers
Signature Method Electronic signature | Audit trail and timestamp
Archive Location Contract repository | Configure metadata for search

Where Signed Agreements Typically Flow

After execution, route copies to tax, accounting, legal, and the contract repository so each group retains needed records and evidence for audits.

  • Send to Tax: Email signed agreement to the tax team and retain for transfer pricing files.
  • Accounting: Upload agreement and invoices to AP/AR and ERP for reconciliation and payment processing.
  • Legal: Store executed agreement in the contract management system for governance and future review.
  • External Filing: Provide copies to external auditors or regulators only as required and documented.

Technical Requirements for Secure eSigning and Distribution

Use platforms that support tamper-evident audit trails, secure storage, and appropriate signer authentication to preserve legal validity and evidentiary value.

  • File formats: PDF/A and DOCX supported
  • Integrations: NetSuite, Salesforce, Microsoft 365, Google Workspace
  • Authentication: Email OTP, SMS codes, SSO, optional KBA

Timing Rules and Important Deadlines

Key timing points affect tax period allocation, invoice recognition, and retention obligations; align effective dates and invoices with fiscal calendars and tax reporting cycles.

Effective Date and Tax Period:

Set effective date before period close to align revenue and expense recognition.

Invoice Timing:

Issue invoices per agreed billing cycle to support expense recognition and VAT filing deadlines.

Retention for Audits:

Retain related records at least three years; retain longer for tax-sensitive items and regulatory needs.

Contract Amendments:

Document amendments with dates and signatures; update accounting and tax entries promptly.

Audit Access Window:

Provide auditors access per contract clause and retain required documentation during review periods.

Milestones from Draft to Audit Readiness

Track these numbered milestones to ensure timely approvals, execution, billing, and readiness for internal or external audit review.

01

Draft Completion

Finalize scope, exhibits, and pricing before circulating for approvals.

02

Approval Sign-off

Obtain documented approvals from finance, tax, and legal before sending for signature.

03

Execution

Collect all required authorized signatures within the agreed signing window.

04

Post-Execution Filing

Distribute executed copies to accounting, tax, and the contract repository for retention.

Common Mistakes to Avoid When Preparing the Agreement

  • Vague scope or missing exhibits cause disagreement over deliverables, leading to delayed invoices, disputed charges, and strained intercompany reconciliation processes.
  • Using inconsistent legal entity names or unsigned exhibits can invalidate invoices or create tax-reporting mismatches that trigger audits and corrective filings.
  • Omitting transfer pricing methodology details increases the chance of IRS adjustments and penalties during a transfer pricing examination.
  • Failing to address VAT, withholding, or gross-ups properly causes unexpected tax liabilities and reconciliation differences across jurisdictions.

Potential Penalties and Business Risks

Transfer Pricing Risk: IRS adjustments and penalties
Withholding Errors: Backup withholding or local penalties
Invalid Execution: Unauthorised signatures may void agreement
VAT Noncompliance: Assessments and interest possible
Audit Delays: Missing documentation prolongs audits
Financial Misstatement: Incorrect allocations affect reporting

eSignature Vendor Comparison for This Agreement

High-level pricing and feature differences among common eSignature vendors. signNow is listed first as the first comparison column.

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Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies Varies Varies Varies
Bulk Send Yes (Business Premium+) Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Frequently Asked Questions

Answers to common questions about execution, eSignature validity, notarization, and recordkeeping for Purchase and Intercompany Services Agreements.


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