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Residential Property Disclosure and Disclaimer Statement

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Residential Property Disclosure and Disclaimer Statement

Instructions to the Seller: Please complete the following form. Do not leave any spaces blank. If the question clearly does not apply to the property write "NA". If the answer to any items requires explanation, explain on attached sheets, if necessary.

Notice to the Buyer: The following disclosures are made by the seller(s), concerning the condition of the property located at ("the property"), or as legally described on attached Exhibit A.

Disclosures contained in this form are provided by the seller on the basis of seller's actual knowledge of the property at the time this disclosure form is completed by the seller. The following are disclosures made by the seller and are not the representations of any real estate licensee or other party.

For a more comprehensive examination of the specific condition of this property you are advised to obtain and pay for the services of a qualified specialist to inspect the property on your behalf.

Seller(s): currently occupying the property.

Seller has owned the property for years.

I. Seller’s Disclosures

1. Title

A. Do you have legal authority to sell the property?

B. Is title to the property subject to any of the following?

(1) First right of refusal

(2) Option

(3) Lease or Rental Agreement

(4) Life Estate

C. Are there any encroachments, boundary disputes, or boundary agreements?

D. Are there any rights of way, easements, or access limitations that may affect the owner's use of the property?

E. Are there any written agreements for joint maintenance of an easement or right of way?

F. Is there any study, survey project, or notice that would adversely affect the property?

G. Are there any pending or existing assessments against the property?

H. Are there any zoning violations, nonconforming uses, or any unusual restrictions on the subject property that would affect future construction or remodeling?

I. Is there a boundary survey for the property?

J. Are the property’s boundaries marked?

K. Are there fences on the property?

L. Are any trees or other flora on the property diseased, dead or damaged?

M. Are there any covenants, conditions, or restrictions which affect the property?

N. Is the property accessed by public or private road?

If private, what yearly upkeep amount is paid by the property owner?

If private, explain road upkeep in detail:

2. Water

A. Household Water

(1) The source of the water is:

(2) Water source information:

a. Are there any written agreements for shared water source?

b. Is there an easement (recorded or unrecorded) for access to and/or maintenance of the water source?

c. Are any known problems or repairs needed?

d. Does the source provide an adequate year round supply of potable water?

e. Are there any water treatment systems (softener, purifier, etc.) for the property?

B. Irrigation

(1) Are there any water rights for the property?

(2) If they exist, have the water rights been used during the last five-year period?

(3) If so, is the certificate available?

C. Outdoor Sprinkler System

(1) Is there an outdoor sprinkler system for the property?

(2) Are there any defects in the outdoor sprinkler system?

3. Sewer/Septic System

A. The property is served by:

B. If served by a public or community sewer main, is the house connected to the main?

C. Is the property currently subject to a sewer capacity charge?

D. If connected to a septic system:

(1) Was a permit issued for its construction, and was it approved by the city or county following its construction?

(2) On what date was it last pumped?

(3) Are there any defects in the operation of the septic system?

(4) On what date was it last inspected? By whom:

(5) How many bedrooms was the system approved for?

E. Do all plumbing fixtures, including laundry drain, go to the septic/sewer system?

F. Are you aware of any changes or repairs to the septic system?

G. Is the septic system, including drainage field, located entirely within the property’s boundaries?

4. Structural

A. How old is the current roof?

Roof is constructed of:

B. Has the roof leaked during your ownership?

C. Has the house undergone any conversions, additions, or remodeling?

1. If yes, were all building permits obtained?

2. If yes, were all final inspections obtained?

Explain any conversions/additions/remodeling:

D. Do you know the age of the house?

E. Are you aware of:

(1) Any movement, shifting, deterioration or other problems with walls, foundation, crawl space or slab?

(2) Any cracks or flaws in the walls, ceilings, foundations, concrete slab, crawl space, basement, floors or garage?

(3) Any water leakage or dampness in the crawl space or basement?

(4) Any dry rot on the property?

(5) Any repairs or other attempts to control the cause or effect of any problem described above?

Explain any “Yes” answer(s) to 1-5 above:

F. If you know of any defect(s) regarding the following items, mark the defective item with a check:

If you checked any of the above items, explain the defect(s):

G. In the last 4 years, was a pest, dry rot, structural or "whole house" inspection done?

If yes, which test(s), when, and by whom was the inspection done?

H. Has the property had a problem with pest control, infestations, or vermin?

If yes, explain:

I. Are you aware of:

(1) Any termites, wood destroying insects or pests on or affecting the property?

(2) Property damage by termites, wood destroying insects or pests?

(3) Any termite/pest control treatments on the property in the last 4 years?

(4) Current warranty or other coverage by a licensed pest control company on the property?

J. Have you made a homeowner’s insurance claim(s) regarding the property in the last 4 years?

5. Systems and Fixtures

If the following systems or fixtures are included with the transfer, do they have any existing defects?

A. Electrical system, including wiring, all switches, all outlets, and service

B. Plumbing system, including pipes, faucets, fixtures, and toilets

C. Hot water heater Age:

D. Oven/stove Age:

E. List any other appliances to remain:

1. Age:

2. Age:

3. Age:

F. Cooling and Heating systems

Air Conditioning: Age: Zoned cooling?

Air Conditioning defects?

Heating system: Age: Zoned heating?

Heating system defects?

Last date of servicing: Heating Cooling By whom

Are there rooms without heating/air conditioning vents?

G. Security system (Circle One): Any defects?

Describe security system:

If defects are indicated, explain:

H. Other: Any defects?

If defects are indicated, explain:

6. Common Interest

A. Is there a Home Owners' Association? If yes, name:

B. Are there regular periodic assessments?

If yes, give amount per Month: $ Year: $ Other: $

If other, explain:

C. Are there any pending special assessments?

D. Are there any shared “common areas” or any joint maintenance agreements?

If any such areas exist, explain:

7. Appliances, Heating, Plumbing, Electrical and Other Mechanical Systems

Instructions: Mark INCL if the item is included in the sale. If item is included in sale, mark Yes or No to indicate whether item is in working order. Indicate approximate age if known.

Age:

Age:

Age:

# included

Age:

Age:

Age:

Age:

Age:

Age:

Explanations: if any item above is NOT in working order, list the item and explain the defect in the space below.

8. General

A. Is there any settling, soil, standing water, or drainage problems on the property?

If yes, explain:

B. Does the property contain fill material?

C. Is there any material damage to the property or any of the structure from fire, wind, floods, beach movements, earthquake, expansive soils, or landslides?

If yes, explain:

D. Is the property in a designated flood plain?

E. Are there any substances, materials, or products that may be an environmental hazard?

If yes, explain:

F. Are there any tanks or underground storage tanks on the property?

If yes, explain, and give approx. position:

G. Has the property ever been used as an illegal drug-manufacturing site?

If yes, explain:

H. If the property contains a wood-burning stove or fireplace, when was/were the chimney(ies) last cleaned?

I. Are you aware of any of the following regarding the property?

If any of the above are marked, explain:

J. If any tests to detect radon gas have been done on the property, provide documentation. If radon gas has been detected on the property, explain when, where, by whom, and all other details:

9. Full Disclosure by Sellers

A. Other conditions or defects: Does the Seller know of any other material defects affecting this property or its value that a prospective buyer should know about?

If yes, explain:

B. Verification: The foregoing answers and attached explanations (if any) are complete and correct to the best of my/our knowledge and I/we have received a copy hereof.

Date:

Seller:

Date:

Seller:

II. Buyer’s Acknowledgment

A. As buyer(s), I/we acknowledge the duty to pay diligent attention to any material defects which are known to me/us or can be known to me/us by utilizing diligent attention and observation.

B. Each buyer acknowledges and understands that the disclosures set forth in this statement and in any amendments to this statement are made only by the seller.

C. Buyer acknowledges receipt of a copy of this disclosure statement.

Date:

Buyer:

Date:

Buyer:

New Mexico Statutes: Section 47-13-4

Finding; disclosure of information required in certain real estate transactions.

The legislature finds that property tax levied on a residential property for the current year can be a misleading guide to property tax levies in the years following the sale of that property and that a prospective buyer needs information regarding the property tax obligation in the year following the property's sale to properly judge the affordability of a contemplated purchase.

Prior to accepting an offer to purchase, the property seller or the seller's broker shall request from the county assessor the estimated amount of property tax levy with respect to the property and shall specify the listed price as the value of the property to be used in the estimate.

A buyer's broker shall provide to the prospective buyer the county assessor's estimated amount of property tax levy immediately upon receiving it from the property seller or the seller's broker.

A prospective buyer may waive the disclosure requirements of this section by signing a written document prior to the time the offer to purchase is to be made.

Buyer’s Waiver of New Mexico Statute 47-13-4 Disclosure Requirement

With regard to the property identified as [address]:

Prior to the time an offer to purchase is to be made, the prospective Buyer [name]:

Prospective Buyer identified above, by signing this Waiver, acknowledges that the required “estimated amount of property tax levy” is not readily available and waives disclosure of the estimated amount of property tax levy.

Signature of prospective Buyer:

Date: Time:

(Prospective Seller should retain a signed copy of this form)

Enter text

What the Residential Property Disclosure and Disclaimer Statement Is

Residential Property Disclosure and Disclaimer Statement is a written declaration provided by a seller or landlord that describes known material facts about a residential property and includes any disclaimers permitted by law. It typically notes property condition, visible defects, environmental concerns, improvements, permit history, and boundary matters. The document records the seller’s knowledge, supports informed buyer decisions, and creates a transactional record that may be required by state law or local real estate boards.

Why an Accurate Disclosure Matters

Providing a Residential Property Disclosure and Disclaimer Statement clarifies known property conditions, documents seller knowledge, and reduces post-closing disputes and litigation risk.

Why an Accurate Disclosure Matters

Who Completes and Reviews These Statements

Typical users include sellers, listing agents, and property managers responsible for completing or reviewing disclosures.

  • Sellers and landlords who must disclose known defects and property history to prospective buyers or tenants.
  • Real estate agents and brokers preparing disclosure forms and advising clients on state-specific requirements and risks.
  • Buyers’ agents, home inspectors, and attorneys reviewing disclosures to identify issues and negotiate remedies.

Accurate completion benefits negotiators and reduces legal exposure; retain copies with the sale file and contract records.

Core components to include in the statement

A complete Residential Property Disclosure and Disclaimer Statement combines clear factual descriptions, standardized checklists, and measured disclaimers to communicate known issues and limit liability where permitted by law.

Property Condition

Describe structural, roofing, plumbing, electrical, HVAC, and interior conditions. Note visible defects and prior repairs with specific locations and extent to aid buyer assessment and inspections.

Material Defects

List defects that materially affect safety, habitability, or value such as foundation movement, major leaks, or code violations; be specific about how the defect presents.

Environmental Issues

Disclose known lead, radon, asbestos, underground tanks, contamination, or prior spills. Attach test results or remediation documentation if available to support the disclosure.

Improvements

Document additions, recent major repairs, permit numbers, and whether work was performed with permits. Note unpermitted work so buyers can assess risk.

Disclaimers

Use narrowly tailored disclaimers and seller-knowledge qualifiers. Broad waivers may be unenforceable under consumer-protection laws in some jurisdictions.

Signatures & Dates

Require seller signature, printed name, date, and contact information. Include agent acknowledgement where state rules require agent disclosures or confirmations.

Required data elements at a glance

Seller Name: Full legal name(s) as shown on ID
Property Address: Full street address, city, state, ZIP
Disclosure Date: Enter as MM/DD/YYYY format
Known Defects: List concise descriptions and locations
Environmental Items: Indicate lead, radon, asbestos, spills
Signature Block: Seller signature, printed name, date

Step-by-step: completing and circulating the disclosure

Follow this sequence to complete, review, and distribute the Residential Property Disclosure and Disclaimer Statement.

  • 01
    Gather Records: Collect permits, inspection reports, and repair receipts.
  • 02
    Complete Form: Answer each section fully; avoid abbreviations.
  • 03
    Sign & Date: Seller signs; agent initials if required.
  • 04
    Distribute Copies: Provide copies to buyer, agent, and retain file.

Recommended online workflow settings

Configure an online workflow for the Residential Property Disclosure and Disclaimer Statement using e-signature, conditional fields, and automated distribution to stakeholders.

Workflow field and configuration details Configuration setting or value to apply
Signer Order and Role Assignment Set signers in sequence; assign roles Buyer, Seller, Agent.
Conditional Visibility for Defect Sections Show defect fields only when seller indicates an issue in the checkbox.
Required Attachments and File Types Require PDFs for inspection reports and allow JPG photos for supplemental evidence.
Automated Distribution and Audit Trail Email signed copies to parties and capture timestamps and IP addresses.

Platform and technical considerations

Use platforms that support secure e-signatures, conditional fields, and tamper-evident PDFs for the Residential Property Disclosure and Disclaimer Statement.

  • File Formats: PDF, DOCX accepted; ensure PDF/A export.
  • Integrations: Salesforce, Microsoft 365, NetSuite integrations available.
  • Authentication Methods: Email, SMS code, KBA, or two-factor.

Where to send the completed disclosure

Routing the completed disclosure to filing, escrow, and contract folders ensures the record is preserved and accessible to parties and regulators.

  • To Buyer: Attach to purchase agreement and provide buyer copy.
  • To Escrow: File with escrow instructions and closing documents.
  • To County Recorder: Record only required deeds; retain disclosure with sale file.
  • Internal Records: Store originals in transaction management system for seven years.

Typical timing and contract deadlines

Deadlines and timing for disclosure delivery vary by contract and state law; follow buyer contingencies and local statutes.

Before Offer Acceptance:

Provide disclosure when requested before accepting offers.

Prior to Inspection Contingency:

Buyer may review disclosures before scheduling inspections.

At Contract Execution:

Attach signed disclosure to the purchase contract file.

Before Closing:

Confirm all disclosed repairs are documented in closing statements.

Record Retention Start:

Retention begins on closing date or document creation date.

Common preparation mistakes to avoid

  • Incomplete descriptions or vague language that omits location, timeframe, or extent of defects — leads to buyer disputes and potential liability.
  • Failing to attach supporting documents such as inspection reports, permits, or receipts, which weakens credibility and complicates remediation verification.
  • Using inconsistent property identifiers (different addresses, parcel numbers) between disclosure and contract causing recording or title issues.
  • Attempting broad disclaimers or waivers that conflict with state consumer protection laws can render portions unenforceable and increase legal risk.

Potential penalties and transaction risks

Civil Liability: Potential damages and attorney fees
Contract Rescission: Buyer may cancel agreement
Regulatory Fines: State penalties for noncompliance
Escrow Delays: Closing postponements and costs
Tax Consequences: Incorrect reporting exposures
Reputational Harm: Broker or seller credibility loss

eSignature vendor comparison for signing and storing disclosures

Compare common eSignature plans for signing and distributing the Residential Property Disclosure and Disclaimer Statement; signNow appears first for vendor parity.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price Starting price $8/user/mo billed annually Starting price $15/user/mo billed annually Starting price $14/user/mo billed annually Starting price $19/user/mo billed annually Starting price $15/user/mo billed annually
Free Trial 7-day free trial, no credit card required Free trial availability varies by plan and region Free trial availability varies by plan Free trial availability varies by plan Free trial availability varies by plan
Bulk Send Yes (Business Premium includes bulk send) Bulk send options available on certain plans Bulk send available on enterprise tiers Bulk send available on paid plans Bulk send availability varies by plan
Audit Trail Yes — detailed audit trail included Yes — audit trail included Yes — audit trail included Yes — audit trail included Yes — audit trail included
HIPAA Compliant Yes — BAA available Yes — BAA available on request Yes — BAA available under agreement No — HIPAA not standard No — HIPAA not standard
Envelope Cap No envelope cap DocuSign limits 100 envelopes/user/year Envelope limits vary by plan Envelope limits vary by plan Envelope limits vary by plan

Frequently asked questions about use and validity

Answers to common legal and practical questions about preparing, signing, and retaining the Residential Property Disclosure and Disclaimer Statement.


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