Property Condition
Describe structural, roofing, plumbing, electrical, HVAC, and interior conditions. Note visible defects and prior repairs with specific locations and extent to aid buyer assessment and inspections.
Providing a Residential Property Disclosure and Disclaimer Statement clarifies known property conditions, documents seller knowledge, and reduces post-closing disputes and litigation risk.
Typical users include sellers, listing agents, and property managers responsible for completing or reviewing disclosures.
Accurate completion benefits negotiators and reduces legal exposure; retain copies with the sale file and contract records.
Describe structural, roofing, plumbing, electrical, HVAC, and interior conditions. Note visible defects and prior repairs with specific locations and extent to aid buyer assessment and inspections.
List defects that materially affect safety, habitability, or value such as foundation movement, major leaks, or code violations; be specific about how the defect presents.
Disclose known lead, radon, asbestos, underground tanks, contamination, or prior spills. Attach test results or remediation documentation if available to support the disclosure.
Document additions, recent major repairs, permit numbers, and whether work was performed with permits. Note unpermitted work so buyers can assess risk.
Use narrowly tailored disclaimers and seller-knowledge qualifiers. Broad waivers may be unenforceable under consumer-protection laws in some jurisdictions.
Require seller signature, printed name, date, and contact information. Include agent acknowledgement where state rules require agent disclosures or confirmations.
| Workflow field and configuration details | Configuration setting or value to apply |
|---|---|
| Signer Order and Role Assignment | Set signers in sequence; assign roles Buyer, Seller, Agent. |
| Conditional Visibility for Defect Sections | Show defect fields only when seller indicates an issue in the checkbox. |
| Required Attachments and File Types | Require PDFs for inspection reports and allow JPG photos for supplemental evidence. |
| Automated Distribution and Audit Trail | Email signed copies to parties and capture timestamps and IP addresses. |
Use platforms that support secure e-signatures, conditional fields, and tamper-evident PDFs for the Residential Property Disclosure and Disclaimer Statement.
Provide disclosure when requested before accepting offers.
Buyer may review disclosures before scheduling inspections.
Attach signed disclosure to the purchase contract file.
Confirm all disclosed repairs are documented in closing statements.
Retention begins on closing date or document creation date.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | Starting price $8/user/mo billed annually | Starting price $15/user/mo billed annually | Starting price $14/user/mo billed annually | Starting price $19/user/mo billed annually | Starting price $15/user/mo billed annually |
| Free Trial | 7-day free trial, no credit card required | Free trial availability varies by plan and region | Free trial availability varies by plan | Free trial availability varies by plan | Free trial availability varies by plan |
| Bulk Send | Yes (Business Premium includes bulk send) | Bulk send options available on certain plans | Bulk send available on enterprise tiers | Bulk send available on paid plans | Bulk send availability varies by plan |
| Audit Trail | Yes — detailed audit trail included | Yes — audit trail included | Yes — audit trail included | Yes — audit trail included | Yes — audit trail included |
| HIPAA Compliant | Yes — BAA available | Yes — BAA available on request | Yes — BAA available under agreement | No — HIPAA not standard | No — HIPAA not standard |
| Envelope Cap | No envelope cap | DocuSign limits 100 envelopes/user/year | Envelope limits vary by plan | Envelope limits vary by plan | Envelope limits vary by plan |