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RPM International Inc. DE Form DEF 14A

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ADOPTION OF RPM, INC. 1997 RESTRICTED STOCK PLAN

Background

The shareholders will be asked at the meeting to vote on a proposal to approve the adoption of the RPM, Inc. 1997 Restricted Stock Plan (the "1997 Plan"). The 1997 Plan was approved and adopted by the Compensation Committee and the Board of Directors on April 24, 1997, effective as of June 1, 1997, subject to shareholder approval.

The following is a summary of the material features of the 1997 Plan and is qualified in its entirety by reference to it. A copy of the 1997 Plan is attached hereto as Appendix A to this Proxy Statement.

Purpose

The purpose of the 1997 Plan is to promote the interests of the Company and its shareholders by replacing, over a period of time, the Company's existing cash based Benefit Restoration Plan with a stock based plan, which provides a means to encourage stock ownership and a proprietary interest in the Company to selected executives and subsidiary presidents upon whose judgment, initiative, and efforts the financial success and growth of the Company largely depend.

The 1997 Plan aligns the interests of shareholders and plan participants by awarding Common Shares subject to certain vesting and forfeiture restrictions (the "Restricted Shares") at fair market value thereby providing additional incentive for the participants to increase the value of the Company's Common Shares. Furthermore, since the Company will be able to take a tax deduction for the value of the Restricted Shares awarded under the 1997 Plan upon the vesting of such shares, the Company will also benefit from increases in value of RPM, Inc. Common Shares. Conversely, the Company will realize reduced tax deductions if the Company's Common Shares depreciate in value. Restricted Shares granted under the 1997 Plan will directly reduce and replace the cash amount of supplemental retirement restoration benefits and supplemental death restoration benefits owed to participants under the RPM, Inc. Benefit Restoration Plan.

Administration and Duration

The 1997 Plan is administered by the Compensation Committee of the Board of Directors. Each member of the Compensation Committee is a "non-employee director" within the meaning of Rule 16b-3 promulgated under the Securities Exchange Act of 1934. The Compensation Committee has the exclusive right in its sole discretion to authorize the granting of Restricted Shares. The 1997 Plan will expire on May 31, 2007 or such earlier date as may be determined by the Board of Directors.

Securities Subject to the 1997 Plan

The Company will award authorized but unissued Common Shares under the 1997 Plan. The maximum aggregate number of Common Shares to be issued under the 1997 Plan shall not exceed Common Shares, except that in the event of share splits or combinations, recapitalization or reorganizations, or shares dividends, the Compensation Committee may make an appropriate adjustment in the Common Shares subject to the 1997 Plan.

Eligibility

The Compensation Committee will, from time to time, determine those employees of the Company and its subsidiaries who are eligible to receive awards of Restricted Shares. Only employees of the Company, including employee Directors who are not members of the Compensation Committee, are eligible to participate in the 1997 Plan.

Participation and Grants of Restricted Shares

The 1997 Plan provides for the granting of Restricted Shares to eligible employees. The Restricted Shares are Common Shares of the Company which are forfeitable and nontransferable for a specified period of time. The transfer restrictions remain in place until the earliest of (a) the later of either the employee's termination of employment or the lapse of forfeiture restrictions, (b) a "Change in control" with respect to the Company, as such is defined in the 1997 Plan, or (c) the termination of the 1997 Plan.

The Restricted Shares are subject to complete forfeiture until the earliest to occur of (a) the later of either the employee's attainment of age 55 or the fifth anniversary of the May 31st immediately preceding the date on which the Restricted Shares were awarded, (b) the retirement of the employee on or after the attainment of age 65, or (c) a "change in control" with respect to the Company, as such is defined in the 1997 Plan. Notwithstanding the above, if the employees' service to the Company and its subsidiaries is terminated on account of death or total disability prior to the lapsing of restrictions, such restrictions shall lapse.

Shareholder Rights

The Compensation Committee may require that the Company or an escrow agent retain possession of the certificates representing the Restricted Shares with respect to which all of the restrictions have not lapsed. Notwithstanding retention of the certificates by the Company or an escrow agent, the employee in whose name certificates are issued shall have all rights of a shareholder of the Company, including dividend and voting rights.

Amendments

The Board may amend the 1997 Plan as it shall deem advisable, except that no amendment may impair the rights of participants who have been awarded, or have been granted the right to an award of Restricted Shares. In addition, no amendment to increase the 1,250,000 shares that may be issued pursuant to the 1997 Plan may be made without shareholder approval.

Federal Tax Consequences

There will be no tax consequences as a result of the grant of Restricted Shares until the Restricted Shares are no longer subject to forfeiture. Generally, when the forfeiture restrictions expire, the holder will recognize ordinary income, and the Company will be entitled to a deduction, in an amount equal to the fair market value of the Common Shares at that time. Subsequently realized changes in the value of the shares generally will be treated as long-term or short-term capital gain or loss, depending on the length of time the Common Shares are held prior to disposition of such shares.

New Plan Benefits

An award of shares has been made under the 1997 Plan. Decisions regarding future awards have not been made. Subject to shareholder approval of the 1997 Plan, the following table sets forth the amount and dollar value of the initial awards to be received under the 1997 Plan:

RPM, Inc. 1997 Restricted Stock Plan

Name and Position Number Shares Dollar Value Projected Dollar Value of Cash Benefits Cancelled
Thomas C. Sullivan
Chairman of the Board and Chief Executive Officer
31,893 $514,275 $753,477
James A. Karman
President and Chief Operating Officer
25,608 $412,929 $604,992
John H. Morris, Jr.
Executive Vice President
8,234 $132,773 $255,549
Frank C. Sullivan
Executive Vice President and Chief Financial Officer
1,884 $30,380 $202,591
Richard E. Klar 0 0 0
Executive officers as a group 69,007 $1,112,738 $1,907,764
Non-executive Directors as a group 0 0 0
Non-executive officer employees as a group 18,745 $302,263 0

(1) On April 24, 1997, the Board of Directors and Compensation Committee adopted and approved the 1997 Plan, subject to shareholder approval. The initial award of shares was subsequently made on July 18, 1997.

(2) The dollar value of the awards is based on the closing price of the Company's Common Shares on April 24, 1997 ($16.125). The projected dollar value at retirement of the initial award of Restricted Shares to those individuals who were participants in the RPM, Inc. Benefit Restoration Plan is designed to be equivalent to the projected dollar value at retirement of the cancelled cash benefits.

(3) The dollar amounts under this column represent the projected dollar value at retirement of the cash benefit payments the Company estimates that each of the above individuals would have received under the terms of the RPM, Inc. Benefit Restoration Plan. The 1997 Plan, however, cancels these cash benefit payments and replaces them with awards of Restricted Shares.

(4) Both Richard E. Klar and Paul A. Granzier, Vice President, Secretary and General Counsel, have reached age 65. As a result, their benefits are frozen under the all cash Benefit Restoration Plan.

(5) The individuals in this group are not participants in the RPM, Inc. Benefit Restoration Plan.

The affirmative vote of the holders of a majority of the Common Shares present, either in person or by proxy, at the meeting is required for the approval and adoption of the 1997 Plan. Thus, shareholders who vote to abstain will in effect be voting against the proposal. Broker non-votes, however, are not counted as present for determining whether this proposal has been approved and have no effect on its outcome.

The Board recommends a vote FOR the adoption of the RPM, Inc. 1997 Restricted Stock Plan.

Signature:

Date:

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What the RPM International Inc. DE Form DEF 14A Is

The RPM International Inc. DE Form DEF 14A is the company's definitive proxy statement filed with the U.S. Securities and Exchange Commission to disclose information for shareholder meetings. It presents executive compensation, director nominations, proposals requiring shareholder votes, and related disclosures specific to RPM International, Inc., a Delaware corporation. DEF 14A accompanies or follows proxy solicitation materials and satisfies SEC disclosure obligations under the Securities Exchange Act. Investors, corporate secretaries, proxy solicitors, and legal counsel review the form to make voting decisions and to ensure compliance with federal proxy solicitation rules and disclosure standards.

Why the DEF 14A Matters for Shareholders and Filers

A DEF 14A provides shareholders essential, SEC-required disclosures enabling informed voting on directors, executive pay, and corporate actions. It clarifies management proposals, conflicts of interest, and voting mechanics while documenting compliance with federal proxy solicitation and public disclosure obligations.

Why the DEF 14A Matters for Shareholders and Filers

Who Reviews and Uses the DEF 14A

Primary users include corporate secretaries, investor relations teams, counsel, and institutional shareholders reviewing matters ahead of the meeting.

  • Corporate secretaries and legal counsel preparing disclosures and ensuring SEC compliance for RPM filings.
  • Institutional investors and proxy advisory firms assessing governance, compensation, and vote recommendations for portfolios.
  • Retail shareholders using the statement to understand proposals, vote instructions, and proxy access details.

Other stakeholders include proxy solicitors, investor relations vendors, and regulators monitoring disclosure completeness and accuracy before and after the meeting.

Step-by-Step: Prepare and File a DEF 14A

Follow these steps to prepare, review, and file a DEF 14A for RPM International Inc., ensuring accurate disclosure and compliant routing.

  • 01
    Collect Materials: Gather board resolutions, financial tables, and executive compensation data.
  • 02
    Draft Disclosures: Prepare narrative, proxy items, and required SEC tables.
  • 03
    Legal Review: Have counsel verify Rule 14a-9 accuracy and material completeness.
  • 04
    File with SEC: Submit filing via EDGAR and confirm effective dissemination to shareholders.

Technical Platforms and Submission Requirements

For e-filing and e-delivery use platforms that support SEC EDGAR format, secure storage, and verifiable audit trails for proxy materials.

  • File Format: PDF/X or EDGAR-compatible ASCII submission required.
  • Authentication: Two-factor signer authentication recommended.
  • Integrations: Works with investor relations and CRM systems.

Typical e-Submission Workflow for a DEF 14A

A typical e-submission workflow for DEF 14A includes drafting, internal approvals, SEC EDGAR filing, and electronic distribution to shareholders.

  • Prepare Draft: Assemble disclosures, exhibits, and tabular schedules.
  • Internal Approvals: Board and counsel sign-off documented in minutes.
  • EDGAR Filing: Submit the DEF 14A via EDGAR submission system.
  • Distribution: Provide electronic copies and proxy cards to shareholders.

Core Elements to Include in a Professional DEF 14A

A professional DEF 14A for RPM International Inc. combines clear governance disclosures, complete financial exhibits, and precise voting instructions to reduce shareholder confusion and regulatory risk.

Board Matters

Describe director nominees, biographical details, independence determinations, and committee assignments. Include any board practices relevant to governance and risk oversight to enable informed shareholder voting.

Executive Pay

Provide named executive officer compensation tables, discussion of compensation philosophy, and any pension or equity plan details affecting RPM International's pay outcomes, and include CD&A narrative explaining pay decisions.

Proposals

List management and shareholder proposals with precise voting choices, required vote thresholds, and explanatory background to allow shareholders to evaluate corporate actions or bylaw changes.

Risk Disclosures

Include material risk factors, significant litigation summaries, and any contingencies that could materially affect RPM International's operations or financial condition, with quantitative impact where available.

Proxy Mechanics

Explain voting deadlines, methods such as online, mail, and phone, broker voting rules, and how shareholders can revoke or change proxies before the meeting, including broker notice procedures.

Exhibits & Forms

Attach audited financial statements, material contracts, and the proxy card. Ensure exhibit numbering matches EDGAR submission and add cross-references in the narrative.

Key Timing and Distribution Points

Key timing obligations for DEF 14A focus on filing, distributing proxy materials, setting meeting dates, and documenting solicitation efforts for shareholders.

SEC Filing Timing:

File the definitive proxy statement before solicitation begins.

Distribution to Shareholders:

Provide proxy materials to shareholders with reasonable notice ahead of the meeting.

Voting Deadline:

State the deadline and method for ballot submission and electronic voting.

Proxy Revocation:

Explain how shareholders may revoke or change previously submitted proxies.

Solicitation Recordkeeping:

Maintain records of solicitations and tabulations for SEC inspection and internal audit.

Penalties and Risks from Inaccurate or Late Filings

False Statements: Civil liability under Rule 14a-9.
Late Filing: Potential SEC comment and reputational risk.
Material Omissions: Shareholder litigation exposure.
Ineffective Proxy: Votes may be invalidated.
Financial Penalties: Fines and enforcement actions possible.
Operational Delay: Meeting postponement or adjournment likely.

Security and Compliance Considerations

Encryption at rest: AES-256 encryption for stored documents.
Encryption in transit: TLS 1.2/1.3 protects data during transfer.
Certifications: SOC 2 Type II and ISO 27001 certified.
HIPAA Support: HIPAA compliant with BAA available.
Audit Trail: Comprehensive timestamps, IP, and action logs.
Access Controls: Role-based permissions and SSO support.

Suggested eSignature Workflow Settings for Proxy Materials

Configure the e-sign workflow to match corporate approval paths and ensure secure signer authentication before distributing proxy materials to shareholders.

Field Configuration
Signer Order Set sequential routing aligned to board approval flow.
Authentication Method Use email plus SMS code or two-factor methods.
Template Usage Lock required fields and reuse corporate templates for consistency.
Bulk Distribution Enable batch sends for institutional investor lists.

Pricing and Feature Snapshot for eSignature Vendors

Comparison of common eSignature vendors for transmitting signed DEF 14A materials and managing secure shareholder distribution workflows.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes (Business Premium) Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Real-World Examples of Proxy Workflow Improvements

Real-world examples show how RPM-style proxy statements are prepared and delivered using integrated disclosure, legal review, and distribution processes.

Tech Data

Tech Data centralized proxy and client documentation workflows to reduce turnaround and improve external communications prior to shareholder outreach.

  • Platform simplified signing and distribution.
  • As a result, internal teams reported faster processing times, clearer audit trails, and fewer follow-up requests from investors, supporting more timely dissemination of proxy materials and streamlined vote tabulation ahead of the annual meeting.

Xerox

Xerox integrated e-signature into NetSuite workflows to ensure correct document formats and routing for corporate filings and proxy-related approvals.

  • Integration reduced manual handoffs and formatting errors.
  • The integrated approach preserved audit trails, minimized rework during SEC filing preparation, and enabled consistent document rendering for shareholder distribution, which simplified compliance checks and internal review cycles before definitive filing.

Frequently Asked Questions About DEF 14A Preparation and eSigning

Answers to common questions about preparing, filing, and electronically executing RPM International Inc.'s DEF 14A, including legal and technical considerations.


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