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Agreement Not to Disclose Confidential Information

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Agreement Not to Disclose Confidential Information

Agreement made on the (date), between

, referred to herein as Disclosing Party, and

, a corporation organized and

existing under the laws of the state of with its principal office located at

, referred to herein as Receiving Party.

Whereas, this Agreement is being entered into for the purpose of preventing the unauthorized disclosure of Confidential Information as defined below;

Now, therefore, for and in consideration of the mutual covenants contained in this agreement, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties agree as follows:

1. Definition of Confidential Information.

For purposes of this Agreement, Confidential Information shall include all information or material that has or could have commercial value or other utility in the business in which Disclosing Party is engaged. If Confidential Information is in written form, the Disclosing Party shall label or stamp the materials with the word Confidential or some similar warning. If Confidential Information is transmitted orally, the Disclosing Party shall promptly provide a writing indicating that such oral communication constituted Confidential Information.

2. Exclusions from Confidential Information.

Receiving Party's obligations under this Agreement do not extend to information that is:

A. Publicly known at the time of disclosure or subsequently becomes publicly known through no fault of the Receiving Party;

B. Discovered or created by the Receiving Party before disclosure by Disclosing Party;

C. Learned by the Receiving Party through legitimate means other than from the Disclosing Party or Disclosing Party's representatives; or

D. Is disclosed by Receiving Party with Disclosing Party's prior written approval.

3. Obligations of Receiving Party.

Receiving Party shall hold and maintain the Confidential Information in strictest confidence for the sole and exclusive benefit of the Disclosing Party. Receiving Party shall carefully restrict access to Confidential Information to such employees, contractors and third parties as is reasonably required and such employees shall be required to sign nondisclosure restrictions at least as protective as those in this Agreement. Receiving Party shall not, without prior written approval of Disclosing Party, use for Receiving Party's own benefit, publish, copy, or otherwise disclose to others, or permit the use by others for their benefit or to the detriment of Disclosing Party, any Confidential Information. Receiving Party shall return to Disclosing Party any and all records, notes, and other written, printed, or tangible materials in its possession pertaining to Confidential Information immediately if Disclosing Party requests it in writing.

4. Time Periods.

The nondisclosure provisions of this Agreement shall survive the termination of this Agreement and Receiving Party's duty to hold Confidential Information in confidence shall remain in effect until the Confidential Information no longer qualifies as a trade secret or until Disclosing Party sends Receiving Party written notice releasing Receiving Party from this Agreement, whichever occurs first.

5. Relationships.

Nothing contained in this Agreement shall be deemed to constitute either party a partner, joint venturer or employee of the other party for any purpose.

6. No Waiver

The failure of either party to this Agreement to insist upon the performance of any of the terms and conditions of this Agreement, or the waiver of any breach of any of the terms and conditions of this Agreement, shall not be construed as subsequently waiving any such terms and conditions, but the same shall continue and remain in full force and effect as if no such forbearance or waiver had occurred.

7. Governing Law

This Agreement shall be governed by, construed, and enforced in accordance with the laws of the State of

8. Notices

Any notice provided for or concerning this Agreement shall be in writing and shall be deemed sufficiently given when sent by certified or registered mail if sent to the respective address of each party as set forth at the beginning of this Agreement.

9. Attorney's Fees

In the event that any lawsuit is filed in relation to this Agreement, the unsuccessful party in the action shall pay to the successful party, in addition to all the sums that either party may be called on to pay, a reasonable sum for the successful party's attorney fees.

10. Entire Agreement

This Agreement shall constitute the entire agreement between the parties and any prior understanding or representation of any kind preceding the date of this Agreement shall not be binding upon either party except to the extent incorporated in this Agreement.

11. Modification of Agreement

Any modification of this Agreement or additional obligation assumed by either party in connection with this Agreement shall be binding only if placed in writing and signed by each party or an authorized representative of each party.

12. Assignment of Rights

The rights of each party under this Agreement are personal to that party and may not be assigned or transferred to any other person, firm, corporation, or other entity without the prior, express, and written consent of the other party.

WITNESS our signatures as of the day and date first above stated.

By:

Enter text

What the Agreement Not to Disclose Confidential Information Is

An Agreement Not to Disclose Confidential Information (commonly called an NDA) is a written contract where one or more parties promise to protect specified confidential information from unauthorized use or disclosure. NDAs define what information is confidential, set permitted uses, require return or destruction of materials, and establish remedies for breach. They can be mutual or one-way and are routinely used in hiring, financing, vendor relationships, and M&A due diligence to preserve trade secrets and business-sensitive data.

Why use an Agreement Not to Disclose Confidential Information

An NDA preserves competitive advantage, clarifies permitted disclosure, and creates contractual remedies for misuse of information. It helps establish legal protection for trade secrets and confidential business data under state and federal law.

Why use an Agreement Not to Disclose Confidential Information

Who typically signs and relies on this agreement

Common users include startups, employers, contractors, investors, and professional advisers who exchange sensitive information during business dealings.

  • Startups and founders sharing product roadmaps during investor discussions.
  • Employers and employees handling proprietary processes or customer lists.
  • Contractors, vendors, and consultants accessing client-sensitive systems.

Representative signer roles

In-House Counsel

An in-house counsel often reviews and negotiates NDA terms, confirms the defined scope of confidential information, and ensures the agreement aligns with corporate policy. Counsel typically has authority to approve standard templates and to escalate nonstandard clauses for executive sign-off.

Independent Contractor

A contractor must confirm their legal name and signatory authority, accept obligations for protecting confidential information, and understand return or destruction requirements. Contractors should check for restrictive covenants or unusually broad disclosure definitions before signing.

Core elements to include in a professional NDA

A well-drafted Agreement Not to Disclose Confidential Information balances clear definitions with enforceable obligations and practical procedures for handling sensitive material.

Definition of Confidential Information

Precisely list categories or include a clear catchall with explicit exclusions for public or independently developed information to reduce ambiguity and litigation risk.

Purpose and Permitted Uses

State the specific business purpose (evaluation, performance, employment) and limit use to that purpose to avoid overbroad obligations.

Duration and Term

Specify how long confidentiality obligations last (fixed term or survival clause) and whether obligations survive termination of the relationship.

Return or Destruction

Require return or certified destruction of materials on termination and provide a timeline and process for confirmation.

Remedies and Limitations

Address injunctive relief, indemnity, limitation of liability, and recoverable attorney fees where permitted to clarify remedies for breach.

Exclusions and Exceptions

Include standard carve-outs for public domain, prior knowledge, independently developed information, and compelled disclosures with notice requirements.

Step-by-step: fill and execute an Agreement Not to Disclose Confidential Information

Follow these sequential steps to prepare, review, and finalize an NDA for routine business use.

  • 01
    Identify Parties: Enter legal names and addresses of disclosing and receiving parties.
  • 02
    Define Confidential Information: Specify categories or attach an exhibit describing what is confidential.
  • 03
    Set Obligations: Limit permitted uses and require reasonable safeguards and notification obligations.
  • 04
    Sign and Date: Ensure authorized representative signs and adds the effective date.

Configuring a digital signing workflow for this agreement

Set these fields when preparing the agreement for electronic distribution to ensure correct routing and authentication.

Field Configuration
Authentication Email link by default; add SMS code or KBA for higher assurance
Templates Save as reusable NDA template with preplaced signature and initial fields
Bulk Send Use bulk-send options for high-volume disclosure recipients (Business Premium)
Audit Trail Enable full audit trail capturing IP, timestamps, and signer actions

Typical digital processing flow for an NDA

A standard online signing flow reduces turnaround time while preserving an admissible audit record of the transaction.

  • Draft or Upload: Upload the NDA in PDF or DOCX format to the signing platform.
  • Place Fields: Add signature, initial, and date fields, plus optional checkboxes for disclosures.
  • Select Signers: Enter signer emails and set signing order for sequential execution.
  • Send and Track: Deliver invites, monitor status, and download the signed package with certificate.

Distribution channels and integration considerations

Choose a delivery method and confirm integrations to fit your existing systems.

  • Email / Link: Standard delivery for most signers
  • API Integration: Integrate with CRM or ERP for automated sending
  • Cloud Storage: Save executed copies to secure repositories

Verify the chosen platform supports required authentication, audit logs, and your organization's retention rules before sending.

Common preparation pitfalls to avoid

  • Using overly broad definitions of confidential information that can render obligations unenforceable or subject to challenge in court.
  • Failing to name the correct legal entity or omitting authorized signatory titles, causing doubt about who is bound by the agreement.
  • Skipping a conspicuous effective date or ambiguous survival clause, leading to disputes about when confidentiality obligations end.
  • Not obtaining explicit consent for electronic execution where consumer disclosures are required, creating a potential procedural defect.

Potential consequences of an incorrect or unenforceable NDA

Contract Damages: Monetary damages awarded for proven breaches
Injunctive Relief: Courts can order immediate cessation of disclosure
Attorney Fees: Loser-pays clauses can shift legal costs
Trade Secret Claims: State and federal remedies under DTSA possible
Reputational Harm: Loss of customer and partner trust
Regulatory Exposure: Sector-specific fines if personal data mishandled

Security and compliance checkpoints when sharing confidential information

Encryption: AES-256 at rest; TLS 1.2/1.3 in transit
Audit Trail: Complete timestamped signing record
Access Controls: Role-based access and permissions
HIPAA: BAA required for PHI handling
ESIGN/UETA: E-signature legal frameworks supported
Certifications: SOC 2 Type II and ISO 27001

eSignature provider comparison focused on NDA execution

Vendor pricing and feature availability affect cost and scale. signNow is listed first per vendor comparison conventions; compare audit, HIPAA, bulk send, and envelope limits when choosing a provider.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial Yes, 7-day trial Yes, trial available Yes, trial available Yes, trial available Yes, trial available
Bulk Send Yes Yes Yes Yes Limited
Audit Trail Yes Yes Yes Yes Yes
Envelope Cap No envelope cap 100 envelopes/user/year Plan-dependent Plan-dependent Plan-dependent

Frequently asked questions about electronic NDAs and enforceability

Answers to common queries on e-signatures, notarization, enforceability, and post-signature management for NDAs.


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