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Snow Removal Agreement

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Snow Removal Agreement (Removal of Snow on Roads)

Snow removal agreement made on the , between a corporation organized and existing under the laws of the state of , with its principal office located at , referred to herein as Contractor, and , a municipal corporation organized and existing under the laws of the state of , with its principal office located at , referred to herein as City.

For and in consideration of $ , the receipt of which is acknowledged, Contractor agrees to scrape and remove snow from the public roads of City as provided below:

1. Snow Removal

Contractor shall scrape or remove snow from any City road whenever directed by the of the .

2. Compensation

The above-described consideration constitutes the minimum compensation to Contractor for removing snow from miles of City roads during the annual snow season. However, should the instruct Contractor to remove accumulated snow from additional lengths of City roads, Contractor shall do so for the additional consideration of $ per mile, payable within days of receipt by City of Contractor's invoice.

3. Equipment

Contractor shall acquire and maintain snow-removal equipment sufficient for removing snow within a reasonable time from the minimum number of miles of City roads as expressed in Section 2 above. Should it become necessary to acquire and maintain additional snow-removal equipment in order to service additional lengths of City road as directed by the , Contractor shall, at its own expense, make such additional acquisitions, provided that the estimated cost and expense of such acquisitions is not greater than % of the annual revenue to be derived by Contractor from the snow removal of the additional road miles. Where such estimated cost of acquisition exceeds the percentage of revenue mentioned above, the excess shall be paid by City to Contractor within days of receipt by City of Contractor's invoice.

4. Duration of Agreement

This Agreement becomes effective on its execution and shall continue until the conclusion of the last snowfall in City in .

5. Termination

This Agreement may be terminated on the giving of day’s written notice by either party.

6. Severability

The invalidity of any portion of this Agreement will not and shall not be deemed to affect the validity of any other provision. If any provision of this Agreement is held to be invalid, the parties agree that the remaining provisions shall be deemed to be in full force and effect as if they had been executed by both parties subsequent to the expungement of the invalid provision.

7. No Waiver

The failure of either party to this Agreement to insist upon the performance of any of the terms and conditions of this Agreement, or the waiver of any breach of any of the terms and conditions of this Agreement, shall not be construed as subsequently waiving any such terms and conditions, but the same shall continue and remain in full force and effect as if no such forbearance or waiver had occurred.

8. Governing Law

This Agreement shall be governed by, construed, and enforced in accordance with the laws of the State of .

9. Notices

Any notice provided for or concerning this Agreement shall be in writing and shall be deemed sufficiently given when sent by certified or registered mail if sent to the respective address of each party as set forth at the beginning of this Agreement.

10. Mandatory Arbitration

Any dispute under this Agreement shall be required to be resolved by binding arbitration of the parties hereto. If the parties cannot agree on an arbitrator, each party shall select one arbitrator and both arbitrators shall then select a third. The third arbitrator so selected shall arbitrate said dispute. The arbitration shall be governed by the rules of the American Arbitration Association then in force and effect.

11. Entire Agreement

This Agreement shall constitute the entire agreement between the parties and any prior understanding or representation of any kind preceding the date of this Agreement shall not be binding upon either party except to the extent incorporated in this Agreement.

12. Modification of Agreement

Any modification of this Agreement or additional obligation assumed by either party in connection with this Agreement shall be binding only if placed in writing and signed by each party or an authorized representative of each party.

13. Assignment of Rights

The rights of each party under this Agreement are personal to that party and may not be assigned or transferred to any other person, firm, corporation, or other entity without the prior, express, and written consent of the other party.

WITNESS our signatures as of the day and date first above stated.

By:

By:

Enter text✕

What a Snow Removal Agreement Covers

A Snow Removal Agreement is a written contract between a property owner or manager and a contractor specifying snow and ice removal services for a defined location and season or single event. It sets service scope, response times, pricing and payment terms, equipment responsibilities, insurance and indemnity requirements, access and damage procedures, termination and renewal terms, and any municipal or property-specific constraints. The document creates a clear record of obligations, supports billing and insurance claims, and reduces disputes over performance and payment.

Why a Written Agreement Matters for Snow Removal

A Snow Removal Agreement reduces disputes, clarifies responsibility for damage or access, and documents pricing, response standards, and insurance coverage to protect both parties and streamline claims and invoicing.

Why a Written Agreement Matters for Snow Removal

Typical Parties Who Use a Snow Removal Agreement

Common users of a Snow Removal Agreement include property managers, commercial landlords, condominium associations, homeowners, and landscaping or general contractors coordinating seasonal services.

  • Commercial property owners and managers who contract recurring seasonal services for parking lots and walkways.
  • Homeowners or HOAs arranging neighborhood or driveway clearing after major storms or for scheduled service.
  • Municipalities and small businesses securing short-term or event-based snow removal for safety and access.

Choose a version tailored to the property type and local rules, and confirm signer authority and any notarization or witness requirements before execution.

Core Clauses to Include in the Agreement

Effective Snow Removal Agreements include clear clauses on work scope, service levels, payment, insurance, access and damage allocation, and termination/renewal procedures to make obligations enforceable.

Scope of Work

Specify locations, tasks (plowing, shoveling, ice control), service triggers (e.g., 2 inches), frequency, priority zones, estimated equipment, and explicit exclusions such as roof or gutter clearing.

Service Levels

Define response time windows (e.g., 4 hours after storm ends), priority areas, hours of operation, and remedies if service levels are not met including credits or corrective actions.

Pricing & Payment

State unit pricing or seasonal flat fees, billing schedule, deposit requirements, accepted payment methods, late payment penalties, and invoicing procedures including itemized charges for overtime or heavy equipment usage.

Liability & Insurance

Require contractor liability insurance (general liability, commercial auto) with minimum limits, worker's compensation, certificate of insurance naming owner as additional insured, and clear indemnity language allocating risk for damages.

Access & Damage

Specify property access requirements, authorized entry times, responsibilities for preexisting conditions, procedures for reporting and repairing damage to landscaping, driveways, curbs, or parked vehicles, and how disputes are handled.

Termination & Renewal

Include termination for convenience and for cause clauses, cure periods for defaults, renewal options or automatic renewal language, and required notice periods for cancellation or changes to scope or pricing.

Quick Step-by-Step: Prepare and Execute the Agreement

Follow this sequence to prepare and execute a Snow Removal Agreement cleanly, reduce disputes, and enable prompt e-signing and record retention.

  • 01
    Draft Details: Specify scope, triggers, and pricing clearly.
  • 02
    Insurance Check: Confirm contractor insurance and certificates.
  • 03
    Signatures: Collect signatures and dates from all parties.
  • 04
    Archive: Store executed copy with retention metadata.

Set Up an Online Template and Routing

Configure an online Snow Removal Agreement template for reuse, conditional fields, and signer routing to streamline seasonal renewals and per-storm invoicing.

Field Configuration
Conditional Service Triggers Show service fields when trigger met.
Bulk Send Send to multiple properties quickly.
Signer Authentication Require email, SMS code, or ID verification.
Auto-Reminders Schedule reminders for unpaid invoices.

Where to Send and Store Executed Agreements

This section outlines where to send signed agreements, typical recipients, and records retention steps after execution.

  • Owner/Client: Send executed copy to property owner for records.
  • Contractor: Contractor retains copy for invoicing and insurance.
  • Accounting: Billing and payment teams receive invoice attachments.
  • Archive: Store signed PDF with audit trail metadata.

Technical Needs for Digital Execution

Choose an eSignature platform compatible with PDFs, mobile signing, and integrations such as accounting and property management tools.

  • Document Formats: PDF, DOCX, and HTML supported.
  • Integrations: Connects to NetSuite, Salesforce, Google Workspace.
  • Authentication: Email, SMS OTP, or ID verification.

Key Dates and Notice Periods to Track

Key timing items for Snow Removal Agreements include effective dates, seasonal terms, invoicing cycles, and notice periods for renewal or termination.

Effective Date and Term:

Start and end date of service period.

Seasonal Coverage Window:

Dates when contractor is obligated to provide services.

Per-Storm Response Time:

Maximum hours allowed to begin clearing operations.

Invoice Payment Terms:

Net 30, deposit, or other agreed schedule.

Renewal and Cancellation Notice:

Advance written notice required for non-renewal.

Common Preparation Mistakes to Avoid

  • Vague service triggers that fail to specify snow depth, accumulation timing, or allowable thaw periods lead to disputed invoicing and inconsistent service.
  • Not verifying contractor insurance limits or missing a certificate of insurance can leave property owners exposed to claims and recovery difficulties.
  • Using informal email agreements or single-line confirmations without signatures or dates weakens enforceability and attribution under ESIGN and UETA.
  • Failing to record property access permissions, gate codes, or protected landscape details increases risk of accidental damage and disputes over responsibility.

Risks and Potential Consequences

Contract Breach: Liability for unpaid services and damages.
Property Damage: Repair costs and indemnity claims.
Insurance Gaps: Denied claims without required coverage.
Municipal Fines: Local codes may impose fines.
Payment Disputes: Delayed collections and legal fees.
Enforceability Risk: Unsigned or undated agreements may be invalid.

Pricing and Feature Snapshot for eSignature Providers

Compare common eSignature providers on price, bulk send, audit trail, HIPAA support, and envelope limits relevant for Snow Removal Agreements.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes Varies by plan Varies by plan Varies by plan Varies by plan
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Varies by plan Varies by plan Varies by plan Varies by plan

FAQs: Signing, Notarization, and Common Issues

Answers to common questions about executing, modifying, and enforcing a Snow Removal Agreement, including e-signature validity and notarization considerations.


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