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Solar Services and Site Lease Agreement

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OPTION AND SITE LEASE
(Telecommunication Facilities)

This Option and Site Lease (referred to as the “Lease”) is effective the day of , (the “Effective Date”), between , whose address is (the “Lessor”), and , whose address is (the “Lessee”). Lessor and Lessee may be collectively referred to in this Lease as the “Parties,” or individually as a “Party.”

1. OPTION TO LEASE

a. In consideration of the payment of Dollars ($ ) (referred to as the “Option Fee”) by Lessee to Lessor, the receipt and sufficiency of which is acknowledged, Lessor grants to Lessee the sole and exclusive option to lease the real property described in Exhibit “A” to this Lease (the “Property”), on the terms and conditions set forth below (referred to as the “Option”). The Option will be for an initial term of twelve (12) months, commencing on the date stated above and ending at midnight on (the “Option Period”). The Option Period may be extended by Lessee for an additional twelve (12) months on written notice to Lessor and payment of the sum of Dollars ($ ) (the “Additional Option Fee”) at any time prior to the end of the Option Period.

The Option granted to Lessee may be exercised at any time during the Option Period, or extension of the Option Period by Lessee paying to Lessor the sum of Dollars ($ ) (the “Additional Payment”), which sum, together with the consideration recited above, shall constitute the full consideration for the first monthly rental amount due under the terms of the Lease, it being understood and agreed, however, that Lessee is not obligated to tender the Additional Payment or exercise the Option provided for in this Lease unless it shall elect to do so.

b. If Lessee exercises the Option granted by this Lease, then Lessor leases, lets, conveys, and transfers to Lessee, including all interest Lessor may acquire by operation of law or otherwise, the sole and exclusive right to occupy the Property described in Exhibit “A” for the purposes stated in this Lease, and sufficient area on the Property for the placement of facilities, together with all necessary space for construction and unrestricted access to, in Lessee’s discretion, suitable sources of electric and/or telephone facilities (collectively the “Site”),

c. It is understood and agreed by the Parties that for and during the Option Period (as may be extended by Lessee and/or on the mutual consent of the Parties), and all extension periods as may be exercised by Lessee under this Lease, Lessor shall grant to no other party the right to use Lessor’s Property for the installation and operation of radio or other wireless communications equipment.

d. During the Option Period and any extension of it, and during the term of the Lease if the Option is exercised, Lessor agrees to cooperate with Lessee in obtaining, at Lessee’s expense, all licenses, permits, or authorizations required for Lessee’s use of the Premises from all applicable government and/or regulatory entities (the “Governmental Approvals”) including appointing Lessee as agent for all conditional-use permit applications and zoning change applications, and Lessor agrees to cooperate with and to allow Lessee, at no cost to Lessor, to obtain a title report, zoning approvals and variances, conditional-use permits, perform surveys, soil tests and other engineering procedures or environmental investigations on, under, and over the Property necessary to determine that Lessee’s use of the Property and Premises will be compatible with Lessee’s engineering specifications, system design, operations, and Governmental Approvals. Lessee is granted the right to enter on the Property for such purposes prior to exercising the Option, and without any obligation to make the Additional Payment.

2. TERM.

If the Option is exercised by Lessee, this Lease shall be for an “Initial Term” of year(s) which shall begin on the date the Option is exercised (the “Commencement Date”).

3. EXTENSIONS.

Extensions of the Initial Term of this Lease is granted to Lessee for up to additional five (5) year periods unless Lessee gives Lessor written notice of its intention not to extend at least thirty (30) days prior to the expiration of the then current term.

4. RENT.

a. The first monthly rent payment due for the first month of the Initial Term shall be in the amount of ($ ). Thereafter, the monthly rent for each remaining month of the Initial Term shall be paid on or before the same day of the month as the Commencement Date.

b. EXTENSION PERIOD RENT. The monthly rent for each and every extension period shall be the monthly rent in effect for the final year of the Initial Term or extension period, as the case may be, increased by ten percent (10%), and payable on or before the same day of the month as the Commencement Date. At its option and at its sole discretion, Lessee may prepay all or any portion of the rents due at any time prior to the due date.

5. SITE USAGE.

Use of the Site by Lessee shall be for the purpose of, among other things, the transmission and reception of wireless communication signals and for the construction, maintenance, repair, or replacement of a multi-user wireless communications facility and all related accessories, towers, antennas, equipment or buildings and related activities.

6. UTILITIES.

Utilities required for the operation of the communications facility shall be the sole responsibility of Lessee; however, Lessor agrees to cooperate with Lessee in its efforts to obtain utilities from any location providing to or servicing utilities to Lessor.

7. LEASE TERMINATION.

Personal property and fixtures of Lessee shall be removed to a depth of 36 inches below grade by Lessee upon the expiration or termination of this Lease, and the Site shall be restored to as near its condition prior to Lessee’s operations as practicable, reasonable wear and tear excepted, within sixty (60) days of the expiration or termination of this Lease, weather permitting.

8. NOTICES.

All notices, requests, demands, and other communications provided for in this Lease shall be in writing and shall be deemed given if personally delivered or mailed, certified mail, return receipt requested, or sent by overnight carrier to the respective address of either Lessor or Lessee.

9. ASSIGNABILITY.

The covenants and provisions of this Lease shall extend to each Party’s heirs, devisees, legal representatives, successors, or assigns. Assignment of all or any part of this Lease by Lessee may be made to any person, company, body, or other legal entity, in whole or in part and any assignee assumes all applicable rights and obligations of Lessee under this Lease.

10. INDEMNITY.

Lessor and Lessee each indemnify the other against and holds the other harmless from any and all costs (including reasonable attorneys’ fees) and claims of liability or loss which arise out of the use and/or occupancy of the Site by the indemnifying Party. This indemnity shall not apply to any claims arising from the negligence or misconduct of the indemnified Party.

11. HAZARDOUS SUBSTANCES.

Lessor represents that it has no knowledge of any substance, chemical, or waste (collectively, the “Substances”) on the Site that are identified as hazardous, toxic, or dangerous under any applicable federal, state, or local law, or regulation.

12. TERMINATION.

Lessee shall have the right to terminate this Lease at any time without further liability if Lessee cannot obtain all certificates, permits, licenses or other approvals required from any governmental authority and/or any easements required from any third party to operate the communications facility.

13. TAXES.

Lessee will be responsible for payment of any personal property and other taxes assessed on, or any portion of taxes attributable to, the Site. Lessor shall pay when due all real property taxes and other fees and assessments attributable to the Site.

14. LESSOR PROTECTION.

Lessor Protection provisions apply as stated in the Lease. Casualty notice period: days.

15. INSURANCE.

Lessee shall maintain, at its sole cost during the term of this Lease, commercial general liability insurance insuring Lessee and Lessor against liability for personal injury, death, or damage to personal property arising out of the use of the Site by Lessee. The insurance shall provide coverage in an amount not less than Dollars ($ ) for property damage.

16. CONDEMNATION.

In the event that all or substantially all of Lessor’s land on which the Site is located is condemned by an authorized governmental or quasi-governmental authority, Lessee may terminate this Lease on the date of the taking and each Party shall have the right to maintain their own respective actions against the condemning authority for their respective damages.

17. STRUCTURAL MODIFICATIONS.

If it is necessary to increase the height of an existing structure or a structural analysis determines that structural modifications are required for the installation of Lessee’s equipment, Lessee shall have the right to perform the modifications at its sole expense.

18. SUBORDINATION AND NON-DISTURBANCE.

If this Lease is subordinate to any mortgage and/or land contract by Lessor, the mortgagee and/or vendor shall recognize the validity of this Lease in the event of foreclosure and the right of Lessee to remain in occupancy and have access to the Site as long as Lessee is not in default of its obligations under this Lease.

19. COMPLIANCE WITH LAWS.

Lessor represents that the Property (including, without limitation, the Site) and all improvements are in compliance with all building, life/safety, disability and other laws, codes, and regulations of any governmental or quasi-governmental authority.

20. QUIET ENJOYMENT.

Lessee, on paying the rent, shall peaceably and quietly have, hold, and enjoy the exclusive occupancy of the Site. Lessor shall not cause or permit any use of Lessor’s Property or the Site which interferes with or impairs the quality of the communications services being rendered by Lessee from the Site.

21. WARRANTIES.

Lessor represents and warrants that Lessor has full authority to enter into and execute this Lease. If the Site is held in a trust, the Trustee must execute this Lease in addition to any beneficiary.

22. FORCE MAJEURE.

If Lessee is prevented from or delayed in commencing, continuing, or resuming operations, or complying with the express or implied obligations created by this Lease, by circumstances not reasonably within Lessee’s control, this Lease shall not terminate and Lessee shall not be liable in damages so long as the circumstances continue.

23. PROPORTIONATE REDUCTION.

If this Lease covers less than the entire undivided interest in the Property, then the monies, rents, and any extension payments provided for in this Lease shall be paid to Lessor only in the proportion which the Lessor’s interest in the Property covered by this Lease bears to the entire undivided interest in the Property.

24. LESSEE NON-COMPLIANCE.

If Lessor considers that Lessee has not complied with all its obligations, Lessor shall give written notice to Lessee specifically describing Lessee’s non-compliance. Lessee shall have days from receipt of the notice to commence corrective actions.

25. MISCELLANEOUS.

The terms, covenants, and conditions of this Lease shall extend to, bind, and inure to the benefit of Lessor and Lessee, their respective heirs, successors, personal representatives, and assigns. The prevailing Party in any action or proceeding in court to enforce the terms of this Lease shall be entitled to receive its reasonable attorneys’ fees and other reasonable enforcement costs and expenses from the non-prevailing Party.

Lessor

Lessee

(Acknowledgments)

Exhibit “A”: Description of the Property.

Exhibit “B”: Description of Easements.

Enter text✕

What the Solar Services and Site Lease Agreement Is

A Solar Services and Site Lease Agreement is a contract between a solar developer or operator and a landowner or property manager that grants site access for installation, operation, and maintenance of solar equipment while documenting payments, term, and responsibilities. The agreement typically defines the leased premises, permitted uses, construction and commissioning milestones, access for inspection and repairs, insurance and indemnity obligations, and processes for regulatory compliance and interconnection. It also clarifies ownership of equipment, decommissioning obligations, and remedies for breach to protect both parties over the lease term.

Why a Clear Agreement Matters for Site Hosts and Developers

A well-drafted Solar Services and Site Lease Agreement allocates risk, secures long-term site access, and documents compensation and maintenance responsibilities so both parties understand operational, tax, and liability consequences under state and federal law.

Why a Clear Agreement Matters for Site Hosts and Developers

Who Commonly Uses This Agreement

Typical users include solar project developers, landowners, commercial property owners, municipal authorities, and legal or real estate professionals needing clear site and service terms.

  • Solar developers and operators — negotiate site control, equipment ownership, and interconnection responsibilities.
  • Private landowners and landlords — secure rent, access windows, and decommissioning obligations for leased property.
  • Municipalities and utilities — manage public site terms, permitting coordination, and insurance requirements.

The document is suited for anyone leasing land or roof space for solar generation and for developers who must document rights, obligations, and performance milestones.

Key Signatory Roles and Who Should Review

Project Owner / Developer

Typically signs to secure site control and confirm obligations for installation, operation, and maintenance. Legal and commercial teams should review indemnity, performance milestones, and assignment clauses to protect investor and lender interests.

Landowner / Host

Signs to grant a leasehold interest and access rights. Landowners should have counsel check title, easements, insurance, rent terms, and decommissioning language to avoid unexpected liabilities or restrictions.

Essential Clauses in a Professional Solar Services and Site Lease Agreement

A complete agreement organizes commercial terms, site control, operational responsibilities, and exit obligations so the project can be built and operated without ambiguity.

Premises Description

Legal description and precise exhibit showing parcel, roof area, or fenced boundary with GPS coordinates and plan view to avoid later disputes.

Term and Options

Initial lease term, extension options, early termination rights, and notice periods including any construction or commercial operation date triggers.

Consideration

Rent, revenue share, or other payments including escalation, payment frequency, and tax treatment of payments for both parties.

Access and Operations

Rights for installation, maintenance, meter access, vegetation control, and restrictions on other site uses during the lease term.

Permits and Compliance

Allocation of responsibility for permits, interconnection applications, environmental compliance, and who bears delay risk or costs.

Decommissioning

Removal standards, bond or security requirements, restoration obligations, timeline, and cost recovery mechanisms.

Step-by-Step: Completing the Agreement

Follow these steps in order to prepare, review, and execute a clean Solar Services and Site Lease Agreement.

  • 01
    Assemble documents: Gather title search, site plan, and permits before drafting.
  • 02
    Draft terms: Insert commercial terms, milestones, and exhibits accurately.
  • 03
    Legal review: Have counsel review liability, tax, and assignment clauses.
  • 04
    Execute and record: Sign, notarize if required, and record only where applicable.

How to Configure an Electronic Signing Workflow

Configure signing order, authentication, and document storage to reflect roles and compliance needs before sending the agreement for signatures.

Field Configuration
Signer Order Set owner or host to sign first or last according to negotiation sequence.
Authentication Use email link or stronger methods like SMS code or KBA for higher assurance.
Conditional Fields Show or hide insurance clauses depending on party type via conditional logic.
Retention Choose secure storage with exportable audit trail and PDF/A retention options.

Typical Online Signing Flow for Lease Agreements

An online signing flow reduces turnaround time and preserves an audit trail; plan each step to match legal and operational checkpoints.

  • Upload Document: Sender uploads signed draft and attaches exhibits.
  • Place Fields: Add signature, initials, date, and checkboxes for attestations.
  • Send for Signature: Choose signer order and include authentication method.
  • Certificate Generated: System records timestamps, IP, and completion audit trail.

Platform and Integration Considerations

Confirm the eSignature platform supports required authentication, audit trails, and integrations with your document storage or ERP systems.

  • Integrations: Supports CRM, NetSuite, or cloud storage integrations.
  • File Formats: Accepts PDF, DOCX and exports signed PDF/A.
  • Authentication: Offers email, SMS, KBA, or SSO options.

Security and Compliance Elements to Check

Encryption: TLS 1.2/1.3 in transit; AES-256 at rest
Audit Trail: Timestamped events and signer IP
ESIGN / UETA: Meets ESIGN and UETA requirements
HIPAA: BAA available for PHI workflows
21 CFR Part 11: Compliant for FDA-regulated records
Access Controls: Role-based permissions and SSO

Penalties and Risks of Errors or Missing Steps

Invalid Description: Ambiguous premises may void specific site rights
Missing Permits: Construction without permits risks fines
Insurance Gaps: Inadequate coverage exposes parties to liability
Lien Exposure: Contractor liens may encumber property
Incorrect Signatory: Unauthorized signature can render agreement voidable
Recording Errors: Improper recording can affect priority and notice

Common Preparation Pitfalls to Avoid

  • Using general language for the leased area rather than a precise legal description leads to costly boundary disputes during development.
  • Failing to specify which party secures interconnection or permitting can shift unexpected costs and schedule risk to the wrong party.
  • Neglecting to include decommissioning standards and security for future removal may result in disagreements and increased end-of-term costs.
  • Omitting explicit assignment and mortgagee consent provisions can block financing or transfer of project interests to lenders.

Key Dates and Notice Periods to Include

Specify firm dates and notice windows so obligations and remedies are triggered predictably throughout construction and operations.

Effective Date:

Date when lease rights and obligations begin; use MM/DD/YYYY format

Commencement / COD:

Commercial operation date or rent commencement date and any testing period

Maintenance Window:

Regular access times and emergency access procedures with advance notice requirements

Cure Period:

Notice to cure defaults, typically 30–90 days depending on breach type

Early Termination Notice:

Notice period and cancellation fees if early termination is allowed

Project Milestones from Negotiation to Commissioning

A sequential timeline helps parties track obligations from contract signing through site commissioning and handover.

01

Negotiation and Signing

Finalize commercial terms, exhibits, and signatures to establish site control.

02

Permitting and Approvals

Obtain building, electrical, and interconnection permits required for construction.

03

Construction and Installation

Install equipment, complete inspections, and satisfy safety and testing requirements.

04

Commissioning and Handover

Achieve commercial operation, document functional tests, and begin regular operations.

Comparing eSignature Vendors for Solar Lease Execution

Vendor pricing and features vary; the table below shows starting prices and select capabilities that commonly matter for executing Solar Services and Site Lease Agreements.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies by plan Varies by plan Varies by plan

Real-World Scenarios Where This Agreement Is Used

Typical case studies show how terms are tailored for ground-mounted, rooftop, and community solar projects.

Community Solar Project

A town leases municipal land for a 5 MW project to a developer

  • Developer funds interconnection and pays annual rent
  • Parties included decommissioning bond and municipal access rights to protect public interests and future land use.

Retail Rooftop Lease

A retailer grants roof space for a 500 kW system with revenue share

  • Landlord requires limited access windows and proof of insurance
  • Agreement included tenant estoppel, structural report, and a clear maintenance schedule to avoid business disruption.

Practical Tips for Accurate and Efficient Completion

Adopt these practices to reduce errors and speed execution when preparing lease and service agreements.

Use Precise Exhibits
Attach survey-grade site plans and label exhibits consistently to prevent ambiguity during permitting or handover.
Confirm Authority
Obtain corporate resolutions or landowner signatures verifying the signatory is authorized to bind the party.
Standardize Clauses
Use company-approved templates with standard indemnity, insurance, and decommissioning language to ease negotiation.
Preserve Audit Trails
Save signed PDFs with complete metadata and certificate of completion for future disputes or financing needs.

Frequently Asked Questions and Practical Answers

Answers to common execution, enforceability, and signing questions for Solar Services and Site Lease Agreements.


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