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Florida Summons/Notice to Appear for Pretrial Conference

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SUMMONS / NOTICE TO APPEAR FOR PRETRIAL CONFERENCE

CLK/CT 389 REV. 9/98

IN THE COUNTY COURT IN AND FOR COUNTY, FLORIDA

DIVISION

CIVIL

OTHER

SUMMONS/NOTICE TO APPEAR

FOR PRETRIAL CONFERENCE

(File in Quadruplicate)

CASE NUMBER

PLAINTIFF(S)

VS. DEFENDANT(S)

SERVICE

DEFENDANT(S) TO BE SERVED AT:

STATE OF FLORIDA

NOTICE TO PLAINTIFF(S) AND DEFENDANT(S)

YOU ARE HEREBY NOTIFIED to appear in person or by attorney at:

, 20 , at .M., for a pretrial conference before a Judge of this Court. Section #

IMPORTANT - READ CAREFULLY

THE CASE WILL NO BE TRIED AT THAT TIME/DO NOT BRING WITNESS

APPEAR IN PERSON OR BY ATTORNEY

The defendant(s) must appear in court on the date specified in order to avoid a default judgment. The plaintiff(s) must appear to avoid having the case dismissed for lack of prosecution. A written MOTION or ANSWER to the court by the plaintiff(s) or the defendant(s) shall not excuse the personal appearance of a party or its attorney in the PRETRIAL CONFERENCE. The date and time of the pretrial conference CANNOT be rescheduled without good cause and prior court approval.

The purpose of the pretrial conference is to record your appearance, to enable the court to determine the nature of the case, and to set the case for trial if the case cannot be resolved at the pretrial conference. You or your attorney should be prepared to confer with the court and to explain briefly the nature of your dispute, state what efforts have been made to settle the dispute, exhibit any documents necessary to prove the case, state the names and addresses of your witnesses, stipulate to the facts that will require no proof and will expedite the trial, and estimate how long it will take to try the case.

If you admit the claim, but desire additional time to pay, you must come and state the circumstances to the court. The court may or may not approve a payment plan and withhold judgment or execution or levy.

IMPORTANT: SEE REVERSE


RIGHT TO VENUE. THE LAW GIVES THE PERSON OR COMPANY WHO HAS SUED YOU THE RIGHT TO FILE SUIT IN ANY ONE OF SEVERAL PLACES AS LISTED BELOW. HOWEVER, IF YOU HAVE BEEN SUED IN ANY PLACE OTHER THAN ONE OF THESE PLACES, YOU, AS THE DEFENDANT, HAVE THE RIGHT TO REQUEST THAT THE CASE BE MOVED TO PROPER LOCATION OR VENUE. A PROPER LOCATION OR VENUE MAY BE ONE OF THE FOLLOWING:

1. WHERE THE CONTACT WAS ENTERED INTO;

2. IF THE SUIT IS ON UNSECURED PROMISSORY NOTE, WHERE THE NOTE IS SIGNED OR WHERE THE MAKER RESIDES.

3. IF THE SUIT IS TO RECOVER PROPERTY OR TO FORECLOSE A LIEN, WHERE THE PROPERTY IS LOCATED;

4. WHERE THE EVENT GIVING RISE TO THE SUIT OCCURRED;

5. WHERE ANY ONE OR MORE OF THE DEFENDANTS SUED RESIDE;

6. ANY LOCATION AGREED TO IN A CONTRACT.

7. IN ANY ACTION FOR MONEY DUE, IF THERE IS NO AGREEMENT AS TO WHERE SUIT MAY BE FILED, WHERE PAYMENT IS TO BE MADE.

IF YOU, AS THE DEFENDANT(S) BELIEVE THAT PLAINTIFF(S) HAS/HAVE NOT SUED IN ONE OF THESE CORRECT PLACES, YOU MUST APPEAR ON YOUR COURT DATE AND ORALLY REQUEST A TRANSFER OR YOU MUST FILE A WRITTEN REQUEST FOR TRANSFER, IN AFFIDAVIT FORM (SWORN TO UNDER OATH) WITH THE COURT 7 DAYS PRIOR TO YOUR FIRST COURT DATE AND SEND A COPY TO THE PLAINTIFF(S) ATTORNEY, IF ANY. A COPY OF THE STATEMENT OF CLAIM SHALL BE SERVED WITH THIS SUMMONS.

___________________

CLERK OF COURTS

By:

DEPUTY CLERK

DATE

COPY Mailed

Hand-Delivered

TO Plaintiff

Attorney

Sheriff

Process Server

COURT

SEAL

FILED BY:

ADDRESS:

TELEPHONE:

AMERICANS WITH DISABILITIES ACT OF 1990

IF YOU ARE A PERSON WITH A DISABILITY WHO NEEDS ANY ACCOMMODATION TO PARTICIPATE IN THIS PROCEEDING, YOU ARE ENTITLED, AT NO COST TO YOU, TO THE PROVISION OF CERTAIN ASSISTANCE. PLEASE CONTACT THE COUNTY COURT'S ADA COORDINATOR AT 73 WEST FLAGLER STREET, SUITE 1600, MIAMI, FLORIDA 33130, TELEPHONE NUMBERS (305) 375-2006 FOR VOICE, (305) 375-2007 FOR TDD AND (305) 350-6205 FOR FAX, WITHIN TWO (2) WORKING DAYS OF YOUR RECEIPT OF THIS DOCUMENT. TDD USERS MAY ALSO CALL 1-800-955-8771, FOR THE FLORIDA RELAY SERVICE.

IMPORTANT—SEE REVERSE

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What the Florida Summons/Notice to Appear for Pretrial Conference Is

The Florida Summons/Notice to Appear for Pretrial Conference is a court-issued or party-served notice that sets the date, time, and location for a pretrial conference in a civil case. It informs parties and counsel of procedural requirements, deadlines for filings or disclosures, and any issues the court expects to address during the conference. The notice may be generated by a party and filed with the clerk or issued directly by the court; accuracy in party names, case number, and scheduling details is essential to avoid delays or contested service.

Why this notice matters in your Florida civil case

A correct pretrial conference notice organizes litigation milestones, gives opposing parties formal notice of scheduled matters, and helps courts manage calendars efficiently. Properly completed notices reduce the risk of default rulings, scheduling conflicts, and repeated motions.

Why this notice matters in your Florida civil case

Who prepares and relies on this pretrial conference notice

Parties and their counsel typically prepare, file, and serve the notice to ensure all participants receive timely information about the conference.

  • Plaintiff's counsel — prepares and files notice, confirms hearing logistics and required disclosures.
  • Defendant or defense counsel — verifies scheduling, files responses or motions in advance of the conference.
  • Self-represented parties and clerks — receive notice, arrange service, and maintain court calendar accuracy.

Clerks, mediators, and judges use the notice to confirm attendance, set deadlines, and manage the case calendar.

Step-by-step: completing the pretrial conference notice

Follow a clear sequence when preparing the notice to ensure accurate filing, proper service, and compliance with court rules.

  • 01
    Identify Case: Enter full case number and party names.
  • 02
    Schedule: Confirm date, time, and division with the clerk.
  • 03
    File: File or submit per local e-filing rules.
  • 04
    Serve: Serve all parties and file proof of service.

How the notice moves through court and parties

The administrative and service flow ensures the court and opposing parties receive timely notice and documentation before the scheduled conference.

  • Prepare Notice: Draft with accurate case and scheduling details.
  • File with Clerk: Submit via e‑filing or in-person clerk's office.
  • Serve Parties: Serve all counsel and self-represented parties per local rules.
  • Confirm Record: File proof of service and any required pre-conference filings.

Configuring an online workflow for the notice

Set up an efficient e-filing and notification workflow to reduce manual steps and keep a reliable audit trail.

Field Mapping Map case number, party names, and dates to template fields.
E-filing Portal Integrate your document with the court's e-filing system where available.
Signer Authentication Configure signer identity checks for attorneys or agents.
Template Library Use a reusable notice template to standardize submissions.
Notifications Enable automatic email confirmations and calendar attachments.

Technical considerations for digital completion and delivery

Ensure your platform supports required file formats, secure transmission, and record retention for court and opposing parties.

  • File Formats: PDF or PDF/A preferred by many courts.
  • Integrations: Works with Google Workspace and NetSuite integrations.
  • Audit Trail: Capture timestamps, IP, and signer identity.

Typical deadlines and time expectations

Timelines vary by court; observe local rules and calendar notices to avoid defaults or late filings.

Service Timing:

Serve opposing parties with adequate advance notice per local rule.

Proof of Service:

File proof of service before or on the pretrial conference date.

Response Period:

Allow time for responses and pre-conference motions per applicable rule.

Filing Cutoffs:

Adhere to motion and exhibit filing deadlines set by the court.

Court Processing:

Clerk processing times vary; electronic filings often post faster than paper.

Key milestones from notice to court order

A typical milestone sequence tracks notice issuance, service, conference, and the court's subsequent scheduling or orders.

01

Notice Issued

Party files or court issues the pretrial notice and sets the date.

02

Service Completed

All required parties are served and proof is prepared.

03

Pretrial Conference

Parties attend, discuss settlement, narrow issues, and set trial schedule.

04

Court Orders

Judge issues scheduling orders, rulings, or deadlines after conference.

Security and compliance features to consider

Encryption: TLS 1.2/1.3 in transit, AES-256 at rest
Audit Trail: Timestamps, IPs, and action history retained
HIPAA: BAA available for protected health information
ESIGN / UETA: Compliant with U.S. e-signature laws
Access Controls: Role-based permissions and SSO support
Formats: Export signed records in PDF or DOCX

Common preparation mistakes to avoid

  • Entering an incorrect case number that prevents the clerk from matching filings to the docket, causing delays or rejection.
  • Using inconsistent party names across filings or service documents, which can create disputes about who received proper notice.
  • Scheduling the conference without confirming courtroom or remote link availability, resulting in adjournment or missed appearance.
  • Failing to file proof of service promptly, leading the court to question whether parties had actual notice.

Consequences of incorrect or untimely notices

Failure to Appear: Case may proceed in absence
Improper Service: Summons void, hearing delayed
Missed Deadline: Default judgments or sanctions
Wrong Venue: Motion to dismiss or transfer
Unsigned Notice: Court may reject filing
Incomplete Record: Additional hearings or costs

Practical examples: notice usage in common scenarios

These scenarios show typical contexts where a pretrial conference notice resolves scheduling and disclosure tasks before trial.

Civil Case Example

A plaintiff files a pretrial notice to set a management conference and exchange exhibits.

  • Parties file witness lists two weeks before the conference.
  • The court narrows disputed issues, sets trial dates, and issues a scheduling order that reduces surprise evidence at trial and limits continuances.

Small Claims Example

A defendant requests a pretrial conference to discuss settlement and evidence exchange.

  • The parties exchange basic documents in advance.
  • The conference results in a mediated agreement or a shortened trial calendar, saving time and avoiding the need for lengthy hearings.

Typical signatories and their responsibilities

Plaintiff's Attorney

The attorney prepares and files the notice, ensures service compliance, and coordinates exhibits and witness lists; they certify accuracy and meet court scheduling requirements on behalf of the plaintiff.

Self-Represented Litigant

A pro se party prepares or receives the notice, must follow service rules, and is responsible for timely filing of responses, disclosure materials, and proof of service without attorney assistance.

eSignature vendor pricing and capability snapshot for notice workflows

Compare common vendor price points and capabilities relevant to signing and distributing pretrial notices; signNow is listed first per vendor ordering rules.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day trial Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No envelope cap 100 envelopes/user/year Varies by plan Varies by plan Varies by plan

Frequently asked questions about notices and e-submission

Answers to common questions about e-signing, service, and court acceptance of pretrial conference notices in Florida.


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