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Texas Bylaws

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BY-LAWS OF TEXAS PROFESSIONAL CORPORATION

SAMPLE BY-LAWS

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ARTICLE I. NAME AND LOCATION

SECTION 1. The name of this corporation shall be .

SECTION 2. The Principal office of the corporation in the State of Texas shall be , , Texas, and its initial registered office in the State of Texas shall be , Texas.

The corporation may have such other offices, either within or without the State of Texas as the Board of Directors may designate or as the business of the corporation may require from time to time.

ARTICLE II. SHAREHOLDERS

SECTION 1. Annual Meeting. The annual meeting of the shareholders shall be held on in each year, beginning with the year at the time designated by the Board of Directors.

SECTION 2. Special Meeting. Special meetings of the shareholders may be called by resolution of the Board of Directors or by the President at the request of the holders of not less than a majority of all outstanding shares entitled to vote.

SECTION 3. Place of Meeting. The Board of Directors may designate any place, either within or without the State of Texas unless otherwise prescribed by statute as the place of meeting for any annual meeting or for any special meeting of shareholders.

SECTION 4. Notice of Meeting. Written or printed notice stating the place, day and hour of the meeting shall be delivered not less than ten (10) nor more than sixty (60) days before the date of the meeting.

SECTION 5. Closing of Transfer Books or Fixing of Record Date. The Board of Directors may provide that the stock transfer books shall be closed for a stated period but not to exceed seventy (70) days.

SECTION 6. Shareholders' List. After fixing a record date, the officer or agent having charge of the share ledger shall prepare an alphabetical list of all persons entitled to notice and to represent shares at such meeting.

SECTION 7. Quorum. A majority of the outstanding shares entitled to vote, represented in person or by proxy, shall constitute a quorum at a meeting of shareholders.

SECTION 8. Proxies. At all meetings of shareholders, a shareholder may vote by proxy executed in writing by the shareholder or by his duly authorized attorney-in-fact.

SECTION 9. Voting of Shares. Each outstanding share entitled to vote shall be entitled to one vote upon each matter submitted to a vote at a meeting of shareholders.

SECTION 10. Voting of Share by Certain Holders. No shares may be voted except by shareholders who are licensed to practice in the State of Texas.

SECTION 11. Informal Action by Shareholders. Any action required to be taken at a meeting of the shareholders may be taken without a meeting if a consent in writing is signed by all shareholders entitled to vote.

SECTION 12. Cumulative Voting. At each election for Directors every shareholder entitled to vote shall have the right to vote cumulatively.

ARTICLE III. BOARD OF DIRECTORS

SECTION 1. General Powers. The business and affairs of the corporation shall be managed by its Board of Directors except as otherwise herein provided.

SECTION 2. Number, Tenure and Qualifications. The number of Directors of the corporation shall be (). Each Director shall hold office until the next annual meeting of shareholders and until his successor shall have been elected and qualified.

Every Director shall be licensed to practice in the State of Texas.

SECTION 3. Regular Meetings. A regular meeting of the Board of Directors shall be held without other notice than this By-Law immediately after, and at the same place as the annual meeting of shareholders.

SECTION 4. Special Meetings. Special meetings of the Board of Directors may be called by or at the request of the President or any Director.

SECTION 5. Notice. Notice of any special meeting shall be given at least five (5) days previously thereto by notice personally given or mailed to each Director at his business address, or by telegram.

SECTION 6. Quorum. A majority of the number of Directors fixed by Section 2 of this Article III shall constitute a quorum for the transaction of business at any meeting of the Board of Directors.

SECTION 7. Manner of Acting. The act of the majority of the Directors present at a meeting at which a quorum is present shall be the act of the Board of Directors.

SECTION 8. Compensation. By resolution of the Board of Directors, the Directors may be paid their expenses and may be paid a fixed sum or a stated salary as Director.

SECTION 9. Presumption of Assent. A Director present at a meeting shall be presumed to have assented to the action taken unless his dissent is entered in the minutes.

SECTION 10. Informal Action by Board of Directors. Any action required to be taken at a meeting of the Directors may be taken without a meeting if a consent in writing is signed by each director.

ARTICLE IV. OFFICERS

SECTION 1. Number. The officers of the corporation shall be a , each of whom shall be elected by the Board of Directors.

SECTION 2. Election and Term of Office. The officers shall be elected annually by the Board of Directors at the first meeting after each annual meeting of the shareholders.

SECTION 3. Removal. Any officer or agent elected or appointed by the Board of Directors may be removed by the Board of Directors whenever in its judgment the best interest of the corporation would be served thereby.

SECTION 4. Vacancies. A vacancy in any office because of death, resignation, removal, disqualification or otherwise may be filled by the Board of Directors for the unexpired portion of the term.

SECTION 5. President. The President shall be the principal executive officer of the corporation and shall supervise and control all of the business and affairs of the corporation.

SECTION 6. Vice-President. In the absence of the President, a Vice-President shall perform the duties of the President.

SECTION 7. Secretary-Treasurer. The Secretary-Treasurer shall keep the minutes of meetings, be custodian of records and funds, and perform all duties incident to the office.

SECTION 8. Salaries. The salaries, compensation and other benefits, if any, of the officers shall be fixed from time to time by the Board of Directors.

ARTICLE V. CONTRACTS, LOANS, CHECKS AND DEPOSITS

SECTION 1. Contracts. The Board of Directors may authorize any officer, agent or agents to enter into any contract or execute and deliver any instrument in the name of and on behalf of the corporation.

SECTION 2. Loans. No loans shall be contracted on behalf of the corporation and no evidence of indebtedness shall be issued in its name unless authorized by a resolution of the Board of Directors.

SECTION 3. Checks, Drafts, etc. All checks, drafts, or other orders for the payment of money shall be signed by such officer or officers as determined by resolution of the Board of Directors.

SECTION 4. Deposits. All funds of the corporation not otherwise employed shall be deposited in such banks or depositories as the Board of Directors may select.

ARTICLE VI. CERTIFICATES FOR SHARES AND THEIR TRANSFER

SECTION 1. Certificates for Shares. Certificates representing shares shall be in such form as determined by the Board of Directors and signed by the President and Secretary.

SECTION 2. Transfer of Shares. Transfer of shares shall be made only on the stock transfer books of the corporation by the holder of record thereof or by his legal representative.

ARTICLE VII. FISCAL YEAR

The fiscal year of the corporation shall begin on the 1st day of January and end on the 31st day of December in each year.

ARTICLE VIII. DIVIDENDS

The Board of Directors may from time to time declare and pay dividends on its outstanding shares in the manner and upon the terms and conditions provided by law and its Certificate of Formation.

ARTICLE IX. SEAL

The Board of Directors shall provide a corporate seal which shall be circular in form and shall have inscribed thereon the name of the corporation and the state of incorporation and the words "Corporate Seal."

ARTICLE X. WAIVER OF NOTICE

Whenever any notice is required to be given to any shareholder or Director under these By-Laws or under the Certificate of Formation, a waiver thereof in writing, signed by the person entitled to such notice, shall be equivalent to the giving of such notice.

ARTICLE XI. AMENDMENTS

These By-Laws may be altered, amended or repealed and new By-Laws may be adopted by a majority vote of the Board of Directors or by a majority vote of the shareholders.

ARTICLE XII. ADDITIONAL PROVISIONS

In the event that any shareholder becomes disqualified to engage in the practice of in the State of Texas, that shareholder shall immediately sever all ties with and employment by the corporation.

The corporation shall at all times be subject to and in compliance with all applicable state and federal statutes, as well as all the rules and regulations of the State Bar of Texas and the Texas Supreme Court.

__________________________________

Signature

__________________________________

Date

END BY-LAWS

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What Texas Bylaws Are and why they matter

Texas bylaws are the internal governance rules adopted by a corporation, nonprofit, or association to define its purpose, director and officer roles, meeting procedures, voting thresholds, and amendment process. Unlike formation documents, bylaws are typically maintained internally rather than filed with the Texas Secretary of State. Well-drafted bylaws clarify decision authority, reduce disputes among directors and members, and create a written record that supports fiduciary compliance, consistent operations, and proper corporate formalities in Texas corporate governance.

Why precise bylaws benefit Texas organizations

Clear bylaws establish roles, voting rules, and amendment procedures so boards and members act consistently and document compliance with corporate formalities.

Why precise bylaws benefit Texas organizations

Who typically prepares and uses Texas bylaws

Common users include incorporators, corporate counsel, board secretaries, nonprofit executives, and company founders who need a written governance framework.

  • Board members and officers responsible for governance and meeting administration.
  • Corporate counsel and attorneys preparing or reviewing governance language for legal compliance.
  • Company founders and nonprofit leaders establishing initial or amended governance structures.

Proper distribution and consistent retention of bylaws help protect corporate acts, support audits, and preserve legal defenses if governance is challenged.

Stepwise process to create and adopt Texas bylaws

Follow a simple sequence from drafting to adoption so bylaws are enforceable and fully recorded in corporate minutes.

  • 01
    Gather Information: Collect certificate of formation, membership rules, and board preferences.
  • 02
    Draft Articles: Draft sections covering directors, officers, meetings, voting, and amendments.
  • 03
    Board Review: Circulate draft to directors or incorporators for legal review and edits.
  • 04
    Adopt and Record: Adopt by board resolution or member vote and file minutes in corporate records.

Configuring an online workflow to complete bylaws

Set up a digital workflow that supports multi-signer review, role-based signing, and secure recordkeeping.

Field Configuration
Document Upload Accept PDF or DOCX formats; convert to fillable PDF for fields.
Signer Roles Assign roles (board chair, secretary) and signing order.
Authentication Use email, SMS code, or stronger methods for signer verification.
Audit Trail Capture timestamps, IPs, and signer identity for each action.

Digital signing workflow for adopting bylaws

A standard e-signature flow ensures intent, attribution, and retention consistent with U.S. e-signature laws.

  • Upload Document: Import the finalized bylaws document.
  • Place Fields: Add signature, name, date, and initial fields for each signer.
  • Send to Signers: Distribute by email or secure link with role-based routing.
  • Capture Audit Trail: Store timestamps, IP, and authentication method for records.

Technical considerations for e-signing Texas bylaws

Ensure the signing platform supports legal e-signature requirements, secure storage, and integration with your record systems.

  • Integrations: Salesforce, NetSuite, Google Workspace
  • Document Formats: PDF, DOCX, HTML supported
  • Authentication Options: Email, SMS code, advanced 2FA

Essential sections to include in professional Texas bylaws

Well-structured bylaws reduce ambiguity; include clear articles covering governance, meetings, and amendment procedures tailored to your organization.

Purpose Clause

Describe the corporation's primary lawful purpose and any limitations. Clear purpose language helps align board actions and avoid mission drift over time.

Board Structure

Specify director number, qualifications, term lengths, and removal process. Explicit board structure prevents disputes when vacancies or conflicts arise.

Officers and Duties

List officer titles, appointment procedures, and authorities. Define signing authority for contracts and bank accounts to reduce operational risk.

Meetings and Notice

State notice periods, quorum requirements, virtual meeting rules, and minutes procedures. These details ensure actions are valid and defensible.

Voting and Proxies

Set voting thresholds, proxy rules, written consent allowances, and absentee voting procedures to prevent contested decisions.

Amendment Process

Explain how bylaws are amended, required votes, and whether board or member approval is necessary. Clear amendment rules protect governance stability.

Core information elements to record

Entity Name: Exact legal name
Adoption Date: MM/DD/YYYY format
Signatures: Signed by authorized officers
Meeting Minutes: Adoption resolution recorded
Version History: Track amendments and dates
Storage Location: Physical or secure digital

Key timing items to plan when adopting or amending bylaws

Track adoption, notice, and recordkeeping deadlines to ensure corporate acts are valid and evidence is preserved for audits or disputes.

Adoption Date:

Record exact adoption date in minutes and on bylaws.

Meeting Notice:

Provide notice per bylaws before board or member meetings.

Annual Review:

Schedule regular reviews, typically annually.

Amendment Recording:

File amendment and resolution in the corporate minute book immediately.

Retention Start:

Retention periods begin on creation or last effective date.

Consequences and legal risks from inadequate bylaws

Piercing Risk: Loss of corporate protections
Invalid Acts: Board actions may be challenged
Tax Exposure: IRS scrutiny or penalties
Member Disputes: Litigation and injunctive relief
Regulatory Noncompliance: Industry fines or sanctions
Recordkeeping Failures: Evidence unavailable in disputes

Common preparation mistakes to avoid

  • Using vague or contradictory language across articles that creates uncertainty about who has authority to act and when.
  • Failing to match the corporate name and registered agent details to the certificate of formation, which can complicate legal notices and filings.
  • Neglecting to record the board resolution or minutes that formally adopt the bylaws, weakening proof of valid adoption in disputes.
  • Permitting informal amendments without the required vote or documentation, resulting in ambiguous or unenforceable governance changes.

Practical drafting tips for clear, defensible bylaws

Apply consistent drafting, version control, and recordkeeping practices so bylaws remain a dependable governance source.

Align with Formation Documents
Ensure bylaws are consistent with the certificate of formation or articles of incorporation to avoid conflicts that undermine corporate acts.
Be Specific on Authority
Define signing authority, contracting limits, and who may bind the organization to reduce operational disputes.
Document Adoption Carefully
Record the adopting resolution and include minutes, a signed adoption page, and any supporting consents to prove valid enactment.
Maintain Version Control
Keep a clear amendment history with dates and signer names so each edition is traceable and auditable.

eSignature vendor comparison relevant to signing bylaws

Compare basic pricing and capabilities for common eSignature platforms used to sign and store bylaws; signNow is listed first per table convention.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
Envelope Cap No cap 100 envelopes/user/year Varies Varies Varies

Frequently asked questions about Texas bylaws and electronic signing

Answers to common questions about adoption, electronic signatures, notarization, and recordkeeping for bylaws in Texas.


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