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Texas Park and Wildlife Department TPWD Lease Form

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Termination of Lease as to Part of Lands

Form 1.

At the end of the primary term of this lease, each then producing well, producing oil and/or gas in paying quantities, shall hold acreage out of the leasehold estate included in units as set by the applicable spacing rules. Any land not so held by production at the end of the primary term of this lease shall revert to Lessor free and clear of the terms of this lease, with the exception that in the event Lessee is at the end of the primary term engaged in drilling or deepening a well on the land, the entire lease shall remain in force and effect so long as continuous drilling operations are being carried on upon the property, and the continuous drilling operations shall be construed to mean that no more than one hundred twenty (120) days shall elapse between the completion or abandonment of a dry hole of any oil and/or gas well and the commencement of operations for the drilling or deepening of a subsequent well. When the primary term has expired, or if there is then in process drilling or deepening operations, then when the continuous drilling operations expire, Lessee shall have thirty (30) days time in which to execute and furnish to Lessor a recordable release of any land not held under this lease.

Form 2.

On expiration of the primary term of this lease, it shall terminate as to all acreage with the exception of acres around each producing oil well then situated on the leased premises and that portion of the premises which shall have been designated as its proration unit in accordance with the applicable rules and regulations.

Form 3.

In the event only a part of the land covered by this lease is pooled or unitized under the provisions of this lease with other land or lands so as to form a consolidated pool or unit, any operations on or production from the pool or unit will maintain this lease in force only as to that part of the property which is included within the pool or unit, never to exceed 80 acres for an oil well and 640 acres for a gas well. At the end of the primary term, a portion of the land covered by this lease and not all of the land covered by this lease shall be included in any pool or unit, then this lease shall automatically terminate as to that part of the property which is located outside of any pool or unit on which there is no drilling or reworking operations or production of oil, gas or other liquid hydrocarbons.

Form 4.

On expiration of the primary term of this lease, provided that one test well has been drilled or provided that production has been established on the land or any tract in which this lands has been included and pooled in a producing unit, this lease shall be extended in full force and effect so long as the Lessee continues to drill one test well per lease year until the property has been fully developed according to the spacing rules. Should Lessee fail to carry out additional drilling as provided after the end of the primary term, then this lease shall cease and terminate as to all acreage with the exception of 40 acres around each producing oil well then situated on the leased premises and that portion of the premises which shall have theretofore been designated as its proration unit in accordance with the applicable rules and regulations. The date of the termination shall be the lease anniversary date that Lessee fails to commence operations for the drilling of any test well required to be commenced by reason of the provisions of this paragraph.

Form 5.

years beyond the end of the primary term of this lease, it will terminate as to all lands, save and except for proration spacing or production units allocated to each oil and/or gas well located on the lands or on lands pooled therewith which is then capable of producing in paying quantities.

Form 6.

Should the Lessee fail to drill at least wells during the primary term, this lease shall automatically terminate as to all acreage except the acreage designated for each well drilled, unless the Lessee is drilling at the end of the primary term. If the Lessee is drilling at that time, this lease shall not terminate as to any acreage, provided the well being drilled at that time will make a total of two wells drilled on the lease or if the well being drilled at that time is the first well and a second well is started within 90 days from the completion of the first well.

Form 7.

If, at the expiration of the primary term, a portion or portions of the land are pooled or unitized with other land so as to form a pooled unit or units, this lease may be maintained by operations or productions only as to the land included in the unit or units. Each unit shall contain the number of acres prescribed by the permanent field rules for the field in which the well or wells are located.

Form 8.

On the expiration of the primary term of this lease, this lease shall terminate as to all acreage with the exception of all wells producing from the surface to a subsurface depth of 3,000 feet to hold 40 acres each, and all wells producing from depths below 3,000 feet to hold 80 acres each.

A. If this lease is being maintained by production at the end of years after the termination of the primary term, then on that date, this lease shall automatically terminate as to all acreage except the acreage not to exceed forth (40) acres around each oil well producing in paying quantities or an oil well on which reworking operations are being conducted, an acreage not to exceed three hundred twenty (320) acres around each gas well producing in paying quantities, or a gas well on which reworking operations are being conducted. The acreage to be retained around each well (the “retained acreage”) shall be as nearly in the form of a square as is practicable and shall be accurately described by metes and bounds in a recordable release of all acreage other than the retained acreage.

B. If, at the end of years after the end of the primary term, this lease is being maintained by production as to “retained acreage” as provided above, then at such time, and from time to time thereafter, Lessor shall have the right, subject to the conditions set forth in this paragraph to request and obtain a release of this lease as to the deep horizons (as “deep horizons” are defined) under any one or more of the blocks of retained acreage. The “deep horizons” shall be horizons below a depth equal to 100 feet below the deepest well perpetuating this lease for the particular retained acreage block for which the release is requested. As a condition to such right to obtain a release of the deep horizons under any particular retained acreage block (“release acreage”), Lessor must have received, prior to requesting such release, a bona fide written proposal from a third party containing, (1) a firm offer to buy an oil and gas lease from Lessor covering the deep horizons under the release acreage; and (2) a firm commitment form such third party to commence within six (6) months from the granting of the proposed new lease, operations for the drilling of a well at a location on the release acreage to a specified depth within the deep horizons unless heaving shale, salt water flow, granite, or other impenetrable formation or condition is first incurred. Within thirty (30) days after receipt of Lessor’s request for such a release, accompanied by a copy of the offer, Lessee shall elect to either, (1) furnish a release of the acreage, or, (2) firmly commit to meet in all respect (except the payment of any proposed bonus as to lands within the release acreage) the third party proposal to buy an oil and gas lease and drill a well, and shall firmly commit to drill the well at a location of Lessee’s choosing on the release acreage to the proposed depth within six (6) months from the election, unless heaving shale, salt water flow, granite, or other impenetrable formation or condition is first met.

Form 9.

This lease shall terminate at the expiration of the primary term as to all acreage which is not included in a producing unit, unless the acreage is included in a unit on which actual drilling operations are being conducted.

Lessor Name:

Property Address:

Effective Date:

Lease Anniversary Date:

Additional Notes:

Signature of Lessor:

Date:

Enter text✕

Overview of the TPWD Lease Form

The Texas Park and Wildlife Department TPWD Lease Form is the state agency’s standard agreement used to grant temporary or long-term use of TPWD-managed lands, facilities, or resources. Typical uses include recreational leases, agricultural grazing permits, commercial concessions, research access, and special event occupancy. The form defines the lessee, permitted uses, term dates, fees or rent, maintenance responsibilities, insurance and indemnity requirements, and termination conditions. It documents agency approval and creates enforceable rights and obligations under Texas law and the agency’s internal rules.

Why the TPWD Lease Form Matters

Using the official TPWD Lease Form ensures consistent terms, clarifies permitted uses, and documents risk allocation between TPWD and the lessee. The form supports enforceability, fee collection, and regulatory compliance for activities on state-managed resources.

Why the TPWD Lease Form Matters

Who typically completes or signs this form

TPWD staff, commercial lessees, recreational users, and third-party contractors commonly interact with the TPWD Lease Form; each party has different responsibilities when completing and signing.

  • TPWD land or program manager responsible for preparing and approving lease terms, fees, and site conditions.
  • Commercial lessees such as concession operators or guide services who enter into multi-year use agreements.
  • Individual or organizational recreational users and researchers applying for short-term or project-specific access.

Identifying the correct signer and collecting required attachments reduces processing delays and protects both the agency and the lessee.

Primary signer roles and guidance

TPWD Official

Agency representative with delegated authority should sign using their printed name, title, and agency affiliation. Their signature confirms compliance with TPWD rules and authorizes the lease under state policy; internal delegation documents should be available on request.

Lessee Representative

Individual signing for a business must be authorized to bind the entity; include the signer’s title and legal entity name. If signing as an individual, use the full legal name matching government ID to avoid identity or enforcement issues.

Step-by-step: completing the TPWD Lease Form

Follow these sequential steps to prepare, review, and finalize the TPWD Lease Form for submission and agency approval.

  • 01
    Gather documents: Collect IDs, entity formation documents, insurance certificates, and site maps.
  • 02
    Populate form: Enter accurate names, dates, property ID, rent, and scope of permitted use.
  • 03
    Review terms: Confirm indemnity, maintenance, and termination clauses with legal or program staff.
  • 04
    Sign and submit: Obtain authorized signatures and deliver to TPWD per agency instructions.

Frequently asked questions and troubleshooting

Answers to common questions about completing, signing, and submitting the TPWD Lease Form, and how to avoid processing delays.


Need help? Contact support

Key information and compliance elements to include

Lessee ID: Driver’s license or EIN
Property Identifier: TPWD tract or asset ID
Term Dates: Start and end dates
Payment Terms: Amount and due dates
Insurance: Coverage types and limits
Signatures: Authorized signer details

Penalties and risks of incorrect or incomplete forms

Invalid Lease: Enforceability risk
Late Fees: Financial penalties
Void Assignment: Unauthorized transfers risk
Insurance Gaps: Liability exposure
Permit Revocation: Loss of access
Tax Consequences: Reporting or withholding

Common mistakes to avoid

  • Entering an incorrect lessee name or using an informal trade name that does not match legal registration leads to payment and enforcement problems.
  • Failing to attach required insurance certificates or listing incorrect coverage dates can delay approval or leave TPWD exposed to liability.
  • Using ambiguous descriptions of permitted uses (for example, 'commercial use') without specifics on scope and hours creates enforcement disputes.
  • Neglecting to confirm signer authority for an entity (resolution or officer authorization) may render the lease unenforceable against the organization.

Typical submission and approval flow

A concise view of the operational steps from form completion to final agency execution and record retention.

  • Prepare: Complete form and gather attachments.
  • Submit: Send to TPWD program contact or upload to portal.
  • Review: TPWD reviews terms, insurance, and site details.
  • Execute: Authorized signatures recorded and copy returned.

Core components of a professional TPWD Lease Form

A complete TPWD Lease Form should clearly allocate rights, responsibilities, finances, operational limits, and dispute-resolution procedures to reduce ambiguity and support enforcement.

Parties

Identifies TPWD unit and lessee with full legal names, contact information, and signer authority, ensuring the correct entities are bound by the lease.

Premises

Precisely describes the leased area by TPWD tract number, legal description, or map exhibit so there is no dispute about the physical area covered.

Permitted Uses

Specifies allowed activities, seasonal or time-of-day limits, and any prohibited behaviors to protect natural resources and public safety.

Financial Terms

Details rent or fees, deposit requirements, payment schedule, refund conditions, and remedies for nonpayment to minimize collection issues.

Insurance and Indemnity

Sets minimum insurance types and limits and indemnity obligations to allocate risk and satisfy TPWD’s liability management policies.

Termination and Remedies

Explains breach consequences, cure periods, early termination rights, and restoration obligations to enable predictable enforcement.

Configuring digital workflows for TPWD leases

When using a digital signing workflow, configure fields and routing to match the agency’s approval steps and attachment requirements.

Field Configuration
Signature Block Require name, title, date fields
Attachment Require insurance and ID uploads
Routing TPWD reviewer then lessee
Notifications Email alerts at each step

Digital signing and technical requirements

Use an eSignature solution that complies with ESIGN and UETA, supports audit trails, and can store a tamper-evident PDF copy for retention.

  • Authentication: Email link, SMS code, or stronger MFA
  • Document Formats: PDF and Word DOCX supported
  • Integrations: Connectors to cloud storage and agency systems

Key timelines and expected processing times

Typical deadlines and processing expectations for different lease types; complex commercial agreements require additional review time.

Short-term permits:

Processing often within 3–10 business days for routine recreational permits

Commercial leases:

May require 4–12 weeks for environmental, legal, and fee reviews

Insurance updates:

Provide certificates at least 14 days before occupancy

Renewal notices:

Submit required renewal requests per the lease, commonly 60–90 days before expiration

Payment due dates:

Follow schedule in the lease; late fees typically apply after a short cure period

Milestones from application to final execution

Sequential milestones show typical stages and handoffs during a TPWD lease lifecycle.

01

Application Submitted

Lessee submits completed form and attachments for intake review.

02

Agency Review

Program staff review scope, fees, and insurance for policy compliance.

03

Negotiation/Revision

Parties resolve terms or add exhibits and schedules as needed.

04

Final Execution

Authorized signatures applied and executed copy returned to lessee.

How a TPWD lease differs from a routine county lease

A brief comparison highlighting administrative differences between the TPWD Lease Form and a typical county or private lease.

Criteria TPWD Lease Standard Texas Lease
Notarization Required varies by program often required
Witnesses none typical may require one
Filing Location agency records county clerk
eSignature Allowed yes if authorized yes if accepted locally

eSignature vendor pricing and capability snapshot

A concise vendor comparison for organizations evaluating eSignature options to sign and manage TPWD Lease Forms; signNow appears first for parity with platform features below.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial No No Yes, limited Yes, limited
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies Varies Varies

Practical tips for accurate and efficient completion

Follow these best practices to reduce revisions and accelerate approval for TPWD leases.

Use exact legal names
Enter full entity or individual names exactly as on official registration or ID to avoid identity and payment mismatches.
Attach complete insurance
Upload current certificates showing required coverage dates and TPWD as additional insured where requested.
Clarify permitted uses
Be specific about allowed activities, times, and equipment to limit disputes and enforcement ambiguities.
Preserve audit trail
Keep tamper-evident signed PDFs and a signing certificate showing timestamps and signer authentication details.

Illustrative examples of TPWD lease scenarios

Two concise examples showing different real-world TPWD lease uses and practical outcomes.

Commercial Concession Example

A guide service leases river access for season-long operations with specified hours and insurance

  • The operator supplied certificates and a corporate resolution
  • TPWD approved after a 6-week review, and both parties signed a two-year lease with clear restoration obligations and monthly payments.

Short-term Research Permit

A university team requested access for a one-month ecological study with defined transects

  • The submission included a project plan and liability coverage
  • TPWD granted a short-term permit within 10 days, requiring a final report and invasive species mitigation as conditions.

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