Organizational Minutes – notes
The designations President, Secretary and Treasurer have been used in the following
sample Organizational Minutes
The Board of may use whatever designations it desires for officers (Chief Executive Officer,
Chief Financial Officer, etc). Duties of officers may be combined. One or more Vice
Presidents may be included. It is up to the Board of Directors.
MINUTES OF JOINT ORGANIZATIONAL ACTIONS TAKENBY THE UNANIMOUS WRITTEN CONSENT OF THE
INCORPORATORS, SHAREHOLDERS AND BOARD OF DIRECTORS OF
_____________________________________
IN LIEU OF THE ORGANIZATIONAL MEETING THEREOF
These Consent Minutes describe certain joint organizational actions taken by the
Incorporators, Shareholders and the Board of Directors of _____________, a Washington
Business Corporation, in lieu of an organizational meeting thereof and pursuant to the
Washington Business Corporation Act (Revised Code of Washington, Title 23B), which
provides that any action required or permitted to be taken at an organizational, Share holders' or
Board of Directors' meeting of a Washington business corporation may be taken without a
meeting if the action is taken by all the Shareholders entitled to vote on the action, by all
Incorporators and all members of the Board and is evidenced by one or more written consent s
describing the action taken which are signed by all of the Shareholders entitled to vot e on the
action, by each Incorporator and each Director and delivered to the corporation for inclusion in
the minutes or filing with the corporate records, with such consent to have the effect of a
unanimous meeting vote. Such consent herein and hereto is evidenced by the signatures of the
Incorporators, Shareholders and Directors of the corporation affixed hereto.
The Incorporators, Shareholders and Directors acknowledge that it is necessary or
desirable to take various organizational actions in connection with the incorporati on of
corporation in accordance with The Washington Business Corporation Act. Therefore, the
undersigned Incorporators, Shareholders and Directors, being all of the Shareholders entitled to
vote on these matters, all the Incorporators and all of the members of the Board of Direc tors of
the corporation, do hereby waive (i) notice of the time, place and purpose of, (ii) call of, and
(iii) the necessity of organizational, Shareholders' and Board of Directors' meetings thereof a nd
unanimously and severally and collectively adopt, by consent and without the necessity a nd
formality of convening, and in lieu of such meeting thereof, the following Acts and Resolutions
as being the joint organizational actions of the Incorporators, Shareholders and Board of
Directors, as if in a meeting duly assembled:
Election of Directors:
RESOLVED, that each of the following persons are hereby elected to serve as a mem ber
of the Board of Directors of the Corporation, and to hold said position until the next
annual meeting of the Board of Directors or until the earlier of their resignation or
removal, or until their respective successors shall be duly elected and qualified:
Name Address
_________________________ _________________________
_________________________ __________________________________________________
_________________________ __________________________________________________ __________________________________________________
_________________________ _________________________ ___________________________________________________________________________
Approval of Actions by Incorporator:
RESOLVED, that the actions of the Incorporator of the Corporation, which have been
presented to and reviewed by each director of the Corporation, whereby the Incorporator
filed the Articles of Incorporation of Incorporation with the Washington Secretary of
State and thereby incorporated the Corporation, be and they are hereby accepted, ratified
and approved.
Resignation of Incorporator:
RESOLVED, that the resignation of _________________, as incorporator of
_________________________ is hereby accepted and the Secretary is directed to make
the original part of the official minutes of the Corporation.
Approval of Articles of Incorporation:
RESOLVED, that the Articles of Incorporation of the Corporation, which have been
presented to and reviewed by each director of the Corporation, are hereby approved,
duplicate originals of such Articles of Incorporation having been filed on _________________, with the Washington Secretary of State and a copy of the Articles
of Incorporation are hereby directed to be inserted in the minute book of the Corporation.
Approval of By-Laws:
RESOLVED, that the by-laws of the Corporation for the regulation of the business and
affairs of the Corporation, which have been presented to and reviewed by each director of
the Corporation, are hereby adopted and approved as the by-laws of the Corporation, and
a copy of such by-laws is hereby directed to be inserted in the minute book of the
Corporation and is incorporated by reference herein.
Election of Officers:
RESOLVED, that each of the following persons are hereby elected to serve as an office r
of the Corporation, to hold the office or offices set forth opposite their respective name s
until the first annual meeting of the Board of Directors, until their earlier resi gnation or
removal, or until their successors are duly elected and qualified:
Office Name
President _________________________________________
Treasurer _________________________________________
Secretary _________________________________________
Payment of Incorporation Expenses:
RESOLVED, that the Secretary of the Corporation is hereby authorized and directed to
pay all fees and expenses incident to and necessary for the incorporation and organization
of the Corporation and that the officers of the Corporation are hereby authorized and
directed to take and perform any and all other actions and to sign any and all doc uments
necessary or incidental to the completion of the organization of the Corporation.
Adoption of Corporate Seal:
RESOLVED, that the seal containing the name of the Corporation, an impression of
which is affixed in the margin of this consent, is hereby adopted as the corporate seal of
the Corporation.
Adoption of Fiscal Year:
RESOLVED, that the fiscal year of the Corporation shall begin on January 1st and end on
December 31st of each year.
Adoption of Form of Common Stock Certificate:
RESOLVED, that the form of stock certificate to evidence shares of common stock of the
Corporation, which has been presented to and reviewed by each director of the Corpora-
tion, is hereby adopted as the form of stock certificate for the shares of common stock of
the Corporation, a specimen thereof being attached hereto and incorporated by reference
herein.
Establishment of Par Value of Stock:
RESOLVED, that the par value per share of the common stock of the Corporation be, and
the same is, hereby established at One and 00/100 Dollar ($1.00).
Issuance of Common Stock:
RESOLVED, that in consideration of the payment, in cash, to or on behalf of, the
Corporation of the amount of money specified below opposite her name, the sufficiency
of which is hereby expressly acknowledged, the President and Secretary of the
Corporation are hereby authorized and directed, upon receipt by, or by others on behalf
of, the Corporation of such amount of money from the person specified below, to issue to
such person a certificate or certificates representing the ownership by them of the num ber
of shares of fully paid and non-assessable shares of One and 00/100 Dollar ($1.00) par
value per share common stock of the Corporation as is also set forth below opposite his
name:
Name Shares Consideration
_____________________ ______ _________________
_____________________ ______ _________________
_____________________ ______ _________________
Election of "S Corporation" Status:
WHEREAS, the directors and stockholders of the Corporation have been advised of the
advantages to the stockholders of the Corporation if the Corporation elects to be taxe d as
an "S Corporation" pursuant to Sections 1361 through 1379 of the Internal Revenue Code
of 1986, as amended;
THEREFORE, BE IT RESOLVED, that the Corporation does hereby elect to be taxed as
an "S Corporation" pursuant to Sections 1361 through 1379 of the Internal Revenue Code
of 1986, as amended, for the current and succeeding tax years of the Corporation;
BE IT RESOLVED FURTHER, that such election be made and filed by the Corporation,
together with the consents of its stockholders, within the time period specified and
permitted by statute, and the officers of the Corporation are hereby authorized and
directed, for and on behalf of the Corporation, to execute and file such election with t he
Internal Revenue Service and to take such other actions as may be necessary to e ffect
such election for the current fiscal year of the Corporation.
Election to Classify Stock as "§ 1244 Stock":
WHEREAS, ________________________ is a "small business corporation" as defined
in the Internal Revenue Code and the regulations issued thereunder; and
WHEREAS, the Directors desire to qualify the Corporation's stock as Section 1244 stock;
IT IS, THEREFORE, RESOLVED, that ________________________ hereby adopts a
plan to have its stock classified as Section 1244 stock and offered for sale as such;
RESOLVED FURTHER, that the maximum amount to be received by this Corporation in
consideration for its stock to be issued pursuant to this plan shall not exceed One Million
and no/100 Dollars ($1,000,000.00).
RESOLVED FURTHER, that the stock issued pursuant to this plan shall be issued only
for money and other property, but excluding other stock or securities; and
RESOLVED FURTHER, that the officers of this Corporation shall take such action as is
necessary to carry this plan into effect and especially to keep such records as are required
by the Internal Revenue Service.
Authorization for Opening Bank Account:
RESOLVED, that ________________________, ___________, Washington, shall be the
depository in which the funds of the Corporation shall be deposited.
BE IT RESOLVED FURTHER, that the appropriate officers of the Corporation shall be,
and hereby are, authorized to open a bank account or accounts at said bank in the name
of, and on behalf of, the Corporation, for the deposit of funds belonging to the
Corporation.
BE IT RESOLVED FURTHER, that all checks drawn on such bank account or accounts
shall be signed by ____________ or ________________________.
BE IT RESOLVED FURTHER, that the Board of Directors hereby adopts the form
resolution of said bank (as completed) which appears in the form which is attached hereto
and incorporated by reference herein, and the appropriate officers of the Corporation are
hereby authorized to certify such form resolution of said bank as having been adopted by
this Corporation and to furnish copies of this resolution to the said bank upon its request.
Borrowing:
RESOLVED, that only the duly elected officers of the Corporation, acting either
singularly or jointly as directed from time to time by resolution of the directors, be
authorized to borrow money for, on behalf of, and in the name of the Corporation, but
only pursuant to specific authorization by resolution of the Board of Directors as may
from time to time be adopted.
Business Operations:
RESOLVED, that the President of the Corporation is hereby authorized and directed to
hire and employ such supervisors, mechanics laborers, helpers, office personnel and other
workers as he/she deems necessary for the effective operation of the Corporation's
business; and
RESOLVED FURTHER, that the President of the Corporation is hereby authorized to
pay all employees and workers of the Corporation such salary, wage and other
compensation as he/she shall deem appropriate from time to time; and
RESOLVED FURTHER, that the President of the Corporation shall have full power and
authority to conduct all aspects of day-to-day operations of the Corporation's business as
he/she deems justified and appropriate.
Filing of Consent:
RESOLVED, that the Secretary of the Corporation is hereby directed to make the original
of this consent part of the official minutes of the Corporation to be filed in the m inute
book of the Corporation.
* * *
THE UNDERSIGNED INCORPORATORS, SHAREHOLDERS AND DIRECTORS, BEING
ALL THE SHAREHOLDERS ENTITLED TO VOTE ON THE MATTERS DESCRIBED
ABOVE, ALL INCORPORATORS AND THE ENTIRE MEMBERSHIP OF THE BOARD OF
DIRECTORS OF ___________________ DO HEREBY EXPRESSLY CONSENT TO THE
FOREGOING RESOLUTIONS AS BEING THE JOINT ORGANIZATIONAL ACTIONS OF
THE INCORPORATORS, SHAREHOLDERS AND DIRECTORS OF SUCH
CORPORATION, IN ACCORDANCE WITH THE WASHINGTON BUSINESS
CORPORATION ACT (REVISED CODE OF WASHINGTON, TITLE 23B) AND IN LIEU OF
AN ORGANIZATIONAL MEETING THEREOF, TO BE EFFECTIVE AS OF ___________________.
_________________________________
___________________, Incorporator _________________________________ _________________________________Shareholder and Director
__________________________________________________________________ Shareholder and Director
__________________________________________________________________ Shareholder
ATTEST: ______________________________ _____________________,
Secretary
RESIGNATION OF INCORPORATOR
I, the undersigned ______________________, do hereby resign as incorporator of
_____________, a Washington corporation, effective ______________________.______________________________Incorporator