ORGANIZATIONAL MINUTES
Notes
1) The number of Directors must be three or more and their addresses
must be provided.
2) If the Incorporator is not a Director or Shareholder, resignation is
usually made.
3) Your officers shall consist of a President, Clerk and a Treasurer.
Other officers may be appointed as well.
4) Name your Shareholders and the number of shares that each owns
an d their consideration paid.
5) Name one or more persons to sign checks. If two signatures are
required on all checks, change “or” to “and”.
MINUTES OF JOINT ORGANIZATIONAL ACTIONS TAKEN
BY THE UNANIMOUS WRITTEN CONSENT OF THE
INCORPORATORS, SHAREHOLDERS AND BOARD OF DIRECTORS OF
_____________________________________
IN LIEU OF THE ORGANIZATIONAL MEETING THEREOF
These Consent Minutes describe certain joint organizational actions taken by the
Incorporators, Shareholders and the Board of Directors of ________________________ ,
a Massachusetts Business Corporation, in lieu of an organizational meeting thereof an d
pursuant to the General Laws of the Commonwealth of Massachusetts, Title 22, Chapters
155 & 156.
This meeting is called pursuant to the Agreement to Associate.
The Incorporators, Shareholders and Directors acknowledge that it is necessary or
desirabl e to take various organizational actions in connection with the organization of
corporation in accordance with General Laws of Massachusetts, Chapter 156, Sections 1
et. seq. Therefore, the undersigned Incorporators, Shareholders and Directors, being all
of the Shareholders entitled to vote on these matters, all the Incorporators and all of the
members of the Board of Directors of the corporation, do hereby waive (i) notice of the
time, place and purpose of, (ii) call of, and (iii) the necessity of organi za tional,
Shareholders' and Board of Directors' meetings thereof and unanimously and severally
and collectively adopt, by consent or waiver and without the necessity and formality of
convening, and in lieu of such meeting thereof, the following Acts and R esolutions as
being the joint organizational actions of the Incorporators, Shareholders and Board of
Directors, as if in a meeting duly assembled:
Election of Directors:
RESOLVED, that each of the following persons are hereby elected to serve as a
member of the Board of Directors of the Corporation, and to hold said position
until the next annual meeting of the Board of Directors or until the earlier of their
resignation or removal, or until their respective successors shall be duly elected
and qualified:
Name Address
_________________________ _________________________
_________________________
_________________________
_________________________ _________________________
_________________________
_________________________
_________________________ _________________________
_______ __________________
_________________________
Establishment o f Par Value of Stock :
RESOLVED, that the par value per share of the common stock of the Corporation
be, and the same is, hereby established at One and 00/100 Dollar ($1.00).
Issuance of Common Stock:
RESOLVED, that in consideration of the payment, in ca sh, to or on behalf of, the
Corporation of the amount of money specified below opposite his or her name,
the sufficiency of which is hereby expressly acknowledged, the President and
Clerk of the Corporation are hereby authorized and directed, upon receipt by, or
by others on behalf of, the Corporation of such amount of money from the person
specified below, to issue to such person a certificate or certificates representing
the ownership by them of the number of shares of fully paid and non -assessable
shares of One and 00/100 Dollar ($1.00) par value per share common stock of the
Corporation as is also set forth below opposite his name:
Name Shares Consideration
_____________________ ______ _________________
_____________________ ______ _________________
_____________________ ______ _________________
Approval of Actions b y Incorporator:
RESOLVED, that the actions of the Incorporator of the Cor poration, which have
been presented to and reviewed by each director of the Corporation, whereby the
Incorporator filed the Articles of Organization with the Secretary of the
Common wealth and thereby incorporated the Corporation, be and they are hereby
accepted, ratified and approved.
Approval of Articles of Organization :
RESOLVED, that the Articles of Organization of the Corpora tion, which have
been presented to and reviewed by e ach director of the Corporation, are hereby
approved, duplicate originals of such Articles of Organization having been filed
on ________________ , with the Secretary of the Commonwealth and a copy of
the Articles of Organization are hereby directed to be inserted in the minute book
of the Corporation.
Approval of By -Laws :
RESOLVED, that the by -laws of the Corporation for the regu lation of the
business and affairs of the Corpora tion, which have been presented to and
reviewed by each director of the Corporation, are hereby adopted and approved as
the by -laws of the Corpora tion, and a copy of such by -laws is hereby directed to
be inserted in the minute book of the Corpora tion and is incorporated by reference
herein.
Election of Officers :
RESOLVED, that each of the following persons are hereby elected to serve as an
office r of the Corporation, to hold the office or offices set forth opposite their
respective names until the first annual meeting of the Board of Directors, until
their earlier resignation or removal, or until their successors are duly elected and
qualified:
Office Name
President _________________________________________
Vice -President ________________________ _________________
Clerk _________________________________________
Treasurer _________________________________________
I, ______________________ , Clerk, do hereby take oath that I will faithfully perform
my duties as Clerk of the corporation and that I am a resident of the Commonwealth of
Massachusetts.
_______________________
Signature
Payment of Incorporation Expenses :
RESOLVED, that the Clerk of the Corporation is hereby authorized and directed
to pay all fees and expenses inci dent to and necessary for the incorpora tion and
organi za tion of the Corporation and that the officers of the Cor poration are hereby
authorized and directed to take and per form any and all other actions and to sign
any and all docu ments necessary or inci dental to the completion of the organ iza -
tion of the Corporation.
Adoption of Corporate Seal :
RESOLVED, that the seal containing the name of the Corpora tion, an impression
of which is affixed in the margin of this consent, is hereby adopted as the
corporate seal of the Corporation.
Adoption of Fiscal Year :
RESOLVED, that the fiscal year of the Corporation shal l begin on January 1st
and end on December 31st of each year.
Adoption of Form of Common Stock Certificate :
RESOLVED, that the form of stock certificate to evidence shares of common
stock of the Corporation, which has been presented to and reviewed by ea ch
director of the Corpora tion, is hereby adopted as the form of stock certificate for
the shares of common stock of the Corporation, a specimen thereof being attached
hereto and incorporated by reference herein.
Election of "S Corporation" Status :
WHEREAS, the directors and stockholders of the Corpora tion have been advised
of the advantages to the stock holders of the Corporation if the Corporation elects
to be taxed as an "S Corporation" pursuant to Sections 1361 through 1379 of the
Internal Reven ue Code of 1986, as amended;
THEREFORE, BE IT RESOLVED, that the Corporation does hereby elect to be
taxed as an "S Corporation" pursuant to Sections 1361 through 1379 of the
Internal Revenue Code of 1986, as amended, for the current and succeeding tax
ye ars of the Cor poration;
BE IT RESOLVED FURTHER, that such election be made and filed by the
Corporation, together with the consents of its stock holders, within the time period
specified and permitted by statute, and the officers of the Corpora tion are hereby
authorized and directed, for and on behalf of the Corpora tion, to execute and file
such election with the Internal Revenue Service and to take such other actions as
may be necessary to effect such election for the current fiscal year of the
Corpora tion.
Election to Classify Stock as "§ 1244 Stock":
WHEREAS, __________________________ is a "small business corporation" as
defined in the Internal Revenue Code and the regulations issued thereunder; and
WHEREAS, the Directors desire to qualify the Corpora tion's stock as Section
1244 stock;
IT IS, THEREFORE, RESOLVED, that ___________________________ hereby
adopts a plan to have its stock classified as Section 1244 stock and offered for
sale as such;
RESOLVED FURTHER, that the maximum amount to be received by this
Corpor ation in consideration for its stock to be issued pursuant to this plan shall
not exceed One Million and no/100 Dollars ($1,000,000.00).
RESOLVED FURTHER, that the stock issued pursuant to this plan shall be
issued only for money and other property, but e xcluding other stock or securities;
and
RESOLVED FURTHER, that the officers of this Corporation shall take such
action as is necessary to carry this plan into effect and especially to keep such
records as are required by the Internal Revenue Service.
Aut horization for Opening Bank Account :
RESOLVED, that ________________________ , ___________ , Massachusetts,
shall be the depository in which the funds of the Corpora tion shall be deposited.
BE I T RESOLVED FURTHER, that the appropriate officers of the Corporation
shall be, and hereby are, authorized to open a bank account or accounts at said
bank in the name of, and on behalf of, the Corporation, for the deposit of funds
belong ing to the Corporat ion.
BE IT RESOLVED FURTHER, that all checks drawn on such bank account or
accounts shall be signed by ____________ or ________________________ .
BE IT RESOLVED FURTHER, that the Board of Directors hereby adopts the
form resolution of said bank (as completed) which appears in the form which is
attached hereto and incorpor ated by reference herein, and the appropriate officers
of the Corporation are hereby authorized to certify such form resolution of said
bank as having been adopted by this Corporation and to furnish copies of this
resolution to the said bank upon its request.
Borrowing :
RESOLVED, that only the duly elected officers of the Corpor ation, acting either
singularly or jointly as directed from time to time by resolution of the directors,
be authorized to borrow money for, on behalf of, and in the name of the
Corporation, but only pursuant to specific authorization by resolution of the Bo ard
of Directors as may from time to time be adopted.
Business Operations :
RESOLVED, that the President of the Corporation is hereby authorized and
directed to hire and employ such supervisors, mechanics laborers, helpers, office
personnel and other worker s as she deems necessary for the effective operation of
the Corporation's business; and
RESOLVED FURTHER, that the President of the Corporation is hereby
authorized to pay all employees and workers of the Corporation such salary, wage
and other compensati on as she shall deem appropriate from time to time; and
RESOLVED FURTHER, that the President of the Corporation shall have full
power and authority to conduct all aspects of day -to-day operations of the
Corporation's business as she deems justified and ap propriate.
Filing of Consent :
RESOLVED, that the Clerk of the Corporation is hereby directed to make the
original of this consent part of the official minutes of the Corporation to be filed
in the minute book of the Corporation.
THE UNDERSIGNED INCORPOR ATORS, SHAREHOLDERS AND
DIRECTORS, BEING ALL THE SHAREHOLDERS ENTITLED TO VOTE ON THE
MATTERS DESCRIBED ABOVE, ALL INCORPORATORS AND THE ENTIRE
MEMBERSHIP OF THE BOARD OF DIRECTORS OF ___________ ________ DO
HEREBY EXPRESSLY CONSENT TO THE FOREGOING RESOLUTIONS AS
BEING THE JOINT ORGANIZA TIONAL ACTIONS OF THE INCORPORATORS,
SHARE HOLDERS AND DIRECT ORS OF SUCH CORPORATION, IN
ACCORDANCE WITH THE GENERAL LAWS OF MASSACHUSETTS , CHAPTER
155 &156 AS AMENDED, AND IN LIEU OF AN ORGANIZATIONAL MEETING
THEREOF, TO BE EFFECTIVE AS OF _______________________________ .
_________________________________
___________________,
Incorporator
_________________________________
__ _______________________________
Shareholder and Director
_________________________________
_________________________________
Shareholder and Director
_________________________________
_________________________________
Shareholder
ATTEST:
______________________________
_____________________, Clerk
RESIGNATION OF INCORPORATOR
I, the undersigned ______________________ , do hereby resign as incorporator of
_____________ , a Massachusetts corporation, effective __________________________ .
______________________________
Incorporator