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UnitedHealthcare Community Plan Provider Disclosure Form

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UnitedHealthcare Provider Entity Disclosure of Ownership, Controlling Interest and Management Statement

Individual providers please use social security number; field cannot be left blank: “N/A” non-applicable and “applied for” are acceptable responses.

UnitedHealthcare Community Plan (“UnitedHealthcare”) is required to collect disclosure of ownership, controlling interest and management information from providers that participate in the Medicaid and/or the Children’s Health Insurance Program (CHIP) managed care network pursuant to a Medicaid and/or CHIP State Contract with the State Agency and the federal regulations set forth in 42 CFR Part §455.

Completion and submission of this Statement is a condition of participation in the Medicaid and/or CHIP managed care network and is a contractual obligation with UnitedHealthcare for services to members under Medicaid and CHIP benefit plans.

This Statement should be submitted with the initial contract and updated every three (3) years or at the renewal of the contract and at any time there is a revision to the information or upon a request for updated information.

Detailed instructions and a glossary for capitalized terms can be found at the end of this form. If attachments are included, please indicate to which section those attachments refer.

Contracted Provider Entity Information

Please fill out the entire section. Every field must be complete.

Do you have a roster to attach? Yes No

Type of disclosing entity:

Partnership

Non-Profit

Corporation

Limited Liability Corporation (LLC)

Government/Public Entity

HCBS Provider

Other:

In which state do you participate in Medicaid?

Name of Person Completing the Form

Title

Phone Number

Fax

Email

Legal Name (“Provider Entity”):

DBA Name (if different from Provider Entity Legal Name):

Complete Address (must include at least one street address):

Street City State Zip

Additional Addresses (list all Practice locations) Yes No

Federal Tax ID/SSN #

Medicaid ID #

Applied for Medicaid ID
Not Applicable

National Provider ID (NPI) #

Applied for NPI
Not Applicable

CAQH #

Applied for CAQH
Not Applicable

Section I: Identification of All Owners

Are there any individuals or organizations with a Direct or Indirect Ownership of 5% or more in the Provider Entity? Yes No

Do you have a list to attach? Yes No

If yes, list the name, primary address, date of birth (DOB) and Social Security Number (SSN) for each person/organization having a Direct or Indirect Ownership Interest in the Provider Entity of 5% or greater.

Name of Owner DOB (mm/dd/yyyy) Complete Address SSN/TIN % Interest

Section II: Identification of All Individuals & Entities with a Controlling Interest

Board of Directors: Does the Provider Entity have a Board of Directors or other governing body? Yes No

Officers and Directors: Does the Provider Entity have any officers or directors? Yes No

Are there any other individuals or entities with a Controlling Interest in the Provider Entity? Yes No

Section III: Ownership & Controlling Interest in Other Disclosing Entities

Do any of the individuals or entities identified in Section I have an Ownership or Controlling Interest in any Other Disclosing Entity? Yes No

Section IV: Ownership & Controlling Interest in Subcontractors

Does the Provider Entity have a Direct or Indirect Ownership Interest of 5% or more in any Subcontractor? Yes No

Section V: Familial Relationships

Are any of the individuals identified in Sections I, II, III or IV related to each other? Yes No

Section VI: Criminal Convictions, Sanctions, Exclusions, Debarment and Terminations

1. Has the Provider Entity, or any person who has an Ownership or Controlling Interest in the Provider Entity, or who is an Agent or Managing Employee ever been convicted of a crime related to Medicaid, Medicare, CHIP, or Title XX? Yes No

2. Has the Provider Entity, or any person who has an Ownership or Controlling Interest, or who is an Agent or Managing Employee ever been sanctioned, excluded or debarred? Yes No

3. Has the Provider Entity, or any person who has an Ownership or Controlling Interest, or who is an Agent or Managing Employee ever been terminated from participation in Medicaid, Medicare, CHIP or a Title XX program? Yes No

Section VII: Business Transaction Information

Business Transactions - Subcontractors: Has the Provider Entity had any business transactions with a Subcontractor totaling more than $25,000 in the previous twelve (12) month period? Yes No

Significant Business Transactions – Wholly Owned Suppliers: Has the Provider Entity had any Significant Business Transactions with a Wholly Owned Supplier in the past five (5) year period? Yes No

Significant Business Transactions – Subcontractors: Has the Provider Entity had any Significant Business Transactions with a Subcontractor in the past five (5) year period? Yes No

Section VIII: Management & Control

Managing Employees: Does the Provider Entity have any Managing Employees? Yes No

Agents: Does the Provider Entity have any Agents? Yes No

Signature

Title (indicate if authorized Agent)

Full Name (please print)

Date

Phone Number

Fax Number

Email Address

Enter text✕

What the UnitedHealthcare Community Plan Provider Disclosure Form Is

The UnitedHealthcare Community Plan Provider Disclosure Form is a standardized document used by providers contracting with UnitedHealthcare Community Plan to disclose ownership, financial interests, affiliations, and key practice information required for credentialing and network participation. It collects identifiers such as legal business name, Tax ID, NPI, and details about any relationships that could create conflicts of interest. The form supports regulatory oversight, payer auditing, and accurate claims routing. In many cases the form may be executed electronically under federal and state e-signature laws when the underlying transaction is permitted by ESIGN and applicable state rules.

Why Completing This Form Matters

Accurate and timely disclosure ensures proper credentialing, prevents claim denials, and maintains compliance with payer rules and federal law. The form documents provider identity, ownership, and sanction history, which payers use to verify eligibility for network participation and reimbursements.

Why Completing This Form Matters

Who Typically Completes or Reviews the Form

Multiple parties may need to sign or certify the form; coordinating accurate data entry reduces rework and speeds processing.

  • Clinic administrators and practice managers who prepare enrollment packets and collect supporting documents.
  • Provider enrollment teams at physician groups or health centers responsible for network onboarding.
  • Credentialing staff at hospitals or managed care organizations who verify ownership and sanction information.

Primary Signers and Approving Officials

Clinic Administrator

A clinic administrator or practice manager often completes the form, collects IDs, and submits attachments. They must ensure the legal business name, Tax ID (EIN or SSN), NPI(s), and practice addresses match payer records to avoid delays in credentialing and claims processing.

Authorized Representative

An authorized representative (medical director, owner, or officer) must attest to ownership disclosures and sign certification sections. Their signature verifies accuracy and may be subject to audit by the payer or regulatory agencies.

Core Sections to Expect on the Form

A typical UnitedHealthcare Community Plan Provider Disclosure Form combines identity fields, ownership disclosures, sanction history, and signature attestations so payers can evaluate eligibility and compliance during enrollment and audits.

Provider Identity

Captures legal business name, DBA (if any), practice location, mailing address, and contact details used for directories and claims routing.

Tax & Identifiers

Requests Tax ID (EIN or SSN), National Provider Identifier (NPI), and Medicaid/Medicare identifiers to match payer systems and avoid duplicate records.

Ownership Disclosure

Requires listing of owners or stakeholders with percentage interests to assess conflict-of-interest rules and related-party billing concerns.

Sanctions and Exclusions

Asks whether providers or owners are excluded from federal programs (OIG/GSA) or have state sanctions; disclosure affects network eligibility and claims.

Affiliations & Contracts

Notes contractual relationships with other providers, management companies, or entities that could influence referrals or financial arrangements.

Attestation & Signature

Contains a declarative statement and signature block where an authorized person certifies the accuracy of the information under penalty of law or payer sanctions.

Required Data Elements at a Glance

Provider Name: Legal practice name
Tax Identifier: EIN or SSN
NPI: Primary NPI number
Practice Address: Street, city, state, ZIP
Ownership Details: Owners and percentages
Effective Date: MM/DD/YYYY

Consequences of Inaccurate or Missing Information

Claim Denial: Claims may be denied
Reimbursement Delay: Payments can be withheld
Contract Termination: Network termination risk
Audits: Subject to payer audit
Sanctions: Potential program exclusion
Legal Exposure: False statements carry penalties

Common Pitfalls to Avoid

  • Submitting names that do not match government IDs can trigger verification failures and require resubmission, delaying credentialing by weeks.
  • Failing to list all owners or related entities creates material misrepresentations that may lead to audit findings or termination of participation.
  • Using outdated NPIs or Tax IDs causes mismatches with payer systems and increases the risk of claim rejections or payment delays.
  • Handwritten corrections without initials or dated amendments are often rejected; use a clean, initialed amendment or resubmit a corrected form.

How to Complete the Form — Step by Step

Follow these sequential steps to prepare an accurate, auditable submission for credentialing or network updates.

  • 01
    Gather documents: Collect IDs, W-9, NPI confirmation, and ownership records.
  • 02
    Fill sections: Enter names, addresses, and identifiers exactly as on official records.
  • 03
    Disclose owners: List owners with percentages and attach supporting documents.
  • 04
    Sign and date: Authorized representative signs; include printed name and title.

Typical Submission and Processing Flow

This outlines the usual routing from form completion through payer verification and onboarding updates.

  • Prepare form: Complete fields and compile attachments for submission.
  • Upload or send: Transmit via payer portal, secure email, or mail per payer instructions.
  • Verification: Payer credentialing team reviews and validates data.
  • Update records: Approved changes propagate to provider directories and claims systems.

Configuring an Electronic Workflow for Submissions

Set up a consistent e-submission workflow to reduce errors and speed verification.

Field Mapping Map form fields to internal CRM or PMS fields for consistency.
Signer Order Set signer sequence to require authorized representative signature last.
Authentication Choose email+SMS or ID verification for higher assurance.
Notifications Enable reminders and completion alerts for signers.
Retention Policy Configure automatic archival per retention schedule.

Technical Considerations for eSubmission

Ensure the platform meets HIPAA, ESIGN/UETA, and payer-specific requirements; log audit trails and store signed copies in a secure records system.

  • File formats: PDF or DOCX are widely accepted and maintain formatting.
  • Signer auth: Use email, SMS, or KBA for signer attribution.
  • Integrations: Connectors to EHRs or credentialing systems reduce manual entry.

Timing and Expected Turnaround

Key timing points help set expectations for submission, updates, and renewals related to provider disclosure.

Initial Submission:

Submit with initial credentialing packet; timing varies by payer.

Updates on Change:

Provide updated disclosure within 30 days of material changes.

Annual Review:

Respond to annual recredentialing requests as specified by payer.

Processing Time:

Credentialing review commonly takes 30–90 days depending on completeness.

Urgent Corrections:

Notify payer immediately for information affecting ongoing care or claims.

eSignature Pricing and Capability Snapshot

Basic pricing and capability differences among common e-signature vendors help compare options for provider disclosure workflows; signNow appears first per vendor comparison standards.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial, no credit card required Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes (Business Premium) Varies by plan Varies by plan Varies by plan Varies by plan
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes (BAA available) Yes (BAA available) Yes (BAA available) No No

Frequently Asked Questions

Answers to common questions about executing and submitting the UnitedHealthcare Community Plan Provider Disclosure Form, including electronic signature, notarization, and corrections.


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